This Reimbursement Request form is required when the requester does NOT have a MICA Workday account (i.e. is not and never has been employed by MICA). If you are a student employee, you should use this form instead.

Student organizations who wish to be reimbursed for purchases must adhere to the policies and procedures outlined below. These are specific to student organizations. Please note that reimbursement requests submitted for other departments may have different requirements.

Reimbursement Policies

1. Reimbursements should be used as a last resort for student organizations whenever possible. With proper planning, student organizations can typically utilize other resources (petty cash, MICA credit card, etc.) to avoid spending out-of-pocket. Review the Student Organization Handbook for more information.
2. The following items are NOT reimbursable under any circumstances:
   • Gift cards
   • Gas (can request a mileage reimbursement instead)
   • Branded clothing/apparel for organization members
3. All reimbursements require documentation of purchase in the form of an itemized receipt, with the exception of mileage reimbursements (which require documentation in the form of Google Map directions showing the start and end location, along with the total miles). The following are REQUIRED of all receipts:
   • Receipts must be legible
   • Receipts must be itemized (i.e. show each item/quantity purchased, price per item, and total)
   • Receipts must include the date of purchase
   • Receipts must show proof of purchase
4. Student organizations must submit the appropriate Student Organization Reimbursement Request form, which is dependent upon whether or not the requester has a MICA Workday account (i.e. is or has been employed by MICA).
5. In addition to the policies noted above, student organizations must adhere to MICA's Business and Travel Expense Policy.