If unfamiliar with the Scott 2 Guidelines for paid or reimbursed expenses and there is any chance of expenses for which you may seek reimbursement, review the following guidelines prior to continuing:
EXPENSE GUIDELINES FOR PROFESSIONAL LEAVE
Professional Development Guidelines (reimbursement for expenses) for Scott
County School District 2 Employees
Conference Meals- SCSD2 employees who attend professional leave opportunities will
receive up to a $50.00 per diem for meals each day of the conference or for travel
days related to the conference. Staff will still be expected to obtain and remit
receipts for reimbursement for food expenditures related to the approved leave
request. Amounts exceeding $50.00 per day will not be reimbursed by Scott
County School District 2. SCSD2 employees will only be reimbursed the money
as shown on the receipts and claim form.
Registration Fee-SCSD2 employees should make sure to include all associated fees
for registration to the conference, workshop, seminar, etc...
Mileage-SCSD2 employees who attend professional leave opportunities will receive the
current SCSD2 board approved rate 70 cents per mile traveled to and from
the approved leave request. In the event that mileage related expenses exceed
the average cost of a plane ticket to the leave request location, the attendee will
be reimbursed a dollar amount that will not exceed the cost of the plane ticket.
(i.e. if an attendee wishes to drive to a conference in San Antonio, then they
would be reimbursed the cost of the plane ticket (~ $500.00) and not the cost of
the mileage (~$1150.00)
SCSD2 employees should also calculate in this line item, costs associated with
the following related to the travel expenses for the professional leave request:
cab fare to and from the airport, toll roads if driving, hotel parking if driving
Lodging- SCSD2 employees who attend professional leave opportunities will be
reimbursed for lodging costs associated with the approved professional leave
requests. SCSD2 employees should estimate this cost based on the following
criteria: advertised nightly rate of the room, taxes associated with the hotel room
(often city, county, and hotel tax)
Approximate Total- SCSD2 employees should calculate this line as a total of all the
lines A-D. Should claims exceed the approved amount, SCSD2 will not be able
to pay for claims that exceed 10% of the approved total without additional board
approval to pay the excess claims.
(i.e. if an employee has an approximate total of $100.00 calculated but the
actual claim is $111.00, the employee can only be reimbursed $110.00, so
the additional $1.00 would have to be board approved).