Spanish Fork City Special Events Committee will designate the areas available for booths during Event. The Committee reserves the right to reject any and all requests for booths. Approved booths will need to setup and tear down booths during designated times. Each vendor is responsible to provide their own security for their booth, equipment, inventory and other items located at the site from the time the booth is set up until it is taken down. Neither the City nor the Committee is responsible for items left on the site before, during, or after the event. Each vendor shall comply with all laws, rules, and regulations pertaining to the event. Access to and from the booth may be restricted by the Committee or the Spanish Fork Police Department during some parts of the event. These requirements are considered part of the regulations which are to be followed. Exhibits must be confined to the booth space, and not encroach on the walkways or the spaces to the side or rear of the booth. Booth spaces are assigned by the Committee Chair. Vendors should bring their own canopies, tables, chairs, and securing devices. We only supply the booth space. All sales must take place from your assigned booth space and no roving sales are allowed. The event is not dependent on the weather. Event will go on regardless, and the fees will not be refunded in the event of rain or winds. Unless you instruct us otherwise, your name may be released to other events that ask us for a list of our vendors. Each vendor shall comply with all laws, rules, and regulations pertaining to the event.
Booth space for vendors shall be available to eligible vendors as assigned by the Committee, based upon the variety of product offered, when compared with all of the participating booths overall, and upon the timeliness of the request. Vendors are to comply with the Utah State Tax regulations. The Tax Commission will provide tax packets for each vendor at check-in. We will provide the tax forms, but it is your responsibility to collect sales tax and return it to the state. We are required by the state to provide those names, addresses and social security numbers and tax numbers for each vendor.
II FOOD BOOTHS / FOOD TRUCKS
Vendors seeking to sell food items must obtain food handlers permits from the Utah County Health Department for all persons handling food and comply with all Health Department regulations including acquiring a temporary booth permit. The number of food permits are limited to the space available, as determined by the Committee in its sole discretion. The Committee will use its best efforts to limit food vendors so that no more than two vendors selling the same, or very similar, food products are allowed. This is not to be taken as a guarantee that it will be limited to two.
III CRAFT/NON-FOOD BOOTHS
Vendors seeking to sell craft or non-food items are limited to specific locations, as designated by the Committee, in its sole discretion. There is NO GUARANTEE as to how many vendors will be selling the same and/or similar products, however, the Committee will make every effort to keep it to no more than (3). If your booth does NOT sell what you have represented on your application, your booth may be shut down with NO Refund.
The grounds around a booth are to be cleaned by the vendor and no wrappers or debris of any kind are to be left in the area. The locale of the booth is to be thoroughly cleaned of debris and all disposable items are to be properly disposed of at the conclusion of the Event. Failure to properly clean the area, properly dispose of items, or follow the laws, rules, and regulations pertaining to the Event are grounds to forfeit the preference given to existing vendors in future years.
V LIMITATION OF LIABILITY
NEITHER SPANISH FORK CITY, NOR THE COMMITTEE WILL BE LIABLE FOR ANY INJURY OR ACCIDENT OR DAMAGE TO VENDOR'S ITEMS DURING THE EVENT. WE WILL NOT BE RESPONSIBLE FOR ANY COPYRIGHT INFRINGEMENTS, SHOPLIFTING, CONSUMER SAFETY OR OTHER LEGAL VIOLATIONS WHICH MAY OCCUR WITH REGARDS TO PRODUCT, PERSON, BOOTH HELP OR FAMILY MEMBERS.
VENDOR AGREES TO INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, APPOINTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS, HARMLESS FROM ANY CLAIM BY ANY PERSON OR ENTITY FOR ANY HARM ARISING FROM OR RELATED TO THE OPERATION OF THE VENDOR, MAINTENANCE OF OPERATION OF VENDOR EQUIPMENT, OR CONDUCT OF VENDOR EMPLOYEES.