Hey there, Youth Leader! Before you register, please take a moment to read about our Middle School weekend retreat called JOURNEY. You will have an opportunity to register early and lock-in early bird pricing during your work camp registration!

www.journeyweekend.org

2021 Middle School Multi-Church Work Camp Overview

Overview:

Our Middle School Work Camp is tailored specifically for this age group. We plan the entire work camp experience with middle school students in mind! Your students will LOVE serving and growing closer to God and to others during the week. 

Type of Work: Romney, WV

Students & adults will engage primarily in a home-repair-based experience. Types of service opportunities may include painting, building steps, handrails, wheelchair ramps, performing yard work, etc. 

2021 Middle School Multi-Church Work Camp Dates, Locations, & Cost: 

Work Camp Dates/Locations:

June 20-26: Romney, WV. Rural. Home Repair. Participants stay at the 4H Center.

June 27-July 3: Romney, WV. Rural. Home Repair. Participants stay at the 4H Center.

Current Plan: At this time, lodging will be in tents provided by each church. Program and meals will be held under the "big tent" in an open-air setting.

Potential Plan: If circumstances around COVID-19 improve by next summer and we are able to house churches in the bunkhouses and use the dining hall for meals and program, we will offer that option with the approval of all churches attending that week.

Cost: 

• Super Early Bird (through November 15, 2020): $355.00 per person.
  (Payment schedule: $100 deposit, $130 second payment, $125 final payment).
  
  
• Early Bird (through December 31, 2020): $375.00 per person.
  (Payment schedule: $100 deposit, $140 second payment, $135 final payment).
  
  
• Regular Pricing (beginning January 1, 2021): $395.00 per person. 
  (Payment schedule: $100 deposit, $150 second payment, $145 final payment).

Required Adult Leadership

For our Middle School camps, you must bring 1 same-sex adult for every 5 same-sex students. You must round up in all cases. For example, if you have 6 female students, you must bring 2 female adults. If you are bringing both male and female students you must bring both male and female adult leaders.

Adult leaders from churches must be at least 21 years of age and may only participate if the church has met the required number of adults who are eligible drivers. Minimum age for eligible driver is 25 years of age.

Students will be housed according to their birth sex, and likewise will be required to participate in gender-specific activities and use restroom and shower facilities in accordance with their birth sex.

Bring an Adult Leader for FREE! JP needs skilled adult leaders who can lead more complex construction projects at the work sites. Each church may bring 1 adult leader at no charge with the understanding that this person will provide knowledgeable construction leadership on the work site and will also serve as one of the church's chaperones at camp. This adult cannot be an additional leader beyond the 1:5 ratio required. You will have an opportunity prior to your second payment to inform us if you will be bringing an adult who will serve in this capacity. Your second payment will reflect a credit for this adult.

Pre-Register for our JOURNEY Middle School Weekend and receive the following benefits:

1. With the submission of a $250.00 deposit along with your work camp application you are guaranteed spots at JOURNEY. You do NOT have to commit to your JOURNEY participant numbers at the time of your pre-registration.

2. Delay your second work camp payment by three months to May 1st. Please note: you must still commit to the final number of work camp participants you will bring by Feb 1.

3. Your final payment will now be due on June 1.

4. You will lock in the early bird price of $155.00 per person for JOURNEY (Regular price of $165.00) up to one week out from the event.

Please note that this payment schedule is only available to churches that pre-register for JOURNEY at the time of work camp registration.

To learn more about our JOURNEY Middle School Weekend, visit www.journeyweekend.org

IMPORTANT: You may provide payment by the submission of two separate checks for JOURNEY and summer work camps. This will provide JP and your church with more accurate accounting of the finances for each event. If this presents a problem, ONE check may be submitted to include both your JOURNEY deposit and work camp deposit. Please make note of these combined deposits on your check when possible.

Upon the submission of your online application, we must receive a check within 14 days in order to process your application.

Dates cannot be guaranteed until payment is received.

Please make Checks payable to "Jeremiah Project."

Once you have submitted this application, you must send in your deposit check along with a signed copy of the following forms within 14 days:  

1. Child Protection Policy

2. Cancellation & Participation Policy

Type your name after each clause indicating that you have read and agreed to each.

1. Child Protection Policy and Cancellation & Participation Policy (download from website). I have read and accept the conditions of these policies.

2. Preparation Materials. I agree to complete the series of study sessions furnished by the Jeremiah Project prior to the work camp experience to ensure that our team of students and adult leaders will be prepared to serve.

3. Adult/Student Ratio. I agree to provide one same-sex adult for every five same-sex students. We will round up in all cases. In other words, if we have six female students, we understand that we are required to bring two female adults. Examples: 1-5 female students = 1 female adult. 6-10 female students = 2 female adults.

4. Total Cost & Deposit.  I have reviewed and understand the total cost per participant.  I understand that the initial deposit of $100.00 per participant for 2021 is fully refundable through January 31, 2021.  Deposits are transferable until Feb 1, under the following conditions: 

-registered up to 7 participants, I may reduce by one participant without loss of deposit.

