Club Approval Form 2022-2023

CLUB APPROVAL FORM
Today's Date:

MonthDayYearHourMinutesAM/PM Option
Solicitation*

YESNO
Club Activity*

YESNO
Travel Request*

YESNO
If "Travel Request" is selected, a list with student travelers' names (printed & signature) and telephone numbers along with the official college travel request form and backup documentation MUST be attached.
Club Name:*

SOLICITATION / CLUB ACTIVITY / TRAVEL INFORMATION
Beginning/Departure Date:*
Ending/Return Date:*
Beginning/Departure Time:*
Ending/Return Time:*
Products and/or services to be offered and detailed information about your event:*
On-Campus Location:
Off-Campus Location:
Space reservations must be completed on Astra Schedule (https://asapp04.aaiscloud.com/GTCC/Portal/GuestPortal.aspx) after the solicitation and/or club activity request has been approved.
Projected Number of Students Participating:*
Please list all students who will be attending:*
Are there other clubs or outside organizations involved with this event?*
If yes, list clubs or outside organizations here:

REQUESTOR/APPROVING ADVISOR INFORMATION
Approving Advisor:

By submitting this information you are indicating you will be present at the event or you will have a GTCC full time faculty or staff member attend. Also, during this time of COVID19 you also agree that you will adhere to social distancing guidelines and enforce the wearing of masks with students. This is not negotiable with any club event. You must follow the state and school protocols to ensure the safety of those present.
Name:*
Cell Telephone Number:*
Email:*
Requestor's Information (If different from Approving Advisor information, please update accordingly.)
Name:
Cell Telephone Number:
Email:

OTHER INFORMATION
Other important information not listed in form--such as additional advisors:
Please upload additional documents needed in evaluating this event/solicitation.

Section Break
NOTE: ALL requests must be submitted at least 3 weeks in advance of event/solicitation/travel. GTCC reserves the right to cancel this authorization at any time should the rights or activities of students, faculty or staff be interfered with or disrupted.
Date

MonthDayYear
Should be Empty:

CLUB APPROVAL FORM