Bethesda Academy Rental Event Form
Event Date
*
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Month
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Day
Year
Date Picker Icon
Event Name/Type (party/retreat/meeting/ etc)
*
Event Location
*
Pavilion
Carter-Space Cottage
Lady Huntington Amphitheatre
DIning Hall
Whitefield Chapel
Berne
Ford Museum
Studio
Cottage
General Campus
Gym
Event Time
*
Event Set UpTime
*
Event Break DownTime
*
Lessee
*
First Name
Last Name
Lessee Phone Number
*
-
Area Code
Phone Number
Email
*
example@example.com
Do you plan on serving alcohol ?
*
Yes
No
Will you have more than 50 attendees ?
*
Yes
No
What is your final expected number of attendees?
*
By checking "Yes" to the above, I understand that I must secure a Host Liquor liability policy of $1 million with Bethesda Academy as the designee. I understand that an event greater than 50 attendees and serving alcohol, MUST have off duty Chatham County police as security. The minimum time frame is 4 hours/2 officers per shift. Sundays incur an extra fee. All alcoholic beverage service must be handled by an approved provider. Georgia ATF laws must be followed while on the premises. Persons under the age of 21 may not be served alcohol under any circumstances. No alcoholic beverages served may be taken off these premises. Violation of these policies may result in expulsion of the guest and/or termination of the event.
*
I Understand and accept these rules.
Signature
*
Clear
Venue Considerations
Gate Open Time
*
1
2
3
4
5
6
7
8
9
10
11
12
:
Hour
00
10
20
30
40
50
Minutes
AM
PM
AM/PM Option
Gate Close Time
*
1
2
3
4
5
6
7
8
9
10
11
12
:
Hour
00
10
20
30
40
50
Minutes
AM
PM
AM/PM Option
I understand that the setup and cleanup of the event rental space is my responsibility.
*
Yes
I agree to leave the Bethesda Academy Facility in as good or better condition than I found it according to the principles of good stewardship.
*
Yes
I understand that I am responsible for my guests and any damage they may cause.
*
Yes
I agree to follow up with Bethesda Academy on any items that, as a result of our event, are broken or missing.
*
Yes
Miscellaneous
The event space rented will be available from 1 pm until 11 pm on the day of the event unless other arrangements have been made.
Smoking is not permitted at any time.
No one is allowed on the floating dock at any time.
The volume level for live or recorded music must be at a reasonable level, ending at 10 pm inside or outside.
Lighted candles, sparklers, fireworks any and all open flames are NOT permitted inside or outside due to safety issues.
I agree to the above:
*
Yes
Rental Information
(If applicable)
Rental Company/Items
Rental Company Contacts/Numbers
Rental Company Emails
Event Manager
Catering Company/Contact
Key Note Speaker
Entertainment
Photographer/Contact
Transportation Information/Contact
Final Notes
Please include any additional information or clarification you'd like to provide:
Please upload any documentation that is needed
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