Vehicle Access and Bump In/Out
Vehicle access is from 6.30am to 8.00am. All vehicles must be removed from Bate Street by 8.30am when the barriers will be set up.
All stalls must be set up and ready for customers by 8.30am.
Stalls are required to operate from 9.00am - 4.00pm. If you sell out of stock before 4.00pm you can confirm that you are closing the stall with the Festival Stalls Coordinators but you cannot bump out until 4.00pm.
More detailed bump in/out details will be sent to stall holders prior to the Festival when their stall location has been allocated.
Insurance
Stallholders must provide a copy of a $20 Million Public Liability Certificate of Currency indicating on the Policy that you are insured to hold a Stall at the Tilba Festival on Saturday 11 April 2020. (Check this with your insurance Company).
Note: You must provide a Certificate of Currency. Quotes, schedules or invoices will not be accepted as proof of insurance.
If your Certificate of Currency is due to be renewed during the year you may send an Application Form and payment to book the stall. Upon renewal of insurance it is your responsibility to send us a copy of the renewed Certificate of Currency which is valid to cover you on the festival date. We will need to receive that 1 month prior to the Festival.
Please note your stall will not be reserved without Full Payment and Proof of Insurance.
You can get more information about Insurance Cover from the Market Stallholders Register HERE
Risk Assessment
Before the Festival, all stallholders agree to complete a Risk Assessment form. This will be sent to you once your stall has been confirmed.
Power
Powered stall sites are very limited. If you require power please ensure that you have noted that in your application and we may contact you to confirm your requirements.
Unfortunately, power leads cannot be supplied so stallholders are asked to provide their own extension leads. All leads must be tested and tagged by an Electrician each year and suitable for external use.
Publicity
By agreeing to these terms and conditions you are giving the Tilba Festival permission to promote you and/or your group.
We may use various materials to do this including photos we have taken of your stall at previous Tilba Festivals and at other festivals who have put photos on their web sites.
We may also use statements, posts and photographs from your own Facebook page or website without giving you specific prior notice.
We will try to promote stalls as much as possible prior to the festival day but cannot guarantee it.
Promotion may be through social media, our website or in local and other press, external websites etc.
Specific Conditions for Food Stalls
Food stalls should estimate their stock levels based on Festival attendance of 6,500 to 8,000 persons with a peak of activity from 11.00am - 2.00pm. Please ensure you have enough stock to cater for the whole day.
As much as possible, food stalls of a similar type will be located in different areas of the Festival site.
As a Food Stallholder you will comply with the current Guidelines for Food Businesses at Temporary Events published by the NSW Food Authority. You can download a copy HERE.
Temporary food stall setup will comply with the Minimum Standards of Operation as shown in the diagram HERE
Food stallholders will be responsible for ensuring that they comply with the requirements of the Eurobodalla Shire Council (click on link for more information) and understand that they will be subject to an inspection from a Council representative.
You are required to provide protection underneath cooking surfaces to avoid splatter onto the ground/road.