New Year Stimulus

Out With The Old Year, In With The New You!

Spots are limited, so don't wait. Any Date in 2021
Name *

First Name Last Name
Name you prefer to be called
E-mail *
Phone Number *

Area Code Phone Number
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
How did you hear about Hillary West Studios?

Facebook Instagram Google Friend / word of mouth
What are your favorite parts of you? What parts are you most uncomfortable with?
Type of Session *
Please provide the date you would like to do your session.

Provide 3 dates just in case some are already taken. The sooner you submit this form, the great chance to getting the date you want. If you do not know the date, leave blank and will put it on the calendar during your pre-shoot consultation. ***Please note: Sessions occur on Tuesdays, Thursdays and Fridays at 9am.***
Please Provide your choice of date for your session

Month Day Year Hour Minutes AM/PM Option
2nd choice

Month Day Year Hour Minutes AM/PM Option
3rd choice

Month Day Year Hour Minutes AM/PM Option
Ideas you have to make the session more personal (optional)
After submitting your form, I will contact you to set up your complementary pre-shoot consultation.

Consultation will take place either at Hillary West Studios, or at a place of agreement between Hillary and the Client.
Client Portrait Agreement/Contract/Waiver/Copyright Acknowledgment & Policies
Session Retainer and Payment: The Client shall make a non-refundable retainer in the amount of $125 for and individual session or $175 for a couples session for the Photographer to perform the services specified herein. Session Fee includes Professional Hair and Makeup, access to my Lingerie Closet, Styling, Consult Time, Session Time & Reveal/Ordering Appt. *

I Agree I DO NOT Agree
As part of the "Out With The Old Year" the client shall also receive $200 print credit towards any package. You may use the $200 print credit to purchase additional a la carte items or wall art. (Print credit is not redeemable for cash and has no further value outside of the credit issued). *The $200 print credit is only redeemable with purchase. No products whether tangible or digital are included in the creation fee, all products are subject to purchase as a separate investment. *

I Agree I DO NOT Agree
Upon payment, Photographer will reserve the time and date agreed upon by both parties. Session date must fall within six months of contract date unless agreed upon between photographer and client otherwise. The session is no longer redeemable after six months (180 days) from contract date and session retainer and payment is forfeited. *

I Agree I DO NOT Agree
Review and Ordering Appointment: Payment for product orders shall be submitted to Photographer on the day on the in-person viewing. Any payment plan arrangements agreed to by Photographer and Client shall be included as an addendum to this agreement. A late payment fee of $50 shall be applied to the late payment amount in accordance with the payment plan agreement. No products shall be delivered until the entire amount is paid in full. *

I Agree I DO NOT Agree
Review and Ordering Continued: The In-Person Viewing and Ordering appointment shall be scheduled up to two weeks after the photography session and will be decided upon directly after the session. All decision-makers are required to be present at the ordering appointment. In the event that the client requests to reschedule the In-Person Viewing and Ordering session there shall be a $75 reschedule fee in order to secure another date for viewing and ordering. The In-Person Ordering appointment must be scheduled and completed within 30 days of the session, or session images are purged and the client file will be closed. *

I Agree I DO NOT Agree
Rescheduling: In the event that the Client requests to reschedule the photographic event, the retainer shall be applied to a rescheduled event if notice is given at least 21 days prior to the scheduled event. Client may only request one reschedule before forfeiting retainer. The reschedule must be within the same calendar year. Any Client that is late arriving at the event will have the amount of time late deducted from the time allotted for the session. Clients shall not be compensated for the time deducted from the event due to the late arrival of the Client. Photographer maintains the right to reschedule if needed due to inclement weather, illness, emergency, pandemic closure, etc..., at no additional costs to the Client. *

I Agree I DO NOT Agree
Cancellations: If Client requests to amend or cancel this agreement 21 or more calendar days before the agreed upon photographers session date, the retainer shall be applied to a mutually agreed upon reschedule date within contract guidelines. If Client cancels or fails to show or cancels this agreement 21 or fewer calendar days before the agreed upon photographic session date, the retainer shall be forfeited. *

I Agree I DO NOT Agree
Completion Schedule: Completion schedules and delivery of products shall be determine from the date of final approval by Client. Third-party manufacturing laboratories are utilized for products and may provide restrictions on an order not outlined in the agreement. All products shall be delivered 4-6 weeks from the date of final design approval by Client to be received by the Photographer. Client should place orders with sufficient time to all for normal delays and notify Photographer at the time of the order if there are any extenuating circumstances requiring a quicker turnaround. An expedited fee of two times (2x) the cost of the order shall be applied to expedited product requests. The Photographer shall not be held responsible for delivery delays due to the fault of manufacturing and/or delivery services. *

