Big Ponderosa Vacation Rental Agreement – 2 pages

20652 Miracle Mile Leavenworth, WA 98826

Information collected below is used for Big Ponderosa vacation rental record keeping purposes only. It is never sold or shared.

Unless otherwise approved by the owner in writing, the renter agrees to the following:

Renter/guest Information

Rental information

• Guest agrees to the specified and agreed upon number of people listed above. Please notify the owner if guest count changes. Additional overnight guests, visitors or pets without written consent of the owner may result in cancellation of the reservation and removal without refund at the discretion of the owner.

• Please, no pets and no smoking or vaping.

• Guest agrees to adhere to quiet hours from 10 p.m. to 8 a.m., no parties or events.

• Guest and their invitees are expected to treat the house and neighborhood with respect and follow the golf course resort rules. Not doing so may result in an assessment of additional fees and/or cancellation of the reservation and removal without refund. A full list of golf course resort rules is provided in the house binder.

• Guest and their invitees agree to follow all parking recommendations provided by the owner.

• Guest and invitees agree to abide by U.S. Forest Service fire regulations. Fires are allowed with the use of the designated summer seasonal propane firepit table only. No wood burning fires or use of fireworks of any kind.

• No subletting

• The owner is not responsible for any accidents, illness or personal loss that may occur while on the property by the renter or other guests they may invite to the property.

• Disclosure: For security of the home, external security cameras monitor the driveway and access points.

Cleaning policy:

• Housekeeping is not provided. The cleaning fee covers laundry and light post-stay tidy.
• Guest understands that if additional labor is needed beyond a standard norm to reset the house as you found it, charges for this labor will be passed onto the renter.
  • Examples include, but are not limited to: needing to wash dirty dishes, pots and pans; picking up an unusual amount of mess, disposal of trash or food left behind; carpet cleaning; or unusual kitchen deep cleaning; extermination of animals/insects as a result of doors being left unlocked or ajar.

Damage policy:

• Guests are held responsible for any damage or loss they may cause during their stay.  Liability is not limited to security deposit hold. If damage exceeds this, they agree to pay the full cost of replacement or repair of the damaged items.  If a security deposit is paid, it is handled through VRBO's rules OR within 14 days post-stay.

 

Cancellation and payment policy:

• Cancellation and payments are listed in VRBO reservation details or invoice. "Travelers who cancel at least 14 days before check-in will get back 100% of the amount they've paid. If they cancel between 7 and 14 days before check-in, they'll get back 50%. Otherwise they won't get a refund." $25.00 processing fee for direct bookings. Illness, inclement weather, airline and travel delays can happen. We encourage you to consider protecting your travel plans with travel insurance.

 

• Parking is assigned to the 2-car garage and 2-spots in front of the garage. We have a shared driveway for access with neighbors. Renters agree to abide by parking instructions provided by the owner and not to block the driveway or neighbor’s parking space. We are unable to accommodate parking for RVs.

• Total number of vehicles expected (total should not exceed available parking).

Winter reservations:

 

This section is applicable to winter reservations ONLY (November through March)

• Guest understands that in snow and icy conditions, it is REQUIRED to have traction tires (winter tires preferred/all-season minimum) and a 4-wheel drive vehicle to go down our steep driveway. The owner will not be held responsible for any costs associated with needing to tow stuck vehicles.
• Provide below make/model for ALL vehicles. All-wheel drive vehicles are required for access. There is no off-site winter parking.

Checking out: Before your departure, we kindly request that you

1. Remove your food, garbage and recycling (community trash bins are on the way out)
2. Load dirty dishes into the dishwasher and START the dishwasher.
3. If you used the BBQ, ensure that the knobs are in the off position.
4. Switch off lights, fireplace, TVs and other small household appliances as applicable.
5. Close all doors, windows and lock up (including garage door)

I have read and agree to the terms and conditions of the Big Ponderosa vacation rental agreement.