Special Event Application (non-downtown locations)

SPECIAL EVENT APPLICATION

Welcome to the City of Mt. Pleasant’s special event application. This application is specific for events starting or being held in areas other than downtown, such as parks and neighborhoods.

Should you have questions pertaining to the special event application process please contact:

Phil Biscorner, Director of Parks and Public Spaces
989-779-5328
pbiscorner@mt-pleasant.org

Once your application has been submitted you'll recieve an email to confirm your application has been recieved. Once the application has been reviewed by the special event team, you will be sent a letter via email letting your know if your application has been approved or denied. This process typically takes 7-10 days.

Sincerely,

The City of Mt. Pleasant Special Event Team

Please note fields marked with "*" are required for submission.

EVENT AND APPLICANT INFORMATION

Type of Event (choose all that apply)*

Official Name/Title of Event Proposed?*

Organization Applying for Special Event*

Is your organization non-profit?*

Yes - please note non-profit tax ID # will be provided below.No

Non-Profit Tax ID #*

If not applicable, please type "n/a."

Name of Main Contact Organizing Event*

Email for Event Main Contact*

Phone Number for Event Main Contact*

Area CodePhone Number

Cell Phone Number for Main Contact

Area CodePhone Number

Organization Address*

Street Address

Apt/Suite #

CityState

Postal / Zip CodeCountry

Organization Phone Number

Area CodePhone Number

Organization Email *

example@example.com (use N/A if not applicable)

Organization Website Address

(use N/A if not applicable)

DAY OF EVENT CONTACT

The person designated will be the point of contact City staff on the day of the event in case it is necessary.

Name*

First NameLast Name

Email*

example@example.com

Cell Number*

Area CodePhone Number

Affiliation with Event Organizer?*

Ex. staff, volunteer, ect.

EVENT DATES AND TIMES

Please note for muilti-day events or tournaments details on daily start and end times must be included in the event description below.

Event Start Day and Time*

DateHourMinutesAM/PM Option

Event End Day and Time*

DateHourMinutesAM/PM Option

EVENT DESCRIPTION

Please note for muilti-day events or tournaments details on daily start and end times must be included in the event description below. Additional information to include are: set-up/take-down days and times, how trash and recycing from the event will be removed.

Describe your event.*

Please be as detailed as possible.

EVENT LOCATION(S)

Please note that holding an event in a City park requires a facility rental as well as a special event application.

A list of facilities and fees can be located at: http://www.mt-pleasant.org/docs/dept/parks/Rental.Information/12.22.20.brochure.pdf

A copy of the park facility application can be found at: http://www.mt-pleasant.org/docs/dept/parks/Rental.Information/12.22.20.application.pdf

Location of Event?*

Ex. Island Park, Yost Park, Chipp-a-Watters Park, neighborhood, ect. Please note that holding an event in a City park requires a facility rental, see details below.

Will a City park shelter, sport court and/or field be requested as part of this application?*

Yes - If yes, please be indicate which park(s) and specific facilities are being requested below.No

What park(s) and specific facilities are being requested?*

Ex. Island Park sand volleyball court, Chipp-a-Waters shelter, Pickens fields. Please note that holding an event in a City park requires a facility rental as well. If not applicable use "N/A" in field.

Please upload the park facilities application if applicable.

Browse Files

Park facility application can be found at: http://www.mt-pleasant.org/docs/dept/parks/Rental.Information/12.22.20.application.pdf

EVENT SITE AND/OR ROUTE MAP (example below)

The site map is a visual representation of all the operational event elements that you describe throughout the special event application. To properly assess the event, the site map should include following elements:

North, indicated by a directional arrow symbol;
Name of the area (neighborhood, park, etc.) you intend to use including surrounding streets with one-way streets indicated;
The overall event area, highlight all streets requested to be closed.
The location and dimensions of all physical equipment being placed, including, but not limited to, any stage(s), vendors, booths, sponsors, tents, signs, barricades, portable toilets, vehicles, shelters, and shelter numbers, fireworks shoot site, etc.
Location of temporary alcohol sales where both sales and consumption occur, plus dimensions and type of fencing to be used.
Indicate address such items as emergency vehicle ingress and egress, fire protection, emergency medical services, public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles) vendor and food concession distribution, and the need for the presence of law enforcement, and fire and emergency medical services at the event.
Include electrical plans for vendors and stages, specifying how much each site requires, in terms of amps and volts.
Any other details you think are helpful in the physical description of your event.

A tool to assist you in creating your site map, the Isabella County Map Viewer, is available online at: http://www.fetchgis.com/isabellaweb/rma/IsabellaMapViewer.html#

This mapping system can show you topographic features, park grounds, street layout, and more, and can be saved as Adobe PDF files.