-registered 8-16 participants, I may reduce two participants without loss of deposit.

-registered 17-21 participants, I may reduce three participants without loss of deposit.

-registered 22+ participants, I may reduce four participants without loss of deposit.

In all cases, deposit is will be applied to your second payment. 

5. Second Payment, Deadline, and Late Fee. I understand that our second payment must be postmarked no later than March 1. Furthermore, I understand that if the second payment is postmarked after March 1, the amount due will include a $250.00 late fee. An additional late fee of $100 will be added to your payment for each 30-day period that payment is not received.

NOTE: If you pre-register for JOURNEY, your second (work camp) payment must be postmarked by May 1. If your second payment is postmarked after May 1, the same late fees will apply as listed above.

6. Final Participant Count: I understand that should I need to reduce our reserved spaces and suffer no additional financial penalty, I must do so in writing (email) by Feb 1. If I fail to reduce our numbers at this time, I understand that I must pay the full participant fee for the number of participant spaces that have already been reserved, regardless of our final numbers.

7. Final Payment, Deadline, and Late Fee. I understand that our final payment must be postmarked by May 1. Furthermore, I understand that if the final payment is postmarked after this date, the amount due will include a $250.00 late fee charge. An additional late fee of $100 will be added to your payment for each 30 day period that payment is not received.

NOTE: If you pre-register for JOURNEY, your final payment must be postmarked by June 1. If your final payment is postmarked after June 1, the same late fees will apply as listed above.

8. Team Roster Submission Deadline & Penalty. I understand that the deadline for accurately submitting our team roster is 14 (fourteen) days prior to the start of our mission week. Furthermore, I understand that failure to meet this deadline will result in a $250.00 per team penalty.

9. "Tag-Teaming" Fee. I understand that JP requires all participants to remain in camp the entire week. This policy applies to adult leaders as well. In the event that an adult must leave early and be replaced by another adult ("tag-teaming") I agree to pay a $250.00 fee per incident. The exception to this is when an adult has a family emergency.

10. Background Checks. I understand that the deadline for submitting verification that our adult leaders have been successfully screened is June 15. Furthermore, I understand that the process for background checks can take longer than one month to complete and will make this a priority to ensure the safety and well-being of all campers and participants.

11. Arrival/Departure Policy. I understand that JP requires all participants to arrive between 2:00-4:00pm on Sunday with their mission team and remain in camp until the camp week concludes at 10:00am on Saturday. Late arrivals and early departures are prohibited for both student and adult participants. Exceptions include an illness or death in the family.

12. Adult Work Team Leaders. I understand that the Jeremiah Project cannot guarantee that two adult leaders will be placed on every work team. Although JP requires background checks for all of our staff 18 years and older, and from all adult church participants, we do not believe it is necessary - nor feasible - to increase the adult to student ratio in order to guarantee two adults per work team.

13. Required Transportation. The Jeremiah Project requires that each church bring one (1) 7-Passenger (or larger) vehicle for every 7 people. Vehicles must be large enough to seatbelt a 7-member team as well as carry several tools, a large chest cooler and water cooler to the work site each day. Churches are responsible for all vehicle expenses, including fuel. Drivers must be at least 25 years of age. Cars, pickup trucks, and other vehicles that are not able to safely transport a minimum of 7 people are not acceptable.

14. Cell Phone/Device Policy.  Students are not permitted to have cell phones/devices at JP, with the exception of daytime use on "free day" (Wednesday). We require adult leaders to collect cell phones upon arrival on Sunday. Adults may have cell phones, but we strongly encourage them to use them only when needed.  Exceptions to this policy are for medical reasons where a student needs to have access to their device. 

Why?: The Jeremiah Project believes in creating a setting for students to truly "retreat" from the everyday distractions of the world and focus on their relationship with God and be present with those in community while at JP. Cell phones are a major source of distraction and prevent students from fully engaging in the mission and community experience.  

I, (as the leader and representative of my church) have read, understood, and accept all of the Jeremiah Project policies, schedules, deadlines & late fees, and all other information contained in this application.

Remember, we must receive a deposit check ($100.00 per participant) and the two forms below within 14 days of submitting this form.  Failure to do this will delay the processing of your application. Churches may use a bank transfer in lieu of a check. Please contact the JP office at 866-574-5744 to receive a link for this option.

1. Child Protection Policy

2. Cancellation & Participation Policy

Mail Checks to:
The Jeremiah Project
P.O. Box 5163
Williamsburg, VA  23188

Cancellation Due to Unforseen Circumstances:

Should the Jeremiah Project Work Camp be cancelled due to weather-related incidents, a government shutdown, acts of God, a pandemic, etc. all monies paid through January 31, 2021 will be refunded. After January 31, the initial deposit of $100.00 per person will become non-refundable. 

Please check your registration for accuracy before submitting. Thanks! If you do not hear from the JP office within two weeks, please call the JP office at 1-866-574-5744. Thank you!