Troop Product Sale Coordinator

The Troop Product Sale Coordinator is responsible for coordinating all aspects of the product sale program through the Girl Scout Leadership Experience, by ensuring that all girls within the assigned troop have the opportunity to learn essential life skills by participating in the council's product sales. The nature of this position requires the individual to provide direct service to girls, helping them to develop their entrepreneurial skills on an individual or group basis.

The Troop Product Sale Coordinator for the Cookie Program is appointed for a one-year term, which is renewable upon a mutual agreement between yourself and council staff.

The Troop Product Sale Coordinator receives support, guidance, and encouragement from the Troop Leader, Community Product Sale Coordinator (CPSC), and Girl Scouts of the Green and White Mountains (GSGWM) staff. She or he has access to relevant learning opportunities and materials that prepare for and support this role.

• Support the Troop Leader and Service Unit teams to ensure girls make decisions together while pursuing their interests and goals.
• Attend Troop Product Sale Coordinator training provided by the CPSC or GSGWM staff.
• Verify with Troop Leaders that all girls in the troop are registered for the current membership year and have signed the annual permission form.
• With the Troop Leader, provide a parent/family training meeting and timely distribution of product sale materials to all parents and girls. Training will include the importance of the 5 Skills gained from participation in the product program.
• Support the troop, girls, and parents throughout the sale. Be in frequent contact with girls and parents throughout the sale to help and encourage the girls and parents.
• Plan, coordinate, and encourage product booth sales to enable the troop to reach its goals.
• Accept and sign for troop products on assigned delivery day coordinated by the CPSC. Be responsible for assigning a substitute on delivery day if you are unable to fulfill the task.
• Coordinate with families for pickup of girl orders. Every parent must sign for products received.
• Arrange for additional product (cookies) as needed by the troop while minimizing risk of troop having an excess supply of product. Submit cupboard requests in eBudde on Monday of the week when needed. 
• Confirm accuracy of information entered into the council product sale operating system (eBudde) by specified date.
• Ensure frequent and timely deposits of money collection by girls, or received at booth sales, into the troop checking account. Monitor which girls may still owe money and ensure those parents make payments frequently for any outstanding balances. If filling an alert due to insufficient funds, be sure to list the names of individuals owing money.
• Deliver all Cookie rewards immediately upon arrival to the girls.
• Ensure the Conflict/Grievance Resolution Policy and Procedures for Volunteers is implemented as directed and as needed.
• Ensure that all actions are guided by the Girl Scout Mission, Promise, and Law. 

• Girl Focus: Empower girls to lead activities, learn by doing, and cooperate with others on current issues that involve their interests and needs, while having fun.
• Personal Integrity: Demonstrate dependability, honesty, credibility, and confidentiality. Model appropriate behavior.
• Adaptability: Adjust or modify own behavior and remain flexible and tolerant in response to changing situations and environments.
• Communication: Convey both written and oral communication in a clear, understandable, and appropriate manner keeping in mind the intended audience.
• Foster Diversity: Understand, respect, and embrace differences.
• Computer skills: Know how to use e-mail and the internet. Learn to use eBudde/Digital Cookie as appropriate for your role. Have frequent access to email to aid with communications.
• Organizational Knowledge: Stay informed of key GSUSA and council–specific policies, priorities, and procedures/practices; understand how your position relates to and supports GSUSA and council goals, including increasing and developing membership and volunteer support.

• Become a registered member of GSUSA and successfully complete the council’s intake process, which includes a criminal background check and optional DMV check.
• Complete required position-related training coursework as assigned and provided by GSGWM and GSUSA.
• Complete product program training.
• Provide updated volunteer and contact information to Council as changes occur.
• Provide updated information that may affect background screening results to Council.
• Keep up to date and comply with GSUSA and GSGWM policies and procedures and safety guidelines.

• A copy of the Volunteer Policies and Procedures (available at girlscoutsgwm.org).
• Orientation, learning opportunities, and resources required to prepare volunteer for the position.
• Ongoing support, guidance, and feedback.
• Collateral materials for troop to participate in the product program.
• Recognition for contributions to Council and Girl Scouting.
• Liability insurance and supplementary accident insurance as part of national/council membership. 

• My Troop Volunteer position is voluntary, and I will not receive monetary compensation from either GSUSA or GSGWM.
• A background check is required every five (5) years of volunteer leadership and I agree to complete this as necessary.
• I am responsible for informing Council of any incident that occurs between background check renewals that could change my status.
• Any unauthorized use or dissemination of GSUSA and GSGWM materials or communications is strictly prohibited.
• I will opt in to all GSGWM emails and newsletters so that I can stay informed on council communications.

I understand that by signing this position agreement, I agree to all responsibilities and duties as listed for the duration of my position. The position can be renewed annually by Girl Scouts of the Green and White Mountains. The position can be terminated at any point by volunteer or Girl Scouts of the Green and White Mountains.

I hereby acknowledge my obligation to comply with all applicable data privacy laws, including the General Data Protection Regulation (EU) 2016/679 (GDPR), the laws of the United States of America, the States of New Hampshire and Vermont, and any other applicable regulations concerning the collection, use, safeguarding, and destruction of Personal Data.

I agree to fulfill all above requirements and responsibilities as listed.