Please Upload Map of Event Location and/or Route *

Browse Files

See example below. This map should include street closures, vendor locations, restroom facilities, stage and entertainment facilities and any other significant details.

ESTIMATE OF ATTENDANCE

Estimated Attendance and Basis for Estimate:*

Ex. 200 people based on previous years event.

EMERGENCY RISK MANAGEMENT PLAN

Special events often involve activities outside the scope of an organization’s normal operations. It is important that these unique risks be considered and addressed. Whether an annual parade, a 5K, or carnival, there are steps that can be taken to ensure the success of the event and safety for all involved, the plan should take into consideration, but should not be limited to:

Crowd management, electrical & gas safety, responsible alcohol service, adverse weather conditions, security, slip/trip/fall/burn hazards, fire hazards, water hazards, venue specific hazards, evacuation plans, staff/volunteer applications and training records, event site and utility maps, copies or permits, licenses, and certifications, emergency evacuation plans, contractor agreements, safe work procedures, certificates of insurance, and maintenance and repair records.

Where the fire code official determines that an indoor or outdoor gathering of persons has adverse impact on public safety through diminished access to buildings, structures, fire hydrants and fire apparatus access roads or where such gatherings adversely affect public safety services of any kind, the fire code official shall have the authority to order the development of, or prescribe a plan for, the provision on an approved level of public safety.

The public safety plan, where required should address such items as emergency vehicle ingress and egress, fire protection, emergency medical services, public assembly areas and the directing of both attendees and vehicles (including the parking of vehicles) vendor and
food concession distribution, and the need for the presence of law enforcement, and fire and emergency medical services at the event.

Describe how risks will be addressed during the proposed event.*

Please be as detailed as possible.

STREET / PARKING LOT / ROAD CLOSURES

The event organizer will be responsible for complying with all traffic control and safety procedures required by the City during the event and additional requirements may be made by the City during the event as may be necessary for the safety of the public.

The closing or limiting access of public streets for special events falls to the authority of the Mt. Pleasant Public Safety Department. Factors considered in requests for closures include access to business and residential areas, disruption to traffic flow and the impact to vehicular and pedestrian traffic and parking, and confusion for visitors and patrons to the area. Additional approvals by Michigan Department of Transportation may be necessary if road closures include parts of Mission, Pickard or High streets.

Will this event require street or parking lot closures?*

Yes - If yes, please explain below which streets and/or parking lots you are requesting be closed.No

Please describe which streets and/or parking lots you wish to use.*

If not applicable, please type "n/a."

ALCOHOLIC BEVERAGES

Alcoholic beverages cannot be sold, distributed or consumed on City property, including park facilities unless appropriate zoning and licensing is followed.
A liquor license is required via Michigan Liquor Control Commission (MLCC)for all events involving the sale and/or tasting of alcoholic beverages.

Mt. Pleasant City Code states:

No alcoholic liquors shall be consumed on any public highway, street, alley, public place, or place of amusement or recreation open to the public not licensed by the state to sell alcoholic liquors. (132.01)
No person shall transport or possess any alcoholic liquor in a container which is open, uncapped, or upon which the seal is broken, on the public streets, sidewalks, or rights-of-ways of the city. (132.01)
It shall be unlawful for any person to consume alcoholic liquor on the public highways, street and alleys, vehicle parking lots, or any public place within the city where the consumption of alcoholic liquor is prohibited by the laws of the state. (132.01)
City park ordinance expressly prohibits a person from being under the influence of intoxicating beverages or controlled substances in all parks. (97.19)
Possession or consumption of alcohol is prohibited in Mill Pond Park. (97.19)

Does this event involve the sale or use of alcoholic beverages?*

Yes - please see aditional licensing requirements below and be sure to explain in your event description above. Ex. craft beer tasting or beverage tent.No

Please note that alcohol is permitted through the State of Michigan office of Licensing and Regulatory Affairs. Visit them online at: https://www.michigan.gov/lara/0,4601,7-154-89334_10570---,00.html

Please upload liquor license application if applicable.

Browse Files

FOOD VENDORS

Vendors selling any food items and persons wishing to give away food are required to comply with the established Central Michigan District Health Department and have all the appropriate city licenses and insurance.

Please note that food vendors are required to have:

license from the Central Michigan Health Department. Visit www.cmdhd.org for more information;
mobile food service providers and transient merchants are required to be licensed. Information, forms, and fee schedules for these licenses are available by contacting the City Clerk's office at (989) 779-5361 or stopping in at City Hall at 320 W. Broadway

Does this event involve the sale of any food?*

Yes - please see aditional licensing requirements above.No

Please upload mobile food, transient merchant and/or food license if applicable.

