If you have any questions, please reach out to your liaison: http://sgb.pitt.edu/allocations/ during their office hours. Please fill out one request form for each individual event.
Add Line Items
Please include the total amount of money for each line item. Do not fill out the columns that say "Allocations Approved", "Allocations Deferred", "Board Approved", or "Board Deferred." If you need help categorizing an expense under a line item, click here.
Now provide a brief description of everything that is included in the corresponding line item. Showing the math behind how you came up with the amount can be helpful as well. For example, the lodging description could look like: 4 rooms for 3 nights at $100 per night = $1200.
Please provides answers to the following questions:
A justification outlines the purpose, value and need of your request. For each type of request, there is specific information that we are looking for. If you would like write more than 1,000 characters, feel free to do so but upload a separate document labeled "Justification" under the "Documentation" tab.
On-Campus Program Justification: (1) Provide an overview of the program. Explain the need, value impact and history of the program. If this program has been put on in the past, explain its successes. (2) Please state if you are charging any fees or collecting any donations, and if so how those will be collected. (3) Outline any non-Allocations funding you plan on using for this event and/or any measures you have taken to mitigate or reduce costs (ex. obtaining a discount or reusing materials from a previous event)
General Expense: (1) Explain the specific need for this item. (2) Estimate the expected lifetime of the item. (3) Please include the location of storage for any item being purchased. (4) Outline any non-Allocations funding you plan on using for this item and/or any measures you have taken to mitigate or reduce costs (ex. obtaining a discount).
Competition Justification: (1) Please justify the number of people attending and the mode of transport selected (if applicable). (2) Provide any other additional information.
Conference Justification: Explain the (1) purpose and need of attending, (2) value and impact on organization and campus, (3) history of attending conference, (4) how attending relates to the purpose of your organization, (5) and any non-Allocations funding you plan to use for this conference and/or any measures you have taken to mitigate or reduce costs (ex. obtaining a discount). Please attach an agenda to this form.
Off-Campus Program Justification: (1) Explain the purpose and need of travel, and why the goals of the event cannot be accomplished on campus. (2) If local, please explain why Port Authority transport is not sufficient for this event.
For every single number on this request, you need some type of documentation to back up that number. This can be screenshots of emails and webpages, pictures that you've taken or pasted items in a word document. It is recommended that you put everything in a single word document and upload that.
You do not need to fill out this section. Leave these blank.