XPloration Travel provides travel planning services for the fees listed below:

In order to book travel, agreement of Credit Card Authorization is required. Once authorization is completed and any applicable fee is paid in full, XPloration Travel will secure and confirm travel arrangements as agreed. This fee is separate from the cost of your trip.

Service Fee Structure

• General Travel/Supplier Tours/Cruises: $0
• Fully Customized (FIT*) Trips lasting 6 days or less: $150
• Fully Customized (FIT*) Trips lasting 7+ days: $250
• Trip Cancellation Fee**: $150, in addition to any supplier penalties
  

*XPloration Travel considers a FIT trip to be one that includes, but is not limited to, any or all of the following: multiple destinations, multiple hotel/sleeping arrangements, complex or multiple individual flights, and train travel coordination. FIT fee will be applied once agreement is signed and an itinerary is created by XPloration Travel. XPloration Travel may not be able to book every aspect of a FIT trip (air only, for example). In these cases every effort will be made to provide accurate information for bookings. XPloration Travel cannot be held responsible for any bookings made directly by the client. 

**Trip Cancellation Fee will be applied to general travel in the event that a booking made by XPloration Travel on your behalf is cancelled; or if no booking is made after signing agreement. FIT trips will not be subject to cancellation fee. XPloration Travel does not hold any funds. 

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By signing below, I understand and accept for myself and the travelers included in my party XPloration Travel's Fee Structure. I acknowledge and accept there are cancellation policies, customization (FIT) fees, and penalties that apply to my travel plans and services. I agree to all fees such as cancellation policies, customization (FIT) fees, and penalties, and understand that un-used portions of travel vouchers, as well as service fees, are non-refundable. I also understand these fees are separate from the cost of my trip.

I, {name}, authorize XPloration Travel to pay for expenses related to travel on my behalf for my upcoming trip expected to start on or around {date}. Individual bookings will be agreed upon between XPloration Travel and myself before my card is charged.

I further authorize XPloration Travel to securely retain my credit card information in order to pay for future travel on my behalf. 

I further authorize XPloration travel to charge the following fee for my planned upcoming trip (please select only one):

• Travel documents, including passports, visas, and health/vaccination certificates required are your responsibility. Valid passports are absolutely required for all international destinations and the expiration date should be at least 6 months following the return date of your trip. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met. See this State.gov link for passport support. When travelling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry at least two forms of acceptable identification in order to board a flight. (See this link.)
  
  Examples: DHS designated enhanced driver’s license, USA Passport, a foreign government passport. The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on airline ticket(s) and booking records.
  
  Additionally, a visa and vaccinations may be required. Please note that even when a visa is issued, a traveler may be denied entry since each country’s local immigration officials make the final entry decision. Several factors including past criminal record may contribute to the decision of the local immigration official(s). Should a visa not be issued, XPloration Travel is not responsible for lost payments made toward the contemplated trip.
  
  
• If traveling to or through Canada, travelers with a Driving While Intoxicated (DWI) or other conviction record should always check whether current rules exclude admission. XPloration Travel feels it is an invasion of privacy to make such an inquiry of you. The final decision of entry rests with the immigration or border services officer. For more information see Canada's government site and the Canadian Immigration facts.
  
  
• Visit the USA State Department Web site www.travel.state.gov on a regular basis for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health/vaccination certificates), health hazards, and other restrictions regarding travel to your domestic and/or international destination(s), and re-entry into the United States. Required or advised inoculations you decide to obtain upon the advice of your personal physician may need to be administered in a series of doses months ahead of your planned departure and such time element should be taken into account by you when making deposits and/or nonrefundable final payments. Visit the websites of the USA Centers for Disease Control and the International Society of Travel Medicine.

• Availability and price quotes are applicable to the date and time at which they are requested and cannot be guaranteed until payment is made.
  
  
• Quotes in a foreign currency fluctuate with exchange rates and international payments may carry a foreign transaction fee.
  
  
• XPloration Travel will make every effort to honor the price as originally quoted, however, under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components.
  
  
• Flight confirmation is subject to availability and prices are subject to change after the date of deposit, including price increases in the fee for a seat assignment, fee for baggage, applicable fuel surcharges, or an increase in a government imposed fee or tax.
  
  
• Passport copies are required to confirm international air reservations.
  
  
• Correct legal names that match identification to be used for travel must be provided by the client to XPloration Travel. Name changes are not permitted on airline tickets. Clients are responsible for providing accurate information on Client Traveler Profile form. XPloration Travel is not responsible for costs incurred by incorrect information provided for travel planning including reservations and airline tickets.
  
  
• Once purchased, US air transaction prices will not increase, except for potential charges resulting from government imposed taxes or fees. I consent to pay for such charges and authorize XPloration Travel to charge my credit card for such additional amounts.
  
  
• Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets.
  
  
• If for any reason my credit card charges are later declined, reversed, or XPloration Travel is unable to receive payment for the travel plans and services, I acknowledge that this is a binding contract between myself and XPloration Travel shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection.
  
  
• Overnight shipping fees for documents shipped to client from XPloration Travel may be billed to client.
  
  
• XPloration Travel offers retail travel services to customers, which are provided by separate and independent vendors of travel services. XPloration Travel does not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that XPloration Travel acts only as agent for the client in acquiring transportation, hotel accommodations, sightseeing and other privileges, or services for the clients’ benefit, and on the express condition that XPloration Travel shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.

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I have read and agree to XPloration Travel's Terms & Conditions and understand and accept the Client Responsibilities on behalf of myself and for all travelers included in my party.