Guide To CME Compliance

Table of Contents:

ESTABLISHING YOUR RSS ACTIVITY	2
DOCUMENTATION NEEDED FOR DATE SPECIFIC ACTIVITY	4
Case Conference (CC)/Morbidity & Mortality (M&M)/Tumor Board (TB)	4
Journal Club (JC)	4
Grand Rounds (GR)	5
STAYING COMPLIANT WITH ACTIVITY ANNOUNCEMENTS/AGENDAS	6
LEARNER CERTIFICATES/TRANSCRIPT	7
GENERAL ACCREDITATION AND MISCELLANEOUS INFORMATION	8
STATEMENT OF UNDERSTANDING	8

 

 

GUIDE TO CME COMPLIANCE
REGULARLY SCHEDULED SERIES (RSS) ACTIVITY

This overview is intended to inform Activity Coordinators regarding INMED Policies and Procedures for Regularly Scheduled Series (RSS) Activities such as Case Conferences, Morbidity & Mortality Conferences, Journal Clubs, Tumor Boards, or Grand Rounds. These policies and procedures ensure INMED meets all guidelines and standards set forth by our governing bodies. This overview is intended to help summarize and reinforce the agreement between INMED and the joint-provider, the formal agreement on file will supersede any items noted/un-noted in this overview.

ESTABLISHING YOUR RSS ACTIVITY
There are four key items to establish your Activity for accreditation: 1) an Activity Development Guide; 2) a Disclosure from each Planning Committee Member (further defined below); 3) a schedule of activities for the year; and 4) a Credit Claim Form.

Activity Development Guide
The Activity Development Guide (ADG) establishes the Activity in our system and is the first document reviewed for formal approval of the CME event. This form will request basic contact information for the Medical Activity Director and Activity Coordinator (admin support for activity), along with Planning Committee contact information, Global Objectives, and other reporting informational needs. The Activity Development Guide is the reference document used throughout the planning of your activity.

Disclosures from Planning Committee Members
A Disclosure must be on file for all people in a position to influence the Activity
(including but not limited to the Activity Coordinator, Moderator, Planning Committee Members, and Presenter/Speaker, anyone completing our CME checklist or developing agendas.) There must be at least two Physicians on the Planning Committee. If there are not, please seek guidance from INMED. INMED requests Disclosures to be updated at the end of every calendar year, every 12 months, or if a person’s financial relationship with a commercial interest has changed.

Schedule of Activities
INMED uses the ADG to collect basic schedule information for Activities and enters them into our transcript data base. This information is critical to help us with billing and for Learners to be able to claim credit if they forget to claim on the Credit Claim Form onsite. If you do not have a set schedule (every Monday for example, or every third Thursday of the month), then some set of expected activity dates should be provided to INMED for the year. If for any reason an Activity is canceled or rescheduled, please contact INMED to inform of the change/cancelation prior to the activity date in order to prevent incurred fees for the Activity. Institute for

International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

Activity Approval
Once all Disclosures have been collected and INMED’s Review Committee has approved the ADG, the Credit Claim Form will be finalized and sent to the Activity Coordinator for review.

Credit Claim Form – Tips for Compliance

* Header portion should only be edited by INMED with exception of the date field. Please do not remove the INMED Representative's name from the Planning Committee.

* If a change to the Planning Committee needs to be done contact INMED directly
to help facilitate the process.

* Learner names can be added and removed at any time by the Activity Coordinator. We ask that when changes are made that the updated document be sent to INMED so if we need to modify the CCF at any time we’ll have the most recent list of learner names.

 

 

 

 

 

 

Institute for International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

DOCUMENTATION NEEDED FOR DATE SPECIFIC ACTIVITY

Case Conference (CC)/Morbidity & Mortality (M&M)/Tumor Board (TB)
Case Conferences, M&M's, Tumor Boards, and any patient case-based discussion conference.

Pre-Activity: No Pre-Activity documentation is needed for Case Conferences. Once Activity has been established for the year, a Credit Claim Form will be provided for use with each Activity. Ensure all Planners on the CCF are accurate and accounted for. Should there be a change in Moderator, please notify INMED prior to the Activity, request a Disclosure submission from alternate Moderator, and ensure CCF provided by INMED has current and accurate information. CME cannot be issued if proper Disclosures are not noted on Activity CCF or if an outdated CCF is used.

Post-Activity: submit within 4 weeks of Activity

1. CME Checklist
Ensure the CME Checklist submission provides Educational Reporting (Q8) which can be written directly on the Checklist form or provided on Agenda with discussion notes, or meeting minutes.

2. Credit Claim Form
Ensure each Physician who initials the form claims a credit amount, as well as their email address. This is needed for compliance.
*If your learners are attending Online/Virtual, please write “Remote” where they would typically write their initials and claim a credit amount on their behalf.

Journal Club (JC)
Pre-Activity: submit at least 1 week prior to Activity

1. Article(s) to be reviewed

2. Presenter Disclosure, if not already on the Credit Claim Form Header
Once the Activity is approved by the Review Committee, your date-specific Credit Claim Form will be sent to you by INMED.

