AGREEMENT TERMS & CONDITIONS
Session Fees/Retainer: A retainer of amount agreed upon _$____ & signed contract are required to reserve your wedding date and is non refundable non transferable. However, the above stated retainer will be applied to the total cost of your wedding package.
The non refundable retainer is a fee that retains the photographer’s services for your scheduled session/wedding date that the photographer has turned down other work for.
No photography will be fulfilled without payment in full on the wedding date stated in this contract.
*ONCE ANY PAYMENT IS RECEIVED IT BECOMES NON REFUNDABLE.*
Change of Date or Venue: The Photographer must be notified immediately of any changes in schedule or location, at least 48 hours prior to the scheduled date of event. Notification of any changes can be made by contacting the Photographer via phone call or text message. If a text or message of any type is sent, a confirmation of receipt must be sent back by the Photographer to confirm that notification was recieved. It is the client’s responsibility to confirm all arrangements at least 48 hours prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify the Photographer.
Exclusive Photographer:The Photographer shall be the exclusive (only) photographer retained by the Client for the purpose of the portrait photography. Family and friends of the clients and other event vendors shall not interfere with the Photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of the event to ensure proper exposure of images.
Cancellation or Postponement Policy: There shall be no refund of retainer after the signing of the Contract and the reservation of the photography date. If the event is cancelled and or communication of venue change is not given to photographer within 35 days of the date, the client shall pay the balance of the contract due to the high probability that the Photographer will not be able to further book that date. Once a balance and any monies are paid, it is non-refundable. Any other arrangements shall be discussed between the Clients and the Photographer. All arrangements will be put in writing.If the event is postponed the photographer will check to see if they are available for the new date but will not be held liable if said new date is not available.
Creative License/ Editing: Images are edited at the Photographer’s discretion, The Photographer reserves the creative rights to edit and release only those images deemed creditable as professional in quality and within the photographer’s artistic standards. Editing will typically take 6-10 weeks to complete. During the fall season turn around time could be longer due to high demand of dates. RAW images are not released.
Flash Drive Storage: Due to the lack of information about how long flash drives can hold information, I recommend clients back up images on another media format other than flash drives, such as an external hard drive. Amanda Nance photography also recommends making multiple copies of the images from the flash drive to insure the images for years to come. Amanda Nance photography cannot be held responsible for the failure of the flash drives due to mishandling or not backing up photos once the drive is recieved . It is the client's responsibility to keep several copies of any flash drive in more than one location and back the images up on another format such as a hard drive.
Unforeseeable Circumstances: Amanda Nance photography takes the utmost care with respect to exposure, transportation and processing of photographs. However, in the unlikely event of the client's photographs being lost, stolen, or destroyed for reasons no within or beyond the photographers control, the latter's liability is limited to the return of all payments received for the event package. The limit of liability for the partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of the total number of originals.In the event that the photographer becomes ill during a shoot or is injured the photographer will have the right to leave the scene and get medical attention. and If at all possible return and continue shooting the wedding.If Amanda Nance photography or its assigns cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to road closures, severe traffic, fire, terrorism, other causes beyond the control of the parties, or due to the photographer's illness, then the photographer shall return any monies paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault ont the part of Amanda Nance photography . I agree not to hold Amanda Nance personally liable for any unforseeable circumstances.
Photographer Substitution: In the extremely unlikely event of severe personal illness or other extreme acts of nature beyond the control of Amanda Nance photography which precludes the photographer from performing the duties of coverage Amanda Nance photography will attempt to arrange for a substitute photographer of high qualification, per client approval of said photographer. The client and Amanda Nance photography both assum the risks and dangers of the photographer's travel and if the extremely unlikely event a last-minute Act of Nature or travel disaster occurs while Amanda Nance is en route to the event.
Second Photographer: A second photographer, if applicable to client's chosen package and enhancements ;the photographer will be of Amanda Nance Photography's choosing. Client will pay the second photographer a seperate fee to them the day of the wedding. Second photographers are only those that work directly with Amanda Nance and for Amanda Nance photography. Client agrees not to hire seperate second photographers unless otherwise spoken about prior to the event.
Event Food Service: Photographer will require a 30 minute break during reception to eat. A meal does not have to be provided.
Garments: The Photographer cannot be held responsible for damage to garments due to environmental events. Client is responsible to arrange personal assistance for garments.
Returned Checks: Returned checks are subject to a $35.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by the Photographer in the event that enforcement of this contract becomes necessary. All legal action shall be taken appropriately.
Model Release: The client hereby assigns and grants Amanda Nance Photography the irrevocable and unrestricted right to use and publish photographs of the client or in which the client may be included., for editorial, trade, advertising or any other purpose and in any manner or medium; the client hereby releases Amanda Nance from all claims and liability relating to said photographs. It is agreed that Amanda Nance Photography may display and use the photographs taken for advertising, and promotions.
Permits & Restrictions
The Client is responsible for securing any necessary photography permits required at the venue(s).
The Photographer is not liable for missed shots due to venue restrictions (e.g., no flash photography, limited access areas).
Client Cooperation
The Client must ensure that all necessary individuals are available for portraits and that the event follows the schedule. The Photographer is not responsible for missed shots due to lack of cooperation, time constraints, or guest interference.
The Client agrees to hold harmless Amanda Nance Photography from any claims, damages, or liabilities resulting from accidents, injuries, or property damage during the photography session/event.
Agreement Overview: This agreement contains the entire understanding between the Photographer and the Client. It supersedes all prior and simultaneous agreements between the Parties. The only way to add or change this agreement is to notify the Photographer. If the Parties want to waive one part of this agreement that does not mean that any other part is also waived. All contracts must be signed within 48 hours of receipt and the non refundable retainer must be paid to book your session/event.
Copy right/ Use of photos on any social media platform: Please make sure to tag or give photo credits to Amanda Nance photography if any of the photos that Amanda Nance photo has taken. This includes but not limited to venues, florists, caterers, friends and family that share the photos on any social media platform.