Applicant is solely responsible for costs incurred for City services rendered for each event. The event sponsor upon submission of this application agrees to follow the rules of New York State, Albany County, and the City of Albany, and acknowledge that any violations will result in the revocation of the special event permit and could negatively impact the issuance of future permits. The sponsor/organization also acknowledges that event organizers can be held responsible for violations of the Governor Cuomo’s executive orders, up to and including civil and criminal penalties No alcohol is permitted without the approval of an Open Container Permit.
A copy of the permit must remain on-site for inspector's review. Applicants must apply with the City of Albany, Albany County and/or the State of New York for alcohol, merchandise vending, food vending, and other sampling. The City is unable to provide amenities such as port-a-johns/portable washrooms, tables, chairs, or medical services (other than EMS). The applicant is required to secure port-a-johns/portable washrooms, chairs, trash boxes, and any medical needs for the event at the applicant's expense. The applicant is also required to provide recycling to attendees for events where trash is generated. Failure to adequately provide such amenities could result in the event applicant(s) or coordinator(s) inability to hold future events in the City of Albany. Special Events cancellations or cancellation of requested services must be made in writing ten days prior to the event. Failure to provide written verification may result in the sponsor(s) being required to reimburse the City of Albany for the agreed upon services.
A certificate of insurance must be delivered to City of Albany, City Clerk’s Office, 24 Eagle Street, Room 202, Albany NY 12207 or via firstname.lastname@example.org. The certificate must evidence General Liability Insurance, with a $1,000,000.00 limit of liability, (liability, or $2,000,000 limit of liability if an inflatable device/bounce house is present) naming the City of Albany, its officers, agents, and employees as additional insured on a primary and non-contributing basis, while specifically referencing the scheduled event. Each vendor or contractor must provide proof of insurance.