External Speaker Approval Form

GCU Students' Association has a legal responsibility to understand the potential risks of all its activities, including risks associated with external speakers. An External Speaker is any individual or organisation who is not a student or staff member at GCU or GCU Students' Association.

All events with external speakers attending are within the responsibility (and liability) of GCU Students' Association, whether it is taking place online or in person.

A member of staff will then be in touch with you to let you know if this speaker has been approved and if the event can go ahead as planned. Please fill this form out with as much notice as possible.

Name of Group, Network or affiliated Club or Society*

Email Address for Group, Network or affiliated Club or Society*

Your Name*

Your Position on the Group, Network or affiliated Club or Society*

Your Telephone Number*

Nature of event*

Date of Event*

Event Start Time*

Location of Event*

Event Website Link (or write None)*

Number of people attending*

Provide the name, organisation, company and website link (where relevant) for each External Speaker*

Provide a summary on what each External Speaker is speaking about.*

Outline any known controversy for the topic or a speaker (ie at previous events or the speakers' affiliations to an organisation) and any other information you think we need to be aware about (or write None)*

Outline if the event or speaker is likely to attract media interest (or write None)*

Is this a ticketed or by invitation only speaker event?*

YesNo

Who will be attending?*

Students and Staff from GCUStudents and Staff from other colleges and universitiesOpen to the general public

Responsibilities as the Event Organiser

Glasgow Caledonian University is committed to providing a culture and environment which is inclusive of all sections of society and responsive to the needs of individuals by promoting equality, valuing diversity and communicating the importance of dignity at work and study. You will have a responsibility to ensure the External Speaker is familiar with the ethos of our university campus and specifically the GCU Dignity at Work and Study Policy and Students’ Association Equality and Diversity Policy.

By clicking the SUBMIT button you accept your responsibilities as the event organiser to ensure that any approved External Speakers are made aware of their responsibilities at the event and more generally in their individual/organisation's conduct and activities to abide by the law, the University and the Association’s various policies, including adherence that:

They must not incite hatred, violence or call for the breaking of the law
They are not permitted to encourage, glorify or promote any acts of terrorism including individuals, groups or organisations that support such acts
They must not spread hatred and intolerance in the community and thus aid in disrupting social and community harmony
Within a framework of positive debate and challenge, seek to avoid insulting other faiths or groups

You are not permitted to raise or gather funds for any external organisation or cause on campus without express advance written permission of the Head of Security, Resilience and Development (David.Halliday@gcu.ac.uk) or Chief Executive (chief.executive@GCUstudents.co.uk) for within the Students’ Association Building.

Privacy Notice

By clicking the SUBMIT button I consent that Glasgow Caledonian University (GCU) Students’ Association can use the information collected on this form for the purposes of booking your room/s, space or stall, and where relevant this information can be shared with Glasgow Caledonian University. This information is being collected on Jotform and will be stored securely and the information will be appropriately destroyed annually.

Information on how we manage your personal information can be found at: www.GCUstudents.co.uk/privacy-policy.