Forces Children Scotland (FCS) needs to collect and use certain types of information about the individuals who come into contact with us in order to carry on our work. This personal information must be collected and dealt with appropriately and there are safeguards to ensure this under the General Data Protection Regulation May 2018.
We collect information from you in the following ways:
- From consent forms
- From evaluation processes
- From equality & diversity monitoring processes
- When you contact us via our website or social media
- When travel arrangements and expense claims are made
How will we use the information we collect from you?
The FCS’s Youth Participation Project will run activities, meetings and events for young people. We will only collect information that is needed for us to carry out our work and keep for no longer than is necessary.
We are legally obliged to obtain consent for each young person who takes part, particularly if under 18.
For child protection purposes and to be able to contact your parent/guardian/carer/significant adult in the event of an emergency, medical or otherwise.
To provide welcoming, safe spaces for activities and to provide a positive experience
To reimburse you if you have spent money attending an event on our behalf
To arrange and pay for travel and/or accommodation if you are attending an event on our behalf
To monitor the diversity of participants to ensure accurate representation of the project and to target under-represented groups.
Access to your information and correction:
You have the right to request a copy of the information that we hold about you. If you would like a copy, please email email@example.com with the heading ‘GDPR Information Request’
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
You have the right to withdraw consent at any time by emailing firstname.lastname@example.org with the heading ‘GDPR – I want to opt out’
This may result in your being unable to continue with a project if consent is a legal requirement.
How long will we keep your information?
Consent is valid for 12 months, following this we will store the data securely for a maximum of 3 years and then destroy it.
Will we share your information with anyone?
We will only share your information with third parties if funding contracts require it. In these instances, we will ensure that your information is not shared further by implementing agreements with the relevant third parties.
By providing the necessary details on this form you will be giving permission for the young person to attend all events organised by FCS and to the sharing of such information to partners and funders.
• Please be aware that under the GDPR May 2018, you are required to ‘opt in’ by circling the relevant questions on all the following pages.
• Left blank = no consent
• Should you wish to opt out of providing information you can do so by emailing email@example.com using subject heading ‘GDPR - I want to opt out’