2026 Troop Cookie Coordinator Agreement

The Troop Cookie Coordinator (TCC) provides support, guidance, and training to Girl Scouts/caregivers within the troop. The nature of this position is to provide direct service to Girl Scouts.

Responsibilities

• Complete Troop Cookie Coordinator training.
• Work with troop leadership to schedule training and ensure that every Girl Scout/caregiver receives instruction on all aspects of the product program and safety standards.
• Be readily accessible to Girl Scouts/caregivers, responding to inquiries within 24 hours.
• Strictly adheres to program dates and meets deadlines.
• Ensures all Caregiver Permission and Financial Responsibility forms have been digitally submitted before Girl Scouts' participation in the Cookie Program.
• Participates in troop booth selection within the Service Unit and organizes booth sign-up for families.
• Writes receipts for all products and monies received/distributed.
• Updates girl orders, payments, inventory transfers, and deposits into the appropriate online tracking systems.
• Visits Council cupboards as needed for additional product to fulfill girl orders and/or booth sales.
• Facilitates product transfers between troops, if necessary, to ensure the troop is not left with extra product.
• Collects payments weekly from caregivers.
• Deposits monies to the troop and/or council banks weekly.
• Completes product and reward distribution, reporting discrepancies/damages to the SUCC within 24 hours.
• Prepares final troop paperwork and submits to SUCC.
• Notifies the SUCCs, if necessary, of collection issues by ensuring they have all pertinent paperwork and have made sufficient attempts to collect.
• Helps ensure that the Cookie program is a positive experience for all.
• Join the TCC Rallyhood https://rallyhood.com/createAccount?createacc=516618.

I agree:

• I have read the Troop Cookie Coordinator job description, meet the qualifications, and accept the responsibilities listed.
• In the event I am unable to fulfill my duties as Troop Cookie Coordinator for my troop, I will immediately notify the troop leader and Service Unit Cookie Coordinator, as well as turn over all materials, paperwork, and money.
• I will adhere to all deadlines listed in the Family and Troop Guides.
• I will not distribute program materials or product to any caregiver who has not submitted a Caregiver Permission & Financial Responsibility Form for their Girl Scout.
• I understand that I am purchasing all products that I sign for, and as such, will pay GSCCC for all products unless I turn in signed receipts showing transfer of products to another adult.
• I will write receipts for all products distributed and money collected, and I will be legally responsible for such money until I deposit it into the council and/or troop account.
• I will safeguard the money received and not use it for my own benefit.
• I understand that NO PRODUCT MAY BE RETURNED TO COUNCIL, THE SERVICE UNIT, or THE DELIVERY AGENT. I may transfer the product to another troop with a signed receipt.
• I will prepare and submit all required troop final paperwork.
• It is my responsibility to turn in caregivers who have not paid in full; otherwise, I will be responsible for the missing money.
• I understand that should I write a check, my account will be debited electronically for the face amount and all fees if returned unpaid.
• I understand I will receive only one letter from Council for any unresolved account.  If my account is not settled after 10 business days, it will be turned over to collections or law enforcement. All fees charged in conjunction with this process will be my responsibility, including, but not limited to, attorney fees, court costs, and collection fees.