Post-Activity: submit within 4 weeks of Activity

1. CME Checklist
You can disregard the Educational Reporting (Q8) question because the Article(s) was/were approved prior to Activity and the information can be pulled from the Article(s).

2. Credit Claim Form
Ensure each Physician who initials the form claims a credit amount, as well as their email address. This is needed for compliance.

*If your learners are attending Online/Virtual, please write “Remote” where they would typically write their initials and claim a credit amount on their behalf.

Institute for International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

Grand Rounds (GR)

Pre-Activity: submit at least 1 week prior to Activity

1. Presentation to be reviewed by INMED Review Committee
NOTE: Please request all Grand Round Speakers to include a Disclosure Slide at the beginning of their presentation. If they do not have any disclosures, they should note that on the slide.

2. Two to three (2-3) Learning Objectives

3. Presenter Disclosure and CV, if not already in INMED system (check with INMED prior to requesting submission of Disclosure/CV to ensure it’s not already on file)
Once the activity is approved by the Review Committee, your date-specific Credit Claim Form will be sent to you by INMED.

Post-Activity: submit within 4 weeks of activity

1. CME Checklist
You can disregard the Educational Reporting (Q8) question because the Presentation was approved prior to Activity and information can be pulled from the Presentation.

2. Credit Claim Form
Ensure each Physician who initials the form claims a credit amount, as well as their email address. This is needed for compliance.

*If your learners are attending Online/Virtual, please write “Remote” where they would typically write their initials and claim a credit amount on their behalf.

 

 

 

Institute for International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

STAYING COMPLIANT WITH ACTIVITY ANNOUNCEMENTS/AGENDAS
Should there be any Activity Announcement, INMED will need to approve the Announcement prior to the Activity. An Announcement Template can be created at the establishment of the Activity and can be used for the remainder of the year, if approval of the Template is granted by INMED.

The following accreditation statement will need to be included in the Announcement or on any Agenda. Please note, “AMA PRA Category 1 Credit(s)” ™ is trademarked and needs to be italicized as shown below to meet ACCME guidelines.

This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Missouri State Medical Association through the joint providership of Institute for International Medicine (INMED) and .

The Institute for International Medicine is accredited by the Missouri State Medical Association to provide continuing medical education for physicians. Institute for International Medicine designates this live activity for a maximum of AMA PRA Category 1 Credit(s) ™. Physicians should only claim credit commensurate with the extent of the participation in the activity.

Announcements/Agendas – Tips for Compliance

1. If you are the Activity Coordinator for a CC/M&M, it might be easiest to use an Agenda as your Announcement.

2. If you are the Activity Coordinator for a Grand Round, refrain from using objectives in your announcement. If you do decide to use objectives, please submit to INMED 1 week prior to distribution for approval of objectives.

3. Please add cmeadmin@inmed.us to your Announcement Distribution List.

 

 

 

 

Institute for International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

LEARNER CERTIFICATES/TRANSCRIPT
INMED provides continuing education for Physicians only. However, non-physician learners can request a Certification of Completion noting the amount of AMA PRA Category 1 Credit(s)™ that were provided but it is an attendance record only. If non-physicians want a Certificate of Completion, they simply need to initial the CCF.

You can provide the following instructions to all learners who want a Certificate or Certificate of Completion:

 You can access your CME Certificate/Transcript by logging into http://inmedce.com

Username = Enter the email you provided on the Credit Claim Form
Password = First letter of your first name in uppercase followed by your last name in lowercase. For example: John Smith would be “Jsmith".

If this password doesn’t work, you can click forgot password option for resetting – just be sure to check your spam/junk folder should the reset email be directed there by accident.

We recommend using updated Google Chrome, Mozilla Firefox or Apple Safari browsers to login to the INMED Credit site.

Please do not hesitate to contact INMED if you have any questions. INMED will keep your Certificate on file for 7 years. During that time please contact
cme@inmedce.com if you need any assistance.

 

Institute for International Medicine | Continuing Education Department
2340 E Meyer Blvd, Building 1, Suite 338 | Kansas City, MO 64132 | Tel. 816-444-6400 | Fax 1-816-444-6400

GENERAL ACCREDITATION AND MISCELLANEOUS INFORMATION
COMMERCIAL SUPPORT
INMED does not allow Regularly Scheduled Series (RSS) Activities to obtain commercial support.

HONORARIUM
Should a Speaker be provided an Honorarium for speaking at a Grand Round, it will need to be included in an Income/Expense Report at the end of the calendar year. The Report needs to include how much the Honorarium was issued for and what fund the money came from.

INCOME/EXPENSE REPORTS (Grand Round Only)
At the end of the calendar year all Grand Round Activities will need to submit an
Income/Expense Report. If any Honorariums were distributed, they must be included in this year-end report.

ACTIVITY COORDINATOR RESOURCE PAGE
Visit the Activity Coordinator Resource Page for all form links and resource tools/guides. www.inmedevents.org/resources

STATEMENT OF UNDERSTANDING
Please sign and email to cme@inmedce.com or fax to 1-816-444-6400. I have read the above Guide to Compliance and understand the INMED provided policies and procedures.