Event Request Form

Please read College Event Planning Guidelines before completing this form.

Full Name

First NameLast Name

Email Address

example@newschool.edu

Contact phone number

Preferably your mobile phone or office telephone, where event's IT, facilities or the security desk can easily reach you.

Who is this event for:

Academic Department:

If other, please enter center, department, institute or lab below:

Event Type

Please select the event format

Please enter preferred on-campus location(s) by name or room number or building name/letter:

All student event requests that are not associated with a registered Student Success or student leadership organization must have a faculty advisor.

25Live Reservation Number

IF you already have a confirmed space, please indicate the 25Live Reservation Number here.

Please select the preferred Zoom format:

Would you like your Zoom meeting/webinar to be passcode protected?

# of Attendees

Event Title

Event Date

Date

If this event has multiple dates, please specify the dates of the events. Write N/A if not applicable.

Event Start Time

Event End Time

Audience Type:

Is this event:

Event Description

Would you like a public event registration page created for this event?

Upload event promotional material (preferably images/graphics without text):

Please select any additional promotion you would like for this event:

Please include any specific instructions or needs for your promotional materials:

Social Media Handles (@names) for Event Participants:

Example: Twitter: @eugenelang, Instagram: @eugenelang, Facebook: @eugenelangcollege

Will this event be recorded?

For events that will be recorded, all speakers that are not New School faculty, students or staff are required to complete the Event Release Form.

Would you like a post-event message and/or video recording to be sent to registered attendees?

Will you need event day-of support? If so please explain:

Events IT Request(s) (i.e. microphones, laptop, projector, Zoom support etc.):

Facilities Request(s) (i.e. tables, chairs, podium etc.):

Will this event be catered?

Please enter catering details below:

PLEASE NOTE: Serving alcohol at university events is highly discouraged. If it's under consideration, please review the Alcohol at Events Policy and Alcohol at Events Request Process first, and then you are responsible for completing the forms. The approval requires leadership sign-off, an approved venue, a licensed caterer (no BYOB), a chaperone present for the full event, and an SLA permit secured at least 10 days out. Requests must be submitted 30–45 days in advance, so short-turnaround events should plan to be dry or held off-campus.

Are there travel accommodations associated with this event?

Please enter travel details below:

For example: Airfare, hotel, transportation

Will speakers be paid an honoraria?

Honoraria Details

Rows	Legal Full Name	Email	Amount ($)	External Guest or Part-Time Faculty?	Payment Address	Is payee a foreign national?	Will payment be US Dollar?
Honorarium #1
Honorarium #2
Honorarium #3
Honorarium #4
Honorarium #5

If you need to enter addtional honoraria details, please do so in the field at the end of the event request form where you can add addtional event information.

Does this event have partners?

Which department is responsible for the development of the event agenda/content?

Which department will be responsible for entering the event in Splash?

Which department will be responsible for coordinating AV/IT logistics?

Which department will be responsible for event promotion?

Which department will be responsible for catering?

Which department will be responsible for event costs?

Rows	Department
Catering
Venue
Participant Fees
Promotional Materials
Miscellaneous
Other

External partnerships need to have a completed Event Collaboration Agreement Request Form

External Partners Names (for promotion):

Is attending or participating in this event part of course requirements for students? (which courses/faculty)

In what ways will this event enrich the student experience?

Please provide any additional information regarding your event (i.e book raffle information, additional honoraria etc.):