World Bear Weekend Vendor Application

World Bear Weekend is excited that you have expressed interest in vending at our 4th annual event in September 2022 in Orlando, FL. As our attendance continues to grow, so do our requests for Vendor Booths. Applications will be reviewed by our producers and vendors will be selected based on product categories that fit the needs of our event. It is our goal not to "over-saturate" our market with too many vendors selling like items.

Please complete the form below. Once your application has been approved, you will be contacted to make payment arrangements to secure your booth space, and provide registration details for you and your helper(s), if applicable.

Company Name *

Attendee's Name *

First Name Last Name

Address *

Street Address

Street Address Line 2

City State

Zip Code

Cell Phone Number *

Please enter a valid phone number.

Email Address *

example@example.com

Website (if you have one)

What items do you sell? *

Vendor T-Shirt Size *

Vendor Pricing:

$250 per 10'x10' space (until December 31, 2021)
$300 per 10'x10' space (after December 31, 2021)

Vendors may request a max of (3) 10'x10' spaces.

What's Included in My Vendor Application Fee?

One Standard Admission Event Pass per 10'x10' Booth Space (Included)
One Standard Admission Event Pass per 10'x10' Booth (at Half Price)
One 6′ skirted standard table per 10'x10' Booth Space Purchased
Additional tables can be purchased for $100 each
Two Chairs per 10'x10' Booth Space Purchased
Lunch Delivered per registered guest attendee on Friday & Saturday
Electric Outlets at Provided at/near each booth
Complimentary WiFi

How many 10'x10' spaces would your company need? (NOTE: requesting multiple booths does not GUARANTEE multiple booths, but we will do our best to fulfill your request) *

(1) 10'x10' Space (2) 10'x10' Spaces (3) 10'x10' Spaces

Depending on the number of spaces chosen above, how many additional "Helper" passes do you wish to purchase at Half Price?

(1) Pass (2) Passes (3) Passes

Each 10'x10' space purchased comes with (1) skirted 6' table. Additional tables may be purchased for $100. If you need additional tables, please select how many below: *

No additional tables needed (1) additional table (2) additional tables (3) additional tables

This next section is for Registration Info for your helpers if additional half-price passes are needed (as selected above). If you did not need additional passes, you may skip this section.

Helper Pass #1's Name

First Name Last Name

Address

Street Address

Street Address Line 2

City State

Zip Code

Phone Number

Please enter a valid phone number.

Email

example@example.com

Helper #1's T-Shirt Size

Helper Pass #2's Name

First Name Last Name

Address

Street Address

Street Address Line 2

City State

Zip Code

Phone Number

Please enter a valid phone number.

Email

example@example.com

Helper #2's T-Shirt Size

Helper Pass #3's Name

First Name Last Name

Address

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code

Phone Number

Please enter a valid phone number.

Email

example@example.com

Helper #3's T-Shirt Size

Terms & Conditions

Applications for Space and Rental Fees. Exhibitors will not be permitted to set up exhibits until full payment and this signed agreement have been received by World Bear Weekend. Booth space may not be sublet or shared by any other party than is registered by the original vendor application submitted to World Bear Weekend for the booth(s) space(s). The rental space includes a 6' skirted banquet table, and two chairs. General overhead lighting and independent overall security. Rental fee for approximately 100 square feet of space and the above is $250, ($300 after December 31, 2021.)
Refund for Cancellation of Space. No refunds on booth payments will be given after July 31, 2022, but your payment may, at the discretion of the producers, be rolled forward as a deposit on a booth for next year's event. World Bear Weekend may use any paid-for but unoccupied / vacant booth space on Thursday, September 22, 2022 as they desire.
Assignment of Space. World Bear Weekend reserves the right to relocate space as may be necessary for the benefit of all concerned, as well as changes to the floorplans by the Fire Marshal as necessary for fire safety concerns.
Services. All service customarily required by exhibitors are available at current rates: decorating, electrical, sign painting, photographer, florist, and telephone service. Please contact the vending market coordinator for information on these services
Vendor Set-up & Market Hours. The vendor market will be located in the Palms Conference Center at Doubletree by Hilton Orlando at SeaWorld. The exhibit areas will be open to the general public during the following hours:
1. 01:00pm-06:00pm Thursday, September 22nd
2. 09:00am-06:00pm Friday, September 23rd
3. 10:30pm-12:00am Friday, September 23rd (late-night)
4. 09:00am-06:00pm Saturday, September 24th
5. 09:00am-12:00pm Sunday, September 25th
Installation and Dismantling of Exhibits .Vendors are expected to be in their booths ready to sell during posted timeframes. Vendors who show up late, break down early, or miss shifts in the hall without specifically making arrangements with the vendor coordinator may not be invited back. The exhibit areas will be available to exhibitors at times to be determined as we get closer to the event date. Finalized times will be sent to approved vendors via your contact email. There will be no exhibitor move in other than the designated hours. On all vending dates, the exhibit areas will open to exhibitors only, one hour prior to the official opening hour and will remain open to exhibitors only one hour after the official closing hour for additional set-up and restocking time. All merchandise and display material must be removed from the exhibit areas by 6pm Sunday, September 25th, 2022 unless previous arrangements have been made and approved by the Vendor Coordinator. Exhibit material remaining after that time will be removed at the expense of the exhibitor.
Identification Wristbands. The identification wristbands issued by World Bear Weekend must be on all exhibit personnel at all times while on the exhibit floors. Be able to show your wristband upon request.
Liability and Theft. The exhibitor agrees to hold World Bear Weekend harmless from any and all claims, judgments and expenses of litigation arising out of any property loss or damage, personal injury, or death caused by or arising out of the use of the leased space. World Bear Weekend will take all reasonable precautions against damage or loss by fire, water, storm, theft, strikes and other emergencies or causes over which World Bear Weekend have no control, but do not guarantee or insure the exhibitor against loss by reason thereof.
Delivery of Exhibit Material. If you plan on shipping your materials, you must coordinate this in advance with the Vendor Coordinator.
Care of Building. Acceptance of exhibit space makes it obligatory on the part of the exhibitor and any employee or representative of the exhibitor that they shall not deface, injure or mar the exhibit areas. Nothing shall be pasted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Any damage done shall be made good by the exhibitor to World Bear Weekend or the owners of the building as their interest may appear.
Insurance. Exhibitors desiring to insure themselves against property loss, damage, or liability for personal injury, must do so at their own expense.
THESE RULES AND REGULATIONS ARE TO BE CONSTRUED AS PART OF ALL SPACE CONTRACTS. WORLD BEAR WEEKEND RESERVES THE RIGHT TO INTERPRET THEM AS WELL AS MAKE FINAL DECISIONS ON ALL POINTS THIS AGREEMENT DOES NOT COVER.

Please sign below acknowledging the Terms & Conditions above. *

Clear

Thank you for your interest in vending at World Bear Weekend! The producers are excited to see each of you. Your applications will be reviewed promptly. Applicants that are chosen will be contacted to secure payment for your vendor space and registration.