Dear Clayborne Court Apartments Applicant,
We take pride in our apartment community. We actively seek good residents to make their home with us and strive to provide the best service possible while they live in our community.
We utilize all available services to screen applicants very carefully, and verify all information provided to us on a completed rental application. Our criteria are as follows:
1. Anyone 18 or over must fill out a rental application. You must be 18 years of age to become a leaseholder.
2. Your driver’s license or a state identification will be required and copied when your application is submitted.
3. We run a Credit Report and a criminal background check on every applicant. If you have been convicted of a felony we will carefully consider the nature of the felony and length of time since conviction to aid us in rendering a decision
4. We verify current and previous rental history. Your application can be denied based on rental history. Eviction filings will be considered on a case by case basis. Evictions older than two years will not be considered unless the eviction resulted because of violence or criminal activity on your part.
5. We verify current employment and income. Your income must meet our requirements. Your income from all sources must be sufficient to cover the cost of your rent plus the cost of utilities. A qualified cosigner’s gross monthly income must be equal to or exceed the rent by five times. We require you provide us with copies of any current proof of income that you may have. You must provide the past 60 days proof of income. Proof of income must be electronically or digitally generated. Alimony, child support or separate maintenance need not be reported unless you wish it to be considered as part of your income. Social Security and retirement award letters for the current year are acceptable. Proof of income via student loan for the current school year is acceptable. Hand-written proof of income is not acceptable. If you cannot provide current proof of income, you must provide your most recent tax return including all schedules and pages.
6. We require a $100,000 liability only policy for the duration of the lease. A declarations page of the policy is required at the time you move in. We require that electric service be placed in your name upon the date of move-in. You must provide an account number in your name as proof of placement. The account number will be verified.
All applicants are subject to the same verification and screening process. An applicant who passes the screening criteria is offered a suitable apartment when one is available. Any applicant who does not satisfy these screening criteria is not accepted as a resident. By completing an application for an apartment with our community, applicant acknowledges that these checks and verifications will be done, and give your permission to do so. If you do not provide us with complete information, we will not be able to process your application. If the applicant fails to provide landlord with all required application information (ID/SS card/income information/guarantor information) within five days of applying the application will be cancelled and the application fee forfeited. Holding deposits will be returned to the address on the application and applicant will be removed from the waitlist for selected apartment.
Any falsification of information on the application is immediate grounds for denial. If you have any questions when filling out the application please ask for assistance. We will do our best to process your application quickly and give you an answer within 48 business hours.
The application, when completed and/or returned to Clayborne Court Apartments management or agent will become the property of Clayborne Court Apartments. Information provided by the applicant in the application will not thereafter be modified or deleted. Applicant may, however, pay a second Application fee and complete, sign, and provide to management a new application with corrected or updated information anytime before management approves or declines the original application.
Applications resulting in a lease with Clayborne Court Apartments will be maintained in Applicant’s leaseholder/ tenant file. Applications that do not, for any reason, result in a lease with Clayborne Court Apartments, will be destroyed and disposed of at management’s discretion as early as 90 days after the date of applicant’s signature on the application, along with other documentation submitted by the applicant.
Notice regarding sharing of collected information
On regular occasion, Clayborne Court Apartments will share with credit reporting agencies information collected about this leaseholder’s payment history. Clayborne Court Apartments does so only in accordance the Fair Credit Reporting Act. Properties must comply with all Federal, State, local fair housing and civil rights laws and with all equal opportunity requirements in regard to rental of housing. These requirements apply to:
1. Accepting and processing Applications;
2. Selecting residents from among eligible applicants on the waiting list;
3. Assigning apartments.
Federal law forbids discrimination based on race, color, religion, sex, national origin, and familial status. Administration procedures further prohibit discrimination based upon certain class memberships.
Michigan law prohibits discrimination based upon religion, race, color, national origin, age, sex, marital status, familial status or disability. Some local ordinances have additional protected classes.
Fair Housing Amendments Act of 1988 Reasonable Accommodation of Physical Aspects of Property:
The Fair Housing Amendments Act of 1988 covers all properties with regard to the protection of families with children and persons with disabilities against discrimination. It mandates persons with disabilities be allowed to reasonably modify their apartment or project common area at their expense if it is necessary for the disabled person to fully enjoy it. It is advised to accept the applicant’s or resident’s own assessment what is needed to allow accessibility. The resident may be required to restore the interior of the apartment to the condition that existed before, if it will interfere with a future resident’s use of the premises (grab bars and widened door entrances are determined not to interfere with a future resident’s use of the premises). Additionally, request for reasonable modification must be in writing and approval will be conditioned on assurances of the quality of workmanship. The Fair Housing Amendment Act of 1988 makes it illegal, on all properties to refuse to make reasonable accommodations in rules and policies, practices, or services necessary to provide a disabled person equal opportunity to use and enjoy a dwelling. Reasonable accommodations might be, tactile signs, visual doorbells, oral presentation, and written materials In large print or braille. Housing providers are not required to provide at its expense individually prescribed items such as hearing aids or personal items such as wheelchairs.
The rental or lease of our property complies with the City of Kalamazoo ordinance (Chapter 18A) regulating the use of criminal background checks as part of our tenant screening process to provide individuals with criminal backgrounds a fair opportunity for housing. You may obtain additional information by contacting the City of Kalamazoo Civil Rights Board.