Crawfish 2021 - Food Truck Application

Food Truck Application

EVENT DATE: APRIL 30-MAY 2, 2021 | Seville Square & Fountain Park in Downtown Pensacola ----- $100 late fee applied on Friday, February 26; No refunds after March 1
VENDOR INFORMATION

The food truck category consists of any vendor making and serving food onsite, in a completely contained food truck/trailer set-up.
Food Truck Name *
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
Owner/Manager *

Prefix First Name Last Name
Phone Number *

Area Code Phone Number
Secondary Phone Number

Area Code Phone Number
E-mail *
SETUP
Food Truck Size
Vendors utilizing a tent must obtain a tent permit through the City of Pensacola to present to the Fire Marshal during the festival.
Please provide measurements in feet. The length and depth measurements must be an accurate measurment of your setup.

Please make certain to include the trailer/food truck’s tongue is included in your measurements.
Setup Length *
Setup Depth *
Setup Height *
Tongue Location

Tongue on LEFT side Tongue on RIGHT side
NO POWER PROVIDED FOR FOOD TRUCKS

Please note, if you need power supplied to you, you would be considered a "Food Vendor". Please see Food Vendor (10x20) Application.
Water service is provided by a limited number of hose bibs with male threads (like an outside home faucet). All hoses must be approved for potable water and must be furnished by the vendor.
SPECIAL REQUIREMENTS

If special requirements are needed, please advise below with description as you will be billed for additional services
Special Requirements, if applicable
PROPOSED MENU

Please attach a proposed menu that includes prices
Proposed Menu *
FOOD TRUCK RULES

By submitting this application, I certify that I have read the following and checked each item to indicated my acceptance of vendor rules
Please read and check EACH ITEM *

