Language
  • English (UK)
  • Snelstroom 2021

    • Hoofstroom: Premiers 03 October
    • Vrystroom: Premiers 03 October

     

    The Snelstroom programme will be filled with familiar and new faces. You will be able to watch live performances and see collaborations across the globe, with artists creating something new for all to enjoy. You will be able to attend courses and speak to people you never thought you would be able to previously. The programme is designed to make everything as accessible as possible, including ingenious low-tech platforms, new web-series and audience participation in the creation of new work. Create short films and be part of our film component or test your writing skills in play-readings. Snelstroom is made by everyone for everyone. This year we invite you to not only attend the festival, but take your rightful place as not just a participating but a co-creator of experiences as well. One festival, many stories and 2021 is no different.

     

    Deadline: 12 March 2021

  • HOOFSTROOM:

    General Information & Conditions:
  • VRYSTROOM:

    General Information & Conditions:
  • ABOUT 2021

    The Festival is scheduled to take place in October this year with all relevant Covid-19 protocols in place. We are committed working towards a festival that have both real-life performances and events with the addition of an online programme premiering during the same dates. We will continue to monitor the situation and if the current planned schedule may be jeopardised due to unforeseen consequences of the pandemic or other matter, communication will be sent out via email to all applicants, relevant news outlets, our website, and all our social media platforms.

     

    ENTRY

    If you wish to be considered to perform at the Vrystaat Arts Festival's Hoofstroom programme, this application form should be fully completed along with all required attachments on or before the closing date, Friday, 12 March 2021. Only applications submitted online will be considered. The Vrystaat Arts Festival accepts no responsibility for documents lost in the mail.


    NB: Should the festival be postponed due to Covid-19, please ensure you have a contingency plan in place to present the work at a potential later date or as part of our online festival.   

     

    ENTRY FEE

    A non-refundable administration fee of R200 (VAT included) will be charged. For electronic payments, use the following:

    Account name: Volksblad Kunstefees 
    Bank: Absa - cheque/current
    Branch: Brandwag
    Branch code: 632005
    Account number: 406 667 6437
    Reference: Title of production

    Attach proof of payment at the bottom of this section.

     

    BALANCE OF FESTIVAL PROGRAMME

    To compile a balanced programme, the screening committee of the Vrystaat Arts Festival considers various aspects such as affordability, originality, integration, target groups, a profile of artists, artistic merit, and supply, and demand.

     

    INVOLVEMENT IN VARIOUS PRODUCTIONS 

    To facilitate scheduling, please note that no member of any performance (musicians and technicians included) may be involved in more than three (3) productions.

     

    SCREENING

    All proposals received prior to the deadline will be evaluated by the Vrystaat Arