Registration of all Contractors, Garden and Cleaning Services

Registration of all Contractors, Garden and Cleaning Services

Registration Form (in terms of the Rules 10.1.1 from the Company Rules)
Contractor Classification and Registration Guidelines

If a contractor's service duration is less than four days, they will be classified as ad hoc. However, if the contractor works for more than four days, it is mandatory for them to register in our system.
Contractor Registration and Fingerprint Access Protocol

Regular contractors must complete this form and supply their details. They must also supply a copy of their ID document as well as copies of the ID documents of all workers whose fingerprints must be linked to their fingerprints.

• Only contractors and their workers who are registered to enter Bendor Village with the fingerprint access system will be allowed to use this system. All unregistered contractors will be regarded as ad hoc contractors and will have to follow the ad hoc contractor’s protocol and hand in their identity documents at Security.
• Regular contractors and their workers must be registered to use the fingerprint access system by the manager/foreman /supervisor (“supervisor”) and all workers that will work on the site. The fingerprints of the workers are linked to those of the supervisor. If a worker tries to gain access to the Village or leave on his own, he will not be able to do so
Contractor Details

Please complete
Name of Contractor Company*
Cell number of Supervisor*
Supervisor Full Name & Surname*
Office Contact Details of Company*
I will abide by the speed limit of 30km/h*

Accept
Members Information

Please Complete
Name of Member
Street Address of Member
Contact Details of Member
Email Member*
example@example.com
Date of commencement*

MonthDayYear
Date
Date of completion *

MonthDayYear
Date
All construction work must be completed within six (6) months from the date of commencement.By accepting below, I acknowledge and agree to abide by the construction rules and access conditions applicable to Bendor Village.*

Accept
Select the type of work*

InteriorExterior (All exterior work requires plans to be submitted for approval)
Please describe type of work at property*
Entering Bendor Village
1. When a supervisor approaches the visitors’ gate, he must place his fingerprint on the scanner to open the boom. Security will book the contractor in on his name. This will “open the system” for the contractor’s registered workers to enter through the turnstile gate.
2. His workers must then get off the vehicle and enter the Village through the turnstile using their fingerprints (their fingerprints will work only after the supervisor has opened the system with his fingerprint on the reader).
3. The supervisor drives in and waits for his workers to get back onto the vehicle.
I hereby accept the rules of entering Bendor Village*

Accept
Exiting Bendor Village
1. The supervisor places his fingerprint on the reader to enable his workers to use the turnstile gate (their fingerprints will again only work after the supervisor has opened the system by placing his fingerprint on the reader).
2. The supervisor hands in the access slip and the guard will scan the slip and the visitors’ exit boom opens.
3. The workers get off the vehicle and exit the Village via the turnstile and then get back onto the vehicle outside the exit gate.
4. All workers must scan themselves out with their own fingerprints. Workers may also not leave on the back of or in a vehicle without scanning themselves out individually. If workers are not scanned out individually, the system will show that they are still in Bendor Village and they will be regarded as being in Bendor Village unlawfully.
5. Contractors’ supervisors will be allowed to move in and out of Bendor Village in their discretion, using the fingerprint access system. However, if accompanied by a worker, the worker must each time exit and enter through the turnstile, using his fingerprint.
General:
1. Workers must be transported to and from the gate in or on a vehicle and may not walk to the building site. They may also not move from the property where they are working to another property.
2. Triple rear axle vehicles are under no circumstances allowed in Bendor Village. Double rear axle vehicles will be permitted only after the member involved has signed the indemnity form provided at Security.
3. Stabilising jacks/outriggers may not be pushed out directly onto the tar surface or kerbing but must be supported on platform blocks that are large enough to protect the road surface.
4. Any damages to the road or kerbing must be reported to the secretary. The member will be held liable for repair costs.
5. Contractors and their workers will be allowed inside Bendor Village between 07:00 and 17:00 Mondays to Fridays and 08:00 to 13:00 Saturdays only, and not on Sundays or public holidays.
6. The delivery of building materials may only take place between 07:00 to 16:00 Mondays to Fridays and 08:00 to 13:00 on a Saturday, and not on Sundays or public holidays.
7. All work must be done with the least amount of interference or nuisance to other residents.
I hereby accept the rules of exiting Bendor Village*

Accept
Sidewalk Deposit

Sidewalk Utilisation Details
10.7.3 against payment of a deposit in an amount determined by the Board to cover the cost of the removal of the refuse, should the member fail to do so. The deposit payable in terms of 10.7.3 will be refunded to the member if the member proceeds to clean up the refuse in accordance with the consent of the Board.

10.7.3.1 Part 1: Should a member undertake renovations to his property, a damages deposit of R5000-00 will be levied against the members account. This deposit will apply in respect of possible damage caused by contractors and or deliveries i.e damage to booms, kerbs, the guardhouse and roads etc.

10.7.3.1 Part 2: Should the member utilise the sidewalk during renovations to his property, a further deposit of R5000-00 will be levied. This levy specifically pertains to damages occurring to the sidewalk during its use by the member and or his contractors etc
By proceeding with renovations, I agree to the deposit terms: **1. An automatic deposit of R5000 applies for potential damages by contractors and deliveries, including damage to booms, kerbs, the guardhouse, roads, etc. **2. A further R5000 deposit applies if the sidewalk is utilized during renovations, specifically for damages to the sidewalk.*

Agree
Please Submit ID's of All workers*

Cancelof
I am the authorised representative of the contractor. I have read and understood the above rules and undertake to abide by it. I have received a copy thereof. I understand that the member/owner will be fined if I break any of these rules*

Accept
On behalf of Contractor, duly authorised (please complete full name)*
Date*

MonthDayYear
Date
Should be Empty:

Registration of all Contractors, Garden and Cleaning Services

Contractor Classification and Registration Guidelines

Contractor Details

Members Information

Entering Bendor Village

Exiting Bendor Village

Sidewalk Deposit