Barry Plant - PM Owners Instructions - Manningham & Whitehorse

The following information is required to assist us in providing you with a management service that is tailored

to your specific requirements.

PROPERTY DETAILS

Branch

Agents Name

Agent Email Address

This form will be sent to this email address

Rental Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

YesNo

ACN

ABN

OWNERS DETAILS

Owner Name

First NameLast Name

Email

example@example.com

Postal Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Mobile Number

Home Number

Area CodePhone Number

Work Number

Area CodePhone Number

Owner Name 2

First NameLast Name

Email 2

example@example.com

Postal Address 2

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Mobile Number 2

Home Number 2

Area CodePhone Number

Work Number 2

Area CodePhone Number

Owner Name 3

First NameLast Name

Email 3

example@example.com

Postal Address 3

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Mobile Number 3

Home Number 3

Area CodePhone Number

Work Number 3

Area CodePhone Number

Owner Name 4

First NameLast Name

Email 4

example@example.com

Postal Address 4

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Mobile Number 4

Home Number 4

Area CodePhone Number

Work Number 4

Area CodePhone Number

EMERGENCY CONTACT DETAILS

Name

First NameLast Name

Mobile/phone

Relationship

CORRESPONDENCE AND PAYMENTS

PhoneEmailPhone and Email

MONTHLY STATEMENTS

Account name*

Bank name*

Branch*

BSB number*

Account number*

STATEMENT & DELIVERY

Email statementsPost statements ($2.80 + GST charge)

PAYMENTS

LEASING INSTRUCTIONS

Our office will advise you in writing when your tenant/s provides notice of their intention to vacate the property.

YesNo

6 months12 months15 months

As a valued client we would like to know what additional instructions you require (service expectations, tenant selection, etc).

OWNERS CORPORATION

YesNo

Owners Corporation

Manager

First NameLast Name

Phone Number

Area CodePhone Number

MAINTENANCE

Do you require our office to arrange maintenance or repairs up to $250 or $ (Please specify) per item without your prior approval?
Yes No

PREFERRED TRADESPEOPLE

YesNo

ELECTRICIAN

Contact Name

First NameLast Name

Email

example@example.com

Mobile number

Business Number

Area CodePhone Number

PLUMBER

Contact Name

First NameLast Name

Email

example@example.com

Mobile number

Business Number

Area CodePhone Number

HANDYMAN

Contact Name

First NameLast Name

Email

example@example.com

Mobile number

Business Number

Area CodePhone Number

Other

Contact Name

First NameLast Name

Email

example@example.com

Mobile number

Business Number

Area CodePhone Number

$0$300$600$1000

$1800$2000$2500

INSURANCE

Please ensure that you attach a full copy of your building, contents and public liability insurance policy to these landlord instructions. Our office requires the details of your policy, including the level of cover for the building and public liability insurance.

BUILDING AND CONTENTS INSURANCE

Insurer

Policy Number

Cover

Due date

PUBLIC LIABILITY INSURANCE

Insurer

Policy Number

Cover

Due date

LANDLORD PROTECTION

Insurer

Policy Number

Cover

Due date

LANDLORD INSURANCE

I/We acknowledge being informed of the importance of Landlord Protection & Building Insurance.

YesNo

EBM Prime Cover Landlord Insurance - Ultra (Landlord and contents) - $293.00 for the first year then $350.00 per annumEBM Prime Cover Landlord Insurance – Platinum (Landlord, contents & building insurance) – Premiums on applicationProperty Insurance Plus – Landlords contents and liability insurance -$340.00 (or $329.00 at the multi-property discount) 14 months of cover for the price of 12

Strata Plan Number

* For further information on the above policies and losses covered, please contact your property manager.

SECURITY ALARMS

YesNo

Code

Location

PARKING

YesNo

Specific parking instructions i.e. car stacker

Car space number (apartments only)

GENERAL

Special Instructions

COMPLIANCE & SAFETY RELATED ACTIVITIES

As of 29 March 2021, the Residential Tenancies Act and Regulations mandates regular essential service safety checks of smoke alarms, electrical installations, and gas appliances by qualified professionals.

It is mandatory to have the checks completed for new tenancies in a timely manner. Faults found may require immediate rectification or risk of the gas or electrical service being shut off. Rental providers should be made aware that it is in their best interests to have these tests scheduled at a convenient time, rather than having to react urgently when a deadline approaches.

The services & checks include:

Smoke Alarm safety - each smoke alarm must be correctly installed and in working condition with testing occurring at least once every 12 months, this includes the cleaning, battery replacement and testing.

Electrical safety – an electrical safety check of all electrical installations, fittings and appliances in the rented premises is to be conducted every two years by a licensed or registered electrician.

Gas safety - a gas safety check of all gas installations and fittings in the rented premises is to be conducted every two years by a licensed or registered gasfitter.

Smoke Alarm Service

It is a requirement that smoke alarms must be installed in all homes, units, flats and townhouses. Rental providers are responsible for fitting and maintaining smoke alarms in rental properties.

Electrical Appliance Safety

The Residential Tenancies Act requires rental providers to ensure rental properties are maintained in good repair. This includes ensuring the safe working and proper maintenance of all electrical appliances provided by the rental provider.

