Conference and Event Request for Proposal
If your organization already has a customized RFP, you may submit it in lieu of this form to conference.services@wheaton.edu
Request type:
*
Special Event
Residential Conference
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First Name:
*
Last Name:
*
Organization Name:
*
Title:
*
Street Address:
*
City:
*
State:
*
Zip Code:
*
Organization's Web Page:
*
Phone Number:
*
Email:
*
Camp or Conference Information
Event Information
Title of camp/conference:
*
Title of event
*
Briefly describe the purpose of your event:
*
Primary Participants:
*
Adults (College age and older)
Students (High School and younger)
Families
Estimated total size of your group:
*
Estimate
Meals or catering desired?
*
Yes
No
Number of people for accommodations:
*
Estimate
Number of people for meals:
*
Estimate
Requested start date:
*
Arrival date
Requested arrival time:
*
Note: Residential rooms may not be available for check-in until the early evening, dependent on previous groups and their departure.
Requested start time:
*
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12
:
Hour
00
10
20
30
40
50
Minutes
AM
PM
AM/PM Option
Requested end date:
*
Date of departure
Requested end time:
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2
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8
9
10
11
12
:
Hour
00
10
20
30
40
50
Minutes
AM
PM
AM/PM Option
What is your desired first meal for your conference?:
Breakfast
Lunch
Dinner
Date of your last meeting:
*
Departure date
Requested departure time:
Note: Standard check-out time for the residential rooms is 11:00 am.
What is your desired last meal for your conference?:
*
Breakfast
Lunch
Dinner
Are these dates flexible?
*
Yes
No
Site selection deadline date:
*
Have you previously used Wheaton College's facilities?:
Yes
No
Not sure
If "Yes," please give the details:
If "No" or "Not sure," please tell us how you found out about Wheaton College:
Description of Facility, Technology, Meal and Special Needs
Briefly describe your meeting needs, including types of facilities required (auditoriums, breakout space, recreation):
Briefly describe your media and technology needs:
Briefly describe your catering, banquet, and special meal needs:
Do any of your attendees have special needs?
*
No
Yes
Not sure
If not sure, please inform us when you know.
If you responded "Yes," briefly describe any special needs that your attendees may have that we should be aware of:
Please note:
A certificate of insurance is necessary for all event types (our staff can help you obtain this). Food services are available through Bon Appétit, our onsite catering department.
Thank you for your interest in hosting your conference at Wheaton College. Someone from our staff will be in touch with you shortly to discuss the details of your request.
Thank you for your interest in hosting your event at Wheaton College. Someone from our staff will be in touch with you shortly to discuss the details of your request.
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