Part A: storing and processing data

I authorise Voices in Exile (ViE) to store and process my personal data in a confidential manner in any database or in electronic or paper files. 'Data' may include names, addresses, details of family members, income, immigration history, national insurance and/or any other information that the worker may feel appropriate and reasonable to collect in order to proceed with my case. ViE will process this data for the purpose of providing advice to me, contacting me to let me know about services or events that may be of interest to me/my family, and for abiding by its monitoring and analysis procedures (for example internal audits and audits by external regulatory bodies such as OISC and funders.

I understand that it will be kept for a minimum of 7 years after my last contact with ViE and may then be destroyed, unless I request my data to be destroyed before this time. I understand that I have the right to see the personal data ViE holds on me, but ViE will require notice to arrange this. I understand that I can withdraw this consent at any time.

I have been given a copy of ViE's Privacy Notice and I understand that ViE's Data Protection Policy is available on request.

Enabling, advocating, accompanying & supporting those seeking asylum, refugees & those with no recourse to public funds Company Limited by Guarantee and Registered Charity Number 1130363 OISC reference number: N201800021

Part B: obtaining and disclosing data

I authorise any ViE worker to obtain and disclose relevant information on my behalf from the following organisations in order to progress my case. I understand that ViE will only obtain/disclose data in order to get the best possible outcomes for me and it may make it difficult (or impossible) for ViE workers to progress my case or support me to access services unless they can obtain/disclose data from the organisations listed below. I understand that the ViE worker will advise me further as to which organisations might be essential to progressing my case.  

• NHS trusts, doctor, health practitioners               
• Home Office                                                                                              
• Government agencies (e.g. Department for Work and Pensions, Job Centre)   
• HMRC                                               
• Local authorities and social services                                        
• Accommodation providers and housing trust
• Voluntary sector organisations/charities/refuges                                          
• Solicitors/immigration advisers/barristers                                      
• School and education providers 
• Police/ACRO criminal records office                        
• Local Member of Parliament   

 

I understand that ViE will only obtain and disclose my data if it is in my best interests and will keep me informed of disclosures that are made on my behalf. I understand that I can withdraw this consent at any time by notifying ViE.

 

Voices in Exile will not generally disclose any confidential information about you to any other agency without your informed consent. However there may be exceptional circumstances where we are obliged by law to share information about you even without your consent. If we believe that you are or a child is at serious risk of harm, either from yourself or someone else, we will have a legal duty to report this.

 

Adults cannot sign on behalf of another adult and children who are 13 years or over must sign their own form.

 

Enabling, advocating, accompanying & supporting those seeking asylum, refugees & those with no recourse to public funds Company Limited by Guarantee and Registered Charity Number 1130363

OISC reference number: N201800021