• Rabbit Hole Studios Event Space Rental Form

    Facilities Rental Contract

  • Terms Of Use:  By signing this rental agreement, Renter(s) agree to the following: 

    Weekend Rates: Hourly $60.00, Daily $600.00 (noon-midnight). Equipment setup or hair and makeup that will require extra time needs to be factored into the rental quote. Non-profit charitable organizations recieve 50-100% discount at the discretion of the Manager.

    Weekday Rates: Hourly $40.00, Daily $400.00 (noon-midnight). Equipment setup or hair and makeup that will require extra time needs to be factored into the rental quote. Non-profit charitable organizations recieve a 50-100% discount at the discretion of the Manager.

    OR: DIY shows and touring bands can set up a show with no security deposit and pay us a commission of 30% of donations or ticket sales. No labor is included however. Bands must work the door and sound system on their own or pay us $25/hr. Leave the credit card section black if you wish to apply for this program. 

    A $300 security deposit / retainer is required to reserve the space. The full amount is due the day before your event via cashier's check, CashApp or Paypal. Payment links available at the bottm of our website. The date and studio/rental items are not reserved until retainer and signed rental agreement are submitted to and received by Rabbit Hole Studios. The retainer is non-refundable within 1 month of the event. The retainer will be returned in full after the event upon inspection so long as there is no damage, spills or trash left behind.

    The event space may be used for legal business or recreational activities only. Smoking is allowed outside the building only. Renter is responsible for clean up of smoking-related debris (ashes, cigarettes, etc) before leaving.

    ARRIVE AND LEAVE ON TIME
    • The lease shall start and end as set forth in this Agreement; set-up and clean-up time must take place during hours set forth in this Agreement.
    • A fee that will be applied for each additional hour that extends beyond rental terms, as set forth in this Agreement. This fee is double the agreed upon hourly rate. There is a 15 minute grace period for final walkthrough.

    PLEASE BE RESPECTFUL OF OUR NEIGHBORS
    • Be present at all times during the rental

    • All doors must remain closed if noise or loud music is playing inside. Outdoor noise is permitted between noon and 9pm on weekdays, or 11pm on weekends not to exceed 70dB beyond 100 ft of the property.

    • Keep the event or session contained within rented room
    • Maintain adult supervision of minors at all times
    • Clean up trash or other items on premises prior to leaving

    STUDIO & EQUIPMENT SUPPLIED:
    The Studio agrees to provide the studio in good working order but makes no special guarantees as to said studios functionality or suitability to
    Renter’s purposes. The Renter is entitled to use the entire open space of the grand hall, front yard, parking lots, props and any furniture in the studio at the time of rental. PA systems, lighting trusses and stage pieces are available for rental for $50/day for small systems (2 powered speakers, 2 microphones, 1 monitor speaker and all cables and stands) or $100/day for large systems and an optional engineering fee of $20/hr. Rabbit Hole Studios is not liable for acts out of its control that affect the event, such as power outages, weather, emergencies, or Acts of God. Renter agrees to return all equipment, studio, and furniture to its original location in the condition it was provided and to immediately notify the owner or representative of any damage, failure, or change in equipment provided. Rental furniture may be taken outside, one piece at a time. If there is inclement weather in the forecast (rain, snow, etc.) then the furniture may not be taken outdoors without a tent.

    DAMAGE TO EQUIPMENT, FURNITURE, OR BUILDING:
    Renter agrees to pay for any repair or replacement costs of equipment, furniture, or studio that Renter damages within 3 business days. In the event that the Renter’s employees, Renter’s contractors, Renter's clients, or any and all Renter's visitors damage any equipment or studio, Renter agrees to pay for any repairs or replacements necessary within 3 business days. Renter agrees to leave the studio in the condition it was found, or a $100 cleaning fee will be assessed and invoiced.

    There is no warranty that rented items are free of defects. If rented equipment breaks during operation at no fault of your own, a replacement or refund will be provided.

    The Renter agrees that Rabbit Hole Studios holds no liability for any damage or injury caused by use of rental items to Renter or any third party. The Renter assumes all risk of personal property damage or personal injury. If any accident involving Rabbit Hole Studio's rental items has occurred while it is in the Renter's possession, Renter shall make the owner or employee aware by written statement of details of occurrence of event including police report and names and addresses of witnesses, if applicable.

    CLEANING, TRASH, AND EQUIPMENT REMOVAL:

    Abovo Events will be in a clean condition prior to your event. Within two (2) hours following the event, you are required to return the space to the same clean condition in which it was found. All rental equipment must be removed immediately following your event.

    LIABILITY:

    Renter agrees to sign a Liability Release and accept all liability for any and all injuries incured on the property. Rabbit Hole Studios will not be held liable for any injuries or accidents to the Renter, Renter’s employees, Renter’s contractors, Renter's clients, or any and all Renter's visitors that occur within or outside the studio premises.


    Use of the studio requires the following in advance:


    • Signed Rental Agreement and Liability Waiver


    • Payment of Security Deposit prior to arrival. Payment for space and services due a week before arrival.

    The premises are to be used for any legal purpose including such activities, as are necessary and usually incidental to such use. Rabbit Hole Studios shall have the right to inspect the equipment, studio, and furniture at any time during the rental term. Renter shall make any and all arrangements necessary to permit a representative of Rabbit Hole Studios access to the equipment and event space. If a breach of any of the provisions of the Rental Agreement occurs, the Studio has the right to revoke Renter's access to the equipment and studio without any liability to and without prejudice to the Studio, the right to receive rent due or accrued to and including date of revocation.

    Returned checks will incur additional charges including but not exceeding all bank fees plus $25 processing fee.

    Refund requests must be made in writing and will be responded to promptly by management. If equipment, furniture, or studio is ordered and delivered, but not used, no refunds are permitted.

    I have read all of the above and fully understand and agree to strictly adhere to each section. This document is not activated until Rabbit Hole Studios responds with an email or text confirmation once payment has been recieved. My signature at the bottom of this form confirms this.


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  • Insurance and Payment Terms

    By signing this form: You agree to provide proof of event liability insurance if alcohol will be served on site. You also agree to pay the security deposit and rental fees prior to arrival (unless you have received permission for a non-profit event where we take 30% of the donation bin or the door). The security deposit shall be $300. The total hourly rental, services and equipment fees are paid at least week before the event. The security deposit is returned at the end of your event if there is no trash left behind or damage to property. 2 bathrooms will be made available and a larger handicap-friendly bathroom is available upon request. Dumpsters are located in the front right of the parking lot facing the road. Trash bags, brooms and sanitizer will be provided but unless you're paying the cleaning fee we ask you to empty the trash bins.

  • LEGALLY BINDING INDEMNIFICATION

    In consideration of my application and permitting me to participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows: (A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur tome including my traveling to and from this activity, THE FOLLOWING ENTITIES OR PERSONS: RABBIT HOLE STUDIOS ("RHS"), NICHOLAS BRADFIELD and WHITE RABBIT PRODUCTIONS, LLC and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers; (B) INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release or otherwise. I acknowledge that RHS and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.I acknowledge that this activity may involve a test of a person's physical and mental limits and carries with it the potential for death, serious injury, and property loss. The risks include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity. These risks are not only inherent to participants, but are also present for volunteers. I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity. I hereby consent to be monitored by electronic video surveillance at all hours in public areas. The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT OF MY OWN FREE WILL.
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