I Agree I DO NOT Agree
Use of Independent Contractor: In the event a Photographer furnishes a hair and/or makeup artist, the Photographer is not liable for any application or services by this independent contractor. This includes but is not limited to allergies as a result of the use of the products by the Independent Contractor. It is the Client's responsibility to convey all allergies to the Independent Contractor. *

I Agree I DO NOT Agree
Body Alterations and Tanning: The Photographer retains the right to cancel the session and retain the retainer amount if the Client has engaged in body alterations within two weeks of the session. Body alterations include, but not limited to, self-tanning (spray, bed, etc.), tattoos, piercings, surgeries, etc. *

I Agree I DO NOT Agree
Artistic Rights: The Photographer retains the right of discretion in selecting the photographic materials released to the client. The photographer also retains the right to make adjustments to the photographs in post-processing as the Photographer deems within their creative control. Additional edits my be requested for $50 per file. The Photographer retains creative control fo the session. This control is including but not limited to the adjustment of hair, makeup, jewelry, clothing, and clothing straps. *

I Agree I DO NOT Agree
Photographic Materials: All photographic materials, including but not limited to negatives, transparencies, proofs, and previews, shall be the exclusive property of the Photographer. All orders must be placed within the outlines schedules within this agreement. No products, including digital files, will be released until the agreed upon amount is paid in full per the payment schedule outlined in the agreement. *

I Agree I DO NOT Agree
Copyright and Reproduction: The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer's website and/or studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client. It is understood that any duplication or alteration of the original images is strictly prohibited without the written permission fo the Photographer. Alterations include, but are not limited to, application of filters, cropping, or modifications of any kind. The Photographer does not provide the Client permission to resize photographs for Internet based usage. When the Client purchases a package, the Client will receive web ready images for use on social media. *

I Agree I DO NOT Agree
Client Usage: The Client shall only use the photographic prints, including digital files, in accordance with the permissions within this agreement. The Client's prints are for personal use only and shall not be submitted to contests, reproduced for commercial use. Further, the Client shall not authorize reproductions by non-purchasers covered within this agreement. Additional prints and/or digitals files may be purchased between third parties and the Photographer with the permission of the Client. Accordingly, if the Photographer provides a digital file print release, the Client must act in accordance with the release. *

I Agree I DO NOT Agree
Social Media: The Client may share web/blog links and social media albums through use of the share functions and dissemination of direct links. Client shall not copy, download, screenshot, or capture the photographs in any other fashion. The Client shall identify the Photographer including but not limited to credit and tagging in the caption of all photographs uploaded to social media websites and profiles. *

I Agree I DO NOT Agree
Failure to Perform: If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God, pandemic measures, or causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability. Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including, but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, liability shall be limited. *

I Agree I DO NOT Agree
Hillary West Studios Standard Price List: The charges in this agreement are based on Hillary West Studios Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed. *

I Agree I DO NOT Agree
Indemnification: The Photographer shall be held harmless for any and all injury to the Client during the course of the photography session and the immediately surrounding events, i.e. coming and going from the venue. *

I Agree I DO NOT Agree
Miscellaneous: This agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. This Agreement shall be governed by the laws of the state of Virginia. *

I Agree I DO NOT Agree
Waivers: The waiver of any breach of this Contract shall not constitute a continuing waiver or a waiver of any subsequent breach of the same or a different provision of this Contract. *

I Agree I DO NOT Agree
By signing (draw your signature) below I certify that I am at least 18 years of age. I have read this agreement/waiver/contract and fully understand the contents thereof. I agree that I have the legal authority to grant these permissions and accept all responsibility for such. *

My Products

Session $ 125.00

Couples Session $ 175.00

Subtotal $ 0.00 Tax $ 0.00 Total $ 0.00

Credit Card
First Name	Last Name
Credit Card Number	Security Code
Expiration Date	Postal Code

Should be Empty:

Out With The Old Year, In With The New You!

Please provide the date you would like to do your session.

After submitting your form, I will contact you to set up your complementary pre-shoot consultation.

Client Portrait Agreement/Contract/Waiver/Copyright Acknowledgment & Policies