Please complete the contact and event information sections
NOTE: Please do not forget to complete the contact information
Privately Supplied Equipment
Please complete all sections that apply.
Any amplified sound is subject to the City of Albany Noise Ordinance. Electronic amplification may only be used after 10 a.m. and before 6 p.m. Electronic amplification inside the Washington Park Lake House must cease by 11 p.m
No stakes can be used to secure tents. Only weights can be used to secure tents.
Please note: the City of Albany does not have any stages available for use/rent at Special Events. Applicants must make accommodations for their own stage.
Inflatable devices are only allowed on City property with a Certificate of General Liability Insurance in the Amount of $2,000,000 naming the City of Albany as "additional insured" on a primary and non-contributing basis. The Albany Fire Department and Albany Police Department reserve the right to direct the removal of the inflatable device for public safety precautions at any time.
Please complete all that apply.
*Applicant responsible for all fees for department and police services incurred*
DEPARTMENT OF GENERAL SERVICES
*Applicants responsible for all fees for services incurred*
EMS coverage required if expected attendance is greater than 5,000 people. Part 18 Permits are also required for events where expected attendance is greater than 5,000 people. Fire Suppression units are mandatory for fireworks.Part 18 Permits: Please visit the New York State website for information pertaining to a Part 18 Permit.
(*Mandatory for Part 18 Permits over 5,000people) (**Mandatory for fireworks)
Fees are based on EMS and Fire Suppression Services billing period beginning half an hour before on site time and ending half an hour after leaving scene. If you are requesting to utilize fireworks for an event, provide (1) Exact Location & (2) Start Time/End Time below:
Applicant is solely responsible for costs incurred for City services rendered for each event. The event sponsor upon submission of this application agrees to follow the rules of New York State, Albany County, and the City of Albany, and acknowledge that any violations will result in the revocation of the special event permit and could negatively impact the issuance of future permits. The sponsor/organization also acknowledges that event organizers can be held responsible for violations of the Governor Cuomo’s executive orders, up to and including civil and criminal penalties No alcohol is permitted without the approval of an Open Container Permit.
A copy of the permit must remain on-site for inspector's review. Applicants must apply with the City of Albany, Albany County and/or the State of New York for alcohol, merchandise vending, food vending, and other sampling. The City is unable to provide amenities such as port-a-johns/portable washrooms, tables, chairs, or medical services (other than EMS). The applicant is required to secure port-a-johns/portable washrooms, chairs, trash boxes, and any medical needs for the event at the applicant's expense. The applicant is also required to provide recycling to attendees for events where trash is generated. Failure to adequately provide such amenities could result in the event applicant(s) or coordinator(s) inability to hold future events in the City of Albany. Special Events cancellations or cancellation of requested services must be made in writing ten days prior to the event. Failure to provide written verification may result in the sponsor(s) being required to reimburse the City of Albany for the agreed upon services.
A certificate of insurance must be delivered to City of Albany, City Clerk’s Office, 24 Eagle Street, Room 202, Albany NY 12207 or via firstname.lastname@example.org. The certificate must evidence General Liability Insurance, with a $1,000,000.00 limit of liability, naming the City of Albany, its officers, agents, and employees as additional insured on a primary and non-contributing basis, while specifically referencing the scheduled event. Each vendor or contractor must provide proof of insurance.
By signing and submitting this Special Events Application, the sponsoring organization agrees to indemnify, defend and hold harmless the City of Albany and it's officers, employees, and agents from and against any and all loses, costs (including but not limited to, litigation costs and attorney fees) clams, suits, actions damages, liability and expenses occasioned wholly or in part by Event sponsor's act or omission or negligence or fault or the act or omission or negligence or fault of Event sponsor’s agents subcontractors suppliers, employees or servants in connection with the Permit.
By signing this Electronic Signature Acknowledgment Form, I agree that my electronic signature is the legally binding equivalent to my handwritten signature. Whenever I execute an electronic signature, it has the same validity and meaning as my handwritten signature. I will not, at any time in the future, repudiate the meaning of my electronic signature or claim that my electronic signature is not legally binding.
Washington Park Additional Surcharge Fee (50%)
Applications for demonstartions, marches, parades or protests may be grantes an application fee waiver pursuant to Section 251-26 of the City Code if requested.
Additional Services Fees