Schedule a Virtual Meeting Form

Schedule a Virtual Meeting Form
As we each navigate the new realities brought on by the COVID-19 pandemic, we continue to see an exponential increase in requests for virtural meetings. In order to provide an equitable benefit for everyone, we ask for soror's cooperation with the following:
1. When possible, please submit your online request with at least 2 weeks notice.
2. We ask that members only complete requests for single meetings.
3. Requests will be reviewed and approved by ICT Chair.
4. Remember, we must adhere to DTG and reference the Virtual Meeting Checklist.
5. Please send the meeting agenda with names of presenters immediately after submission to dstfwregionict@gmail.com.
If you have any technical questions, please email dstfwregionict@gmail.com
REQUESTOR INFORMATION
Requestor's Name*
Committee Name*
Requestor's Email*
example@example.com
Requestor's Phone Number

Area CodePhone Number
EVENT INFORMATION
- A Zoom Meeting allows all participants the capability to share their webcam and use a microphone to speak.
- A GoToWebinar only allows the presenter(s) to share their video and use the microphone. During a webinar, participants have to use the Questions Pane to communicate or be unmuted by the Webinar Host.
Event Title*
Event Type*
Number of Expected Attendees*
If Zoom Meeting, please select required components:

Custom Registration Question (include in addl notes)In Session Breakout Rooms (include room names in addl notes)Change Default to Disable Chat PaneChange Default to Disable All Participant WebcamsEnable Event RecordingIT to start meetingIT to monitor meetingParticipants will be held in wait roomMute attendees on admittanceUnmute all attendees at conclusion of eventEvent is open to the publicOther
If GoToWebinar, please select required components:

Custom Registration Question (include in addl notes)Panelists Invitations (include Presenter Names & Emails in addl notes)Post Session Survey (for custom questions, include in addl notes)Post Session Email with Targeted Message to All AttendeesPost Session Email with Targeted Message to Non AttendeesPost Session Certificate of CompletionChange Default to Unmute all Attendees Upon EntryEnable Event RecordingIT to start meetingIT to monitor meetingParticipants will be held in wait roomUnmute all attendees at conclusion of event?Event is open to the publicOther
Will you need to use screen share during meeting?

YesNo
Who should have access to screen share?
First Name   Last Name
First Name   Last Name
First Name   Last Name
Only ICT will share?   Yes   No
*Please send documents one (1) week before your meeting to dstfwregionict@gmail.com. We recommend using PowerPoint for screen shares.
Please list names of all participants that require early admittance to the meeting.
If polling will take place during the meeting, list all poll questions below. (i.e. voting or surveys)
If having speakers, will you be using a timekeeper?

YesNo
Time Keeper Name
How will the speakers be notified of time during their presentation?
Will music be played during the event?

YesNo
What format is the music in?
Please send music at least (1) week before the event to dstfwregionict@gmail.com
CHAT AND Q&A
Host will manage chat?

YesNo
Request ICT to manage chat?

YesNo
Host will manage Q&A?

YesNo
Request ICT to manage Q&A?

YesNo
Event Start Time*

:HourMinutesAM/PM Option
Event End Time*

:HourMinutesAM/PM Option
Event Date*

MonthDayYear
Date
Additional Notes
Should be Empty: