Baby Expo 2021 Booking Contract

NZ Baby Expo's 2021 Booking Contract
Have you ever exhibited at any of our Baby Expo's before? *

Yes No
Expo's to book in for (select one or multiple expos - one form for all) *

Auckland Baby Expo (15 & 16 May 2021) Wellington Baby Expo (29 & 30 May 2021) Christchurch Baby Expo (12 & 13 June 2021) Waikato Baby Expo (26 & 27 June 2021)
Legal Company Name *
Exhibitor Company Name/Brands to Publish (EXACTLY how the public will see it)
Used for your Website listing, Show Guide etc. The Name/Brands the public will recognise you by.
Contact Person *
Mobile Number *
I have authority on behalf of the company to enter into a booking contract with NZ Baby Expos *

Yes No
Main Contact Email *
Alternative Expo Contact Email (if you have other staff who need to receive updates as well as you)
(Optional)
Accounts Email (if different to your main contact email)
(Optional)
Full POSTAL Address, including City (Not Physical address). This is for Free Tickets to be sent in the mail *

Street Address

Street Address Line 2

Suburb City

Post Code
Did you exhibit with us at a Baby Expo in 2020? (Auckland, Waikato, Wellington or Christchurch) *

No Yes, I'd like you to replicate my online listing from 2020 Yes, but I'd like to re-submit details for my online listing
Note - you can contact us anytime to request changes to your listing on our website
Please fill this section out how you want the public to see your listing on our website. We copy your information from here to the online listing (this is used for all Baby Expos you exhibit at, so please make it generic not expo specific).

With the blurb, it is to tell the public about you, your products and services etc... so they know who you are and what you do.
Exhibitor Listing - Blurb to appear on your PUBLIC WEBSITE LISTING - What you want the public to read about you... this is copied to all expo listings, so better to be generic not expo specific. (max 80 words) *

This information is cut and paste onto the website - so needs to be grammatically correct 0/85
Website URL to Appear on PUBLIC WEBSITE LISTING *
Phone Number to Appear on PUBLIC WEBSITE LISTING
Company Logo - ideal size is a square, 400px wide x 400px high (logos are cropped to this Square shape) *

Cancel of
Facebook Page (copy and paste the full web link please) *
Instagram Page (copy and paste the full web link please) *
Do you have a second brand or company that you need us add to your PUBLIC WEBSITE LISTING?

Yes No
Second Exhibitor Listing Name to Publish *
Second Exhibitor Listing: - Blurb to appear on your PUBLIC WEBSITE LISTING - What you want the public to read about you... this is copied to all expo listings, so better to be generic not expo specific. (max 80 words) *

This information is cut and paste onto the website - so needs to be grammatically correct 0/85
Website URL to Appear on PUBLIC WEBSITE LISTING *
Phone Number to Appear on PUBLIC WEBSITE LISTING
Company Logo - ideal size is a square, 400px wide x 400px high (logos are cropped to this Square shape) *

Cancel of
Facebook Page (copy and paste the full web link please) *
Instagram Page (copy and paste the full web link please) *
Auckland Baby Expo
(15 & 16 May 2021)
Stand preference
AUCK preferred Stand Size *
AUCK Stand - First Choice *
AUCK Stand - Second Choice
Is your requested stand choice a corner site? *

No Yes - New Exhibitor (we are aware there may be an extra $100 fee) Yes - But we are a Returning Exhibitor so the $100 fee is waived
Stand Cost Quoted (all ex GST) *
Other Stand Cost Quoted (all ex GST) *
Wellington Baby Expo
(29 & 30 May 2021)
Stand preference
WGTN preferred Stand Size *
WGTN Stand - First Choice *
WGTN Stand - Second Choice
Is your requested stand choice a corner site? *

No Yes - New Exhibitor (we are aware there may be an extra $100 fee) Yes - But we are a Returning Exhibitor so the $100 fee is waived
Stand Cost Quoted (all ex GST) *
Other Stand Cost Quoted (all ex GST) *
Christchurch Baby Expo
(12 & 13 June 2021)
Stand preference
CHCH preferred Stand Size *
CHCH Stand - First Choice *
CHCH Stand - Second Choice
Is your requested stand choice a corner site? *

No Yes - New Exhibitor (we are aware there may be an extra $100 fee) Yes - But we are a Returning Exhibitor so the $100 fee is waived
Stand Cost Quoted (all ex GST) *
Other Stand Cost Quoted (all ex GST) *
Waikato Baby Expo
(26 & 27 June 2021)
Stand preference
WAIK preferred Stand Size *
WAIK Stand - First Choice *
WAIK Stand - Second Choice
Is your requested stand choice a corner site? *

No Yes - New Exhibitor (we are aware there may be an extra $100 fee) Yes - But we are a Returning Exhibitor so the $100 fee is waived
Stand Cost Quoted (all ex GST) *
Other Stand Cost Quoted (all ex GST) *
Any special invoicing notes or instructions
Extras, Utilities and Add ons are available for order through the Exhibitor Portal (six weeks prior to the Expo)

Items added to your stand/exhibition up to and during the show will be invoiced separately post expo.

These are available for sub hire through us:
- Power
- Spot Lights
- Printing & Branding
- Tables & Black Table Cloths
- EFTPOS
- Changing Rooms

We will also have information on other contractors and services for you.
Exhibitor Products, Services and Brands

Unfortunately we cannot guarantee that you will be able to exhibit all the items you have done in the past or may want to.
Due to the growing industry that we are in, we need to regularly review this aspect across all of the Baby Expos (this will not necessarily work on first in first served basis either).

Please make sure you fill in the booking contract form correctly and adequately, do not presume that we are aware of all the products that you exhibit or have done so in the past.
Category - Select as many as required *

Advisory Services Antenatal & Pregnancy care Bath time Breastfeeding Buggies / Prams Car Seats / Capsules Carriers & Slings Childcare / Education Clothing – Baby Clothing – Maternity and Feeding Feeding, Formula & Bottles Food & Beverage Furniture Nappies & Changing Photography Skincare, Health and Wellbeing Sleep & Bedtime Teething & Soothing Toys, Books & Playtime Other
Please list ALL your products and brands that you would like to exhibit. Bookings will be accepted based on the products listed in the confirmed Exhibition Stand Booking Contract, with additional product requests possible on a case by case basis *
EXAMPLE: Bugaboo Strollers, Maxi Cosi Car Seats, Boon Range
We would be interested in running a seminar at the Baby Expo

Yes No
Brief overview of seminar topic / topics or any other information on a possible seminar *
A seminar topic form will be required prior to the expo to confirm your above expression of interest
Annual Expos we are interested in?

NZ Baby Expo's Go Green Expo - (Auckland or Christchurch or Wellington) Healthy Living Show (Auckland or Wellington)
Expo Terms and Conditions
I acknowledge that I have read the Terms and Conditions and agree to be bound by them (link above) *

Yes No
Payments + Invoicing:

On Booking Confirmation you will be issued with an invoice per expo for the stated stand cost.
Accounts are issued from our company – Arada Promotions Limited
Invoices will be due the 20th of the month prior to the expo or stated invoice date, no later (late payment penalties may apply) – an account reminder will also be sent closer to the expo.

Items added to your stand up to and during the show will be invoiced separately post event (due date 7 - 10 days after the expo on stated invoice date).

Please note you can make payments at any stage between now and invoice due date and we will reconcile this against your account.
We require the account to be settled in full by the due date, as per our terms and conditions.

A statement of your account and activity can be sent on request.

Credit Card payments are accepted – there is a 2.9% Fee
We understand the requirement to hold a Current Public Liability Insurance policy (covering the expo), and also agree to adhere to the expo & venue Health & Safety policies (including electrical tag & test).

Yes No
Sign Here - (please do this online with your mouse) *

Clear
Anything else we need to know?
PLEASE MAKE SURE WHEN YOU SUBMIT THE FORM (BY CLICKING THE BUTTON BELOW) THAT YOU SEE THE "THANK YOU" CONFIRMATION NOTE - THIS WILL CONFIRM YOUR BOOKING HAS BEEN SUBMITTED CORRECTLY
Should be Empty:

NZ Baby Expo's 2021 Booking Contract