Browse Files

SALES

Does this event involve the sale of anything besides food?*

Yes - please be sure to explain in your event description above. Ex. craft or art items.No

MUSIC

Events can create noise levels much higher than normal. It is important to monitor the level of noise produced by the event to minimize disruption to local residents and businesses. Noise issues are typically the majority of complaints to police from the surrounding community regarding events.

If an event will be having a band or amplified music, the applicant will ensure compliance with all noise ordinances established by the City of Mt. Pleasant. Amplified sound is defined as any sound projected or transmitted by artificial means, including, but not limited to, loud speakers, amplifiers, beat box, compact disc or digital media device, or similar devices.

Mt. Pleasant City Code 96.03 states: It shall be unlawful for any person to make, continue, or cause to be made or continued any excessive, unnecessary or unusually loud noise or any noise which annoys, disturbs, injures or endangers the comfort, repose, health, peace or safety of others, within the limits of the city.

Will there be musical entertainment?*

Yes - If yes, please be sure to explain in your event description above. Ex. live music or DJ, number of stages, will music be amplified or acoustic.No

TENTS AND CANOPIES

Will there be any tents and/or canopies be used?*

Yes - If yes, please be sure to explain in your event description above and included on map. Ex. size and placement of tents. Please note tents larger that 10' x 10' are required to have a seperate tent permit. A link to the tent permit can be found below.No

Please upload the tent permit if applicable.

Browse Files

Tent permits can be found at: http://www.mt-pleasant.org/docs/dept/buildingsafety/Applications/7.8.20.Zoning.Approval.Permit.pdf

ELECTRICAL SERVICE

The existing electrical service at a park or in the city right-of-way may be inadequate for certain special events. It is the responsibility of the applicant to ensure that there is adequate electrical capacity to hold the event and to obtain additional electrical supply if needed. Any damage to existing electrical services due to overload will be the responsibility of the applicant.

For any event requiring the modification of an existing electrical source or utility service, applicant agrees to utilize a licensed contractor and secure the appropriate permit(s) in compliance with current code. Application for the electrical permit shall be obtained 30 days prior to the event and a copy provided to City. Inspections shall be requested by the electrical contractor prior to the opening of the event or use of the electrical service.

Is electrical service needed for this event?*

Yes - If yes, please note that the electrical systems are limited. Please follow-up with Phil Biscorner (contact at top of page) for specific requirements.No

GENERATORS

Will generators be used at this event?*

Yes - If yes, please note generators and other internal combustion power sources shall not be located inside or within twenty (20) feet of any tent, membrane structure or canopy and shall be isolated from contact with the public by fencing, enclosure or other approved means (IFC 3104.19)No

TRASH AND RECYCLING

Special events are responsible for the removal of trash and recycling created from their respective event(s). How will this be addressed?*

Ex. Trash will be removed from the site by volunteers at the end of the event.

SPECIAL EVENT INSURANCE CERTIFICATE (example below)

Please upload a copy of your special event insurance certificate if you are able to do so. Please note that an insurance certificate must be provided 30 days prior to the event. The level of liability insurance is detailed below. The certificate must list the City of Mt. Peasant as additionally insured. Additionally, the City reserves the right to require higher level of insurance based on the risk factors and past experience.

a. Low Hazard: A minimum of $500,000 per occurrence and aggregate limit of liability for personal injury, bodily injury, and property damage. Not required for private party shelter reservation in the City Park.

b. Medium Hazard: General Liability with broad form general liability endorsement or equivalent. Limits of liability shall not be less than $1,000,000 per occurrence and aggregate combined single limit for personal injury, bodily injury, and property damage.

c. High Hazard: General Liability with broad form general liability endorsement or equivalent. Limits of liability shall not be less than $3,000,000 per occurrence and aggregate combined single limit for personal injury, bodily injury, and property damage.

d. Special Hazard: General Liability with broad form general liability endorsement or equivalent. Limits of liability shall not be less than $3,000,000 per occurrence and aggregate combined single limit for personal injury, bodily injury, and property damage. Following review, the Risk Manager for the City may require higher insurance limits.

e. Liquor Liability: A minimum of $1,000,000 per occurrence aggregate limit of liability.

Upload Insurance Certificate Here

Browse Files

SIGNING AND SUBMITTING YOUR APPLICATION

Thank you for taking the time to complete the City of Mt. Pleasant Special Event Application.

Your application will be reviewed by the special event team and you will recieve a follow-up email in 7-10 days. Please be sure to sign and print a copy of your application before submitting it.

Signature*

Use your cursor to sign your name.

If you're sure your application is filled out correctly, click on the "Submit Application" button below.