Post-Graduation Records, Certifications & Compliance Document Request Agreement
Applicant Acknowledgment, Release, and Fee Disclosure
I, the undersigned, knowingly and voluntarily affirm that I am a former student or graduate of Louisville Beauty Academy (“LBA”) requesting post-graduation documents or records, which may include, but are not limited to:
- Official or unofficial transcripts
- Certificates, diplomas, or duplicate records
- Education or training-hour verification letters
- School certifications
- Documents requested by licensing boards, employers, or third parties
- Any document requiring LBA review, signature, certification, or sworn statement (including affidavits)
I fully understand and agree to the following terms:
1. Former Student Status
I acknowledge that:
- I am not a current student of Louisville Beauty Academy.
- No ongoing instructional, supervisory, advisory, or regulatory relationship exists between me and LBA.
- This request is an optional, post-graduation administrative service only.
2. Legal Compliance & Record Retention
Louisville Beauty Academy operates in full compliance with Kentucky law, including 201 KAR 12:082.
I understand and agree that:
- LBA is legally required to maintain student records for a maximum of five (5) years from the last date of attendance.
- Records outside this statutory period are expired, void, and legally non-certifiable.
- LBA cannot recreate, supplement, estimate, backdate, alter, or modify expired or incomplete records.
3. Document Validity & Authorized Use
I acknowledge that:
- Any document issued by LBA reflects historical academic records only, exactly as maintained in LBA’s files.
- Use of any document outside its legal validity period or intended purpose is unauthorized.
- All licensing, reciprocity, employment, academic, or regulatory decisions are made solely by third parties.
4. No Guarantee / No Reliance
I expressly understand and agree that:
- LBA makes no guarantees regarding acceptance, approval, reciprocity, licensure, timing, or outcome.
- Issuance of any document does not create reliance, obligation, or liability on the part of LBA.
- I assume all risk associated with how documents are used by third parties.
5. Limited Scope of LBA’s Role
LBA’s role is strictly limited to:
- Verifying and issuing historical academic records already on file.
LBA does not:
- Provide legal advice
- Advocate with licensing boards
- Interpret laws or regulations for applicants
- Alter, estimate, or reconstruct records
6. Compliance Review & Signature Requirement
I understand and agree that any document requiring:
- A signature by Louisville Beauty Academy
- Certification or attestation by a licensed instructor or school supervisor
- Submission to a licensing board or regulatory authority
requires internal compliance review by LBA, including:
- Verification of archived academic records
- Confirmation of applicable laws and regulations
- Internal legal and liability assessment
Compliance Review & Signature Fee
$75 — required for any document requiring LBA review and signature
This fee:
- Is non-refundable
- Reflects professional compliance review and regulatory risk
- Does not guarantee third-party approval or acceptance
7. Notarization (Third-Party Service Only)
I expressly acknowledge and agree that:
- Louisville Beauty Academy does not provide notary services for its own documents.
- Any notarization required by a licensing board, employer, or third party is completed exclusively by an independent, third-party notary public.
- Notarization is not included in the $75 compliance review and signature fee.
If notarization is required:
- An additional $75 administrative coordination fee applies only if Louisville Beauty Academy arranges a third-party notary as a convenience.
- Louisville Beauty Academy does not administer oaths, verify identity for notarization, or perform notarial acts.
Louisville Beauty Academy assumes NO liability for any act, omission, or error of a third-party notary.
Any claim or dispute related to notarization must be directed solely to the third-party notary service.
8. Standard Fees (Non-Refundable)
I acknowledge and agree to the following fees:
- $25 — Unofficial transcript (digital/email)
- $50 — Official transcript (printed and mailed or digitally sealed)
- $75 — Compliance review and LBA signature (any document)
+$75 — Notarization (if required)
All fees:
- Are non-refundable
- Are due before processing
- Do not guarantee outcome, speed, or acceptance by third parties
9. Accuracy of Information
I affirm that:
- All information I submit is true, complete, and accurate.
- I am not requesting any alteration, estimation, or misrepresentation of records.
- LBA relies exclusively on its archived records.
10. Liability, Indemnification & Hold Harmless
I assume 100% responsibility and liability for any use or misuse of documents.
I agree to indemnify, defend, and hold harmless Louisville Beauty Academy, its owners, instructors, employees, agents, and affiliates from any and all claims, including but not limited to:
- Licensing denials or delays
- Regulatory actions
- Allegations of misrepresentation or fraud
- Damage to LBA’s reputation or goodwill
- All legal fees, costs, and expenses incurred by LBA
11. Right to Refuse or Decline
Louisville Beauty Academy reserves the absolute right to refuse, delay, or deny any request if:
- Records are expired, incomplete, or inconsistent
- Processing would require speculation or alteration
- The request poses legal, regulatory, or compliance risk
12. Financial Hold
No document will be released unless all tuition and financial obligations to LBA have been paid in full.
13. Governing Law & Venue
This agreement is governed exclusively by the laws of the Commonwealth of Kentucky.
Any dispute shall be resolved exclusively in Kentucky.
14. Payment Requirement & Processing Fee
I understand and agree that all fees must be paid in full before any request is reviewed, processed, signed, or released.
Payment may be made:
I expressly acknowledge that all credit card payments are subject to a 7% credit card processing fee, which is added to the stated service amount. This fee reflects charges imposed by third-party payment processors and is non-refundable.
Submission of this request does not initiate processing until payment is received. Payment does not guarantee approval, acceptance, licensure, or outcome.
All fees are assessed per request and per document, not per outcome.
Final Acknowledgment
By submitting this request, I certify that I have read, understood, and voluntarily agreed to all terms above.