Vendors who serve Gulf Coast seafood will be given priority. I am required to include one kid-friendly item (such as a hot dog, hamburger, etc.) in an appropriate portion at a “parent friendly” price. In order for my application to be complete, I must submit a signed Food Truck Application, Initialed and signed Food Vendors Rules along with a signed Food Truck Contract. I must also supply a maximum of three photos representing my booth space. My application will not be reviewed without all of the required vendor materials. Submission and/or past participation does not guarantee acceptance. Vendor Fees are due at the time of submission. If you are not accepted or unable to accept, the vendor fee is refundable minus the $100.00 administrative fee prior to March 1, 2020. After this date, no fees will be returned to vendors for any reason. To be covered by $1,000,000 of recovery Commercial General Liability insurance. I will provide an original copy of my certificate of liability insurance policy with the Fiesta of Five Flags Association, Inc. dba Pensacola Crawfish Festival named as additional insured. My application is NOT complete without this certificate. I must also provide copies of the above certificate during the event. To operate only during the following hours: Friday, April 30 from 11 A.M. to 10 P.M., Saturday, May 1 from 10 A.M. to 10 P.M., and Sunday, May 2 from 11 A.M. to 5 P.M. To accept the location assigned by the committee, stay within the allotted area and to make sure there are no leaks into the food service area. Vendors may not request specific location sites. I understand I must SETUP and BREAKDOWN only at my designated time. To sell only approved items from the proposed menu list on my application as agreed to by the Seafood Festival Food Vendor Committee. NO IMITATION INGREDIENTS ALLOWED. To pay a deposit of $500.00 to ensure compliance with the rules of the festival. Deposit will be refunded by mail, after a reasonable amount of time following the festival, if all rules associated with this contract are honored, as determined by the Pensacola Crawfish Festival Committee, Chairman and Fiesta Staff. Under no circumstances are you to tie in to the electrical resources other than those provided to you specifically by the Facilities Committee. Requests for additional electricity can be considered if submitted well in advance, but cannot be guaranteed. Reserved parking for vendor vehicles will not be available on site. All vendors will have access to public parking at Commendencia Slip. A map will be included in the packet mailed to accepted vendors. The Fiesta of Five Flags has received complaints of vendors parking in inappropriate places. RVs and large rigs are strictly prohibited in historic downtown due to a City of Pensacola ordinance. No vehicles (trucks, golf carts, etc.) will be permitted to park in your assigned space. On-site advertising will be restricted to signs attached to your booth. Pricing must be clearly marked and visible from 3 feet away and advertise only the items which have been approved for sale by the committee. Under no circumstances will placards be allowed in the food vending pedestrian area. I am required to cover the street area under my setup with tar paper to protect the cleanliness of our parks. I will not be allowed to open if I do not comply with this condition nor will I receive a refund or credit. Once the festival is over, the tar paper will be required to be disposed of in the city trash cans before departing. To provide a two compartment sink for bleaching, washing and rinsing. I must properly dispose of “grey water” during the Festival in the appointed water holding tanks (if applicable). Buckets will not be considered acceptable containers. Vendors must provide drain lines to tie into holding tanks. To provide a working, up to date, class “ABC” fire extinguisher and, if frying, a working, up to date class “K” fire extinguisher in my unit. To properly dispose of grease during the Festival in the appointed grease disposal unit. Failure to comply and to properly cleanup any grease spills will result in me not being accepted to the festival next year and loss of my deposit. I must ensure that the paved area around my vendor location is grease free. A member of the Food Vendor Committee will judge the cleanliness of the area. Refund of my cleanup deposit is contingent upon this inspection. All propane deep fat fryers must be self-contained (enclosure of open flame) and be controlled by an accurate thermostat (if applicable). To have adequate protection from flies and other pests. Screening, mesh flaps, or fly fans are acceptable if effective. I must provide a LARGE TRASH BARREL and empty it AS NEEDED during the entire Festival. I must keep the area around my space clean of litter during festival hours and at the close of each day. Bags must not be filled past capacity and a single person must be able to lift the bags and must be contained in your space. To cooperate with all matters related to the electrical and plumbing connections of my unit. I am responsible for ANY additional expenses that require any repairs, such as an electrician to repair my connections. To not use any generator that my food service unit may be equipped with. (City Ordinance Sec. 8-1-16 Noise Ordinance) To not use any public address systems or musical amplifiers. I must review and abide by the enclosed Helpful Hints for Safe Food Handling. Proper food handling techniques must be adhered to at all times. Failure to comply will result in being closed immediately, not be accepted to the festival next year and loss of my deposit. To cooperate at all times with the members of the Pensacola Crawfish Festival Committee. The Fiesta of Five Flags Association and the Pensacola Crawfish Festival Committee reserve the right to close any vendor not complying with Festival rules. Failure to comply with any of the above rules will result with a loss of my Cleanup Deposit. Vendors who have been denied access to the festival but apply under a different name will not be allowed to participate in any future festivals. You will not be allowed to setup, asked to leave and will forfeit all fees. As a food truck, you are 100% self-contained and understand there will be no power/electrical hookups available at the festival.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
FOOD TRUCK CONTRACT
I understand and agree with the rules and regulations that are set forth in this application and agree to abide by and fully comply with said rules. I understand and agree that the Fiesta of Five Flags Association, Inc. (henceforth known as "Fiesta Pensacola"), its related entities and the Pensacola Crawfish Festival Committee are not responsible in any way for damage, loss or theft of me, my firm or of my customers and employees and agree to indemnify and defend and hold harmless Fiesta Pensacola, its related entities and the Pensacola Crawfish Festival Committee against such loss, damage or theft. I understand that I will sell only approved menu items which do not contain imitation seafood. I hereby submit my signed application for the 2021 Pensacola Crawfish Festival. I understand that failure to follow all rules to the satisfaction of the committee may result in the forfeit of my deposit and the closing of my booth.

In the event that Fiesta Pensacola and the Pensacola Crawfish Festival Committee are unable to hold the 2021 Pensacola Crawfish Festival as scheduled by reason of war, acts of God or acts of nature (rain, inclement weather, etc.), or any other reason, or the Festival is interrupted in any way, no refund shall be made and it is agreed that all contracts are null and void.

There shall be no responsibility or liability on the part of Fiesta Pensacola, its related entities or the Pensacola Crawfish Festival Committee for any losses sustained by any person caused by such event. Fiesta Pensacola and Pensacola Crawfish Festival Committee in no way guarantees any return or benefits to vendor.

It is further agreed and understood that Fiesta Pensacola, its related entities and the Pensacola Crawfish Festival Committee assume no liability for any injury or death to person, property or any other damages or losses occurring in the Festival premises during the Festival. I agree to forever indemnify and defend and hold harmless Fiesta Pensacola, its related entities and the Pensacola Crawfish Festival Committee, officers, directors, employees, and volunteers from and against any and all claims, actions, causes of action, and lawsuits for loss, death or damage of person, property and any other loss whatsoever arising out of any act, omission or negligence in the operation or conduct of myself/business, including violation of any law, ordinance, code, rules and regulations, and all attorney's fees and costs incurred by those parties.