Gas Appliance/Carbon Monoxide Testing

It is mandatory that rental providers engage licensed contractors to carry out regular carbon monoxide testing and servicing of gas appliances in rental properties to ensure they are safe to use.

Cyclic Maintenance Home Safety Services Residential Tenancies Regulations - Smoke Alarm Service, Electrical Appliance Safety Testing & Gas Appliance/Carbon Monoxide Testing (total package) - PACKAGE 1

At a cost of $600 plus GST every 2 years, Cyclic Maintenance are offering the following services to meet the anticipated requirements under legislation.

Smoke Alarm Service annual compliance and servicing to manufacturer’s instructions.
Electrical Appliance safety check every two years to Australian Standard AS3019
Gas Appliance/Carbon Monoxide check every two years of all appliances including a full service of the heaters.

* Minimum of 2 years in line with regulations - Invoiced in full after the first smoke alarm, electrical and gas safety checks have been completed.

These services and safety checks do not include replacement parts. Cyclic Maintenance provide a fixed price list for replacement of damaged parts and quotation for remedial works such as earth wiring and switchboard replacement.

Cyclic Maintenance endeavour to ensure essential appliances remain operational or temporary solutions are put in place whilst replacements are arranged. E.g., Non-compliant gas heaters, faulty circuits to refrigerators.

Yes - I/We wish to engage in ‘Cyclic Maintenance’ to carry out the testing of Smoke Alarms, Electrical Appliance Safety Testing & Gas Appliance/Carbon Monoxide Testing.No, I don't want to use this service and agree to provide Barry Plant with compliance certificates as per the new legislation OR I have opted for package 2

Cyclic Maintenance Home Safety Services Residential Tenancies Regulations - PACKAGE 2

Smoke Alarm Service + Electrical Appliance Safety Check (mandatory for properties with no gas appliances)

The Residential Tenancies Act requires rental providers ensure the gas installation and all gas appliances are in good working order. As part of this servicing all gas appliances and negative pressure carbon monoxide tests are carried out.

Smoke Alarm Service (annual) + Electrical Appliance Safety check every two years - $388 plus GST every 2 years

* Minimum of 2 years in line with regulations - Invoiced in full after the first smoke alarm and electrical checks have been completed.

Yes - I/We wish to engage in ‘Cyclic Maintenance’ to carry out the testing of smoke alarms and electrical safety testing for my property.No, I don't want to use this service and agree to provide Barry Plant with compliance certificates as per the new legislation OR I have opted for package 1

SWIMMING POOLS/SPAS

YesNo

The pool and/or Spa has been registered with the councilAn inspection by a registered building inspector or building surveyor has been completed to determine if safety barrier are compliant with the appropriate standardA compliance certificate has been issued and submitted to the council

If NO to any of the above, please register your pool with the local council, ensure the safety barrier inspections are completed by a registered building inspector/surveyor and a compliance certificate is lodged with the council.

If you require assistance with the safety barrier inspections, we have teamed up with ‘Pool Safe Inspections Victoria’ should you wish to engage in their services.

Pool Safe Inspections Victoria -

Pool barrier inspection: $330 inc GST if the barrier passes then a Form 23 will be issued. If the barrier has non-compliant issues a report outlining these issues will be sent.

If the barrier requires maintenance once the maintenance has been completed Pool Safe Inspections will come out and re- inspect for $165.

*Please note: Upon inspection, the pool gate must be in working compliance order before Pool Safe Inspections attend.

New laws state that the barrier will be referred directly to council for a non-compliant gate.

YesNo

SPECIAL INSTRUCTIONS

Please note any particular instructions:

Yes, please organise copies of the keys to be cut at cost.No, I will provide a sufficient number of keys.

There are fixtures or fittings that are not in working condition and/or chattels to be excluded from the rental (Please list below under Landlord Instructions)All fixtures or fittings are in working condition and all goods and chattels at the property are included in the rental.

YesNo

Other details/instructions in regards to car spaces, cleanliness, maintenance required or particular instructions:

VCAT & OTHER FEES

I/We agree to the following charges which are only payable in the event of notices being served or legal action being taken.

Registered Mail fee for VCAT Notices	$5.50
VCAT Application fee	$61.50 (or as charged by VCAT)
VCAT Preparation fee	$250.00
VCAT Attendance fee	$250.00
Obtaining and issuing of Warrant of Possession	$107.30 (or as charged by VCAT)

*Fees are correct at time of printing/email, however are subject to change by Government Departments.

LANDLORD ACKNOWLEDGEMENT

I declare that I/we are the legal and registered owners of this property.

The landlord hereby acknowledges that Barry Plant is hereby authorised to collect rents due and issue receipts from money collected and exercise the right to terminate tenancy agreements and tenancies in accordance with the provisions in the Residential Tenancies Act 1997; serve relevant notices upon tenants subject to this Act and attend Tribunal Hearings if required.

The landlord acknowledges that they are the legal and registered owners of the property.

Owner Name*

First NameLast Name

Date*

Date

Signature*

Owner Name 2

First NameLast Name

Date 2

Date

Signature 2

Owner Name 3

First NameLast Name

Date 3

Date

Signature 3

Owner Name 4

First NameLast Name

Date 4

Date

Signature 4

Instructions to Managing Agent