Troop Cookie Coordinator Appointment Letter

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Please use the following link to access the new form: https://form.jotform.com/232084967380160

Position Title: Troop Cookie Coordinator (TCC)
Term: One Year (renewable)
Recruited by: Troop Leadership Team
Appointed by: Service Unit Cookie Coordinator (SUCC)
Accountable to: Troop Leader, SUCC, and Product Programs Department
Purpose: Organizes & facilitates the cookie program for the troop

Qualifications:

Ability to dedicate time needed to conduct the cookie program activities from November to May
Have access to a computer with internet connection and an email address
Strong computer skills and ability to direct others
Ability to work with numbers and keep detailed records
Ability to communicate and cooperate with girls and adults from diverse backgrounds
Ability to motivate girls and problem solve in a positive manner
Have no outstanding debt with GSMIDTN
At least 18 years of age and a registered Girl Scout Adult

I agree to have the troop funds in the troop bank account to cover the first ACH pull before 2/17/2023. The amount due is located on the Sales Report on the eBudde system and will be emailed to the contact on the eBudde system.I agree to have the troop funds in the troop bank account to cover the final payment due to council before 3/17/2023. This amount is located on the Sales Report on eBudde and will be emailed to the contact on the eBudde system.I have no outstanding debt with GSMIDTNI am at least 18 years of age, a registered Girl Scout Adult, and have a current criminal background check on file.I understand that the ACH pulls to pay the council for the troop cookies will happen on 2/17/2023 and 3/17/2023.

Administrative Duties:

The TCC is REQUIRED to attend cookie program training conducted by SUCC.
Each TCC must also complete a Troop Cookie Coordinator Appointment Letter electronically before the service unit cookie training before receiving troop materials.
The TCC must schedule a parent meeting to inform families about the program and procedures, obtain electronic permission form from the parents/guardians of each girl participating in the program on the electronic form provided by the council, and stress that once received, cookies cannot be returned to the troop or the council.
For troops opting for additional proceeds, the TCC should ensure the girl and adult signatures acknowledging acceptance is on the Parent/Guardian Permission and Responsibility Form.
The TCC must collect girls’ order cards, prepare the troop initial order, and submit the troop’s order and reward order in the eBudde system by the specified date.
The TCC will pick up the troop’s cookie order from the delivery site and promptly distribute to girls and parents/guardians and obtain signatures from parents/guardians for receipt of any product and/or money.
The TCC will verify and submit the final reward order, obtain the girl rewards from the service unit cookie coordinator, and promptly distribute to the girls.
The TCC must deposit all money collected into the troop checking account promptly and frequently.
All monies due to council will be collected from troops via ACH debit.
The TCC should notify the SUCC if questions or concerns arise.

The Council Agrees To: Provide training, all materials and ongoing support through trained volunteer leadership.

I have read and reviewed the responsibilities for the troop cookie coordinator and agree to fulfill these duties to the best of my abilities. I understand that I am responsible for all cookies I signed for on delivery. I will collect money due from parents and deposit all money received for cookies into the troop account. Should outside collection procedures and/or legal action become necessary, I will be responsible for paying all related collection costs and legal fees incurred by GSMIDTN or their representatives. The only exception to this is proof of debt owed by someone else within the troop. This appointment is valid for one year when signed by both troop cookie coordinator and the service unit cookie coordinator.

SU#*

Service Unit Number (XXX)

Troop#*

Troop Number (XXX)

How many girl packets will you need:

Order form and goal card

Troop Cookie Coordinator:*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Enter Your Email*

example@example.com

Phone Number*

Format: (000) 000-0000.

Cell Phone Number

Format: (000) 000-0000.

Signature*

Date*

Date

By filling out this form electronically I agree this is a binding agreement between GSMIDTN and your name* for the 2023 Cookie program for the items above.