All the foregoing is agreed to in consideration of and as a condition precedent to Fiesta Pensacola and the Pensacola Crawfish Festival Committee providing to me/my business the applied for vendor space. The indemnification provisions shall survive after the 2021 Pensacola Crawfish Festival.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
PHOTOGRAPHY RELEASE
By submitting an application to Fiesta Pensacola, the applicant and/or Artist, Business, or Group participating in the Pensacola Crawfish Festival hereby irrevocably agrees and consents that his/her photograph, video digital or audio recordings, images, likenesses, comments and any displayed, dealt in and copyrighted by the Fiesta of Five Flags Association, Inc. or its successors and assigns, and by any other person, corporation or association duly authorized by Fiesta Pensacola, with any restriction or limitation, for advertising and revoked by trade of every kind and any other purpose. This release is applicable now and in the future and cannot be revoked by applicant. It is understood and agreed that said photograph, picture, film, video, digital or audio recordings, images, likenesses, comments and any reproductions thereof, as well as any materials connected there with and the rights arising therefrom and thereunder, are the exclusive property of Fiesta Pensacola binding upon heirs, next of kin and personal representatives.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
HELPFUL HINTS FOR SAFE FOOD HANDLING
We remind you that in accordance with Florida law, all food vendors must be compliant with current Florida guidelines for Temporary Food Service Events. Please review the following helpful hints which will help to assure your booth will meet current Florida regulations:

TO PREVENT FOODBORNE ILLNESS
- Obtain foods from an approved source. Home prepared food is not allowed.
- Wash hands thoroughly before and after handling foods.
- Maintain hot foods at temperatures of 135 degrees Fahrenheit or above.
- Maintain cold foods at temperatures of 41 degrees Fahrenheit or below.
- Cook ground beef to a minimum of 155 degrees Fahrenheit.
- Cook chicken to a minimum of 165 degrees Fahrenheit.
- Take frequent food temperatures.
- Heat foods quickly and cool foods rapidly.
- Keep raw and cooked food separate.
- Thaw foods properly: completely submerged under running water not longer than four hours, as part of a cooking process, or through refrigeration.
- Use single service articles wherever possible.
- Keep foods covered and protected from dust, dirt, insects, vermin, and human contamination.
- Minimize handling of foods before, during and after preparation.
- Do not use swollen, leaking, or damaged canned goods.
- Store all food product and equipment at least six inches off the ground.
ITEMS REQUIRED AT A TEMPORARY EVENT
- Sanitizer
- Probe thermometer
- Chemical test strips (for measuring sanitizer concentration)
- Hair restraints such as a hat or hair-net
- Adequate supply of back up utensils
- Adequate supply of potable water
- Soap and single service towels
- Fire extinguisher (properly tagged and correct type)
- Adequate facilities and equipment to maintain food at the proper temperatures
- Adequate protection from flying insects, vermin, dust and dirt
- Adequate protection for food displayed, prepared or stored
If you have any questions regarding these guidelines, please contact the Division of Hotels and Restaurants, Florida Department of Business and Professional Regulation at (850) 487-1395.
FOOD TRUCK PHOTO UPLOAD

If you are having trouble uploading your images due to their size, please email them to mdwest@fiestapensacola.org
Booth Photo #1
Booth Photo #2
Booth Photo #3
CERTIFICATE OF LIABILITY INSURANCE

with Fiesta of Five Flags Association, Inc. dba Pensacola Crawfish Festival as additional insured
Certificate of Insurance
FOOD VENDOR PAYMENT

$1,000.00 Food Truck Fee | $200.00 refundable clean-up | $100.00 nonrefundable administrative fee | TOTAL: $1,300
My Products *
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Food Truck Registration $ 1.00

Food Vendor Payment
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Food Truck Application

VENDOR INFORMATION

SETUP

NO POWER PROVIDED FOR FOOD TRUCKS

SPECIAL REQUIREMENTS

PROPOSED MENU

FOOD TRUCK RULES

FOOD TRUCK CONTRACT

PHOTOGRAPHY RELEASE

HELPFUL HINTS FOR SAFE FOOD HANDLING

FOOD TRUCK PHOTO UPLOAD

CERTIFICATE OF LIABILITY INSURANCE

FOOD VENDOR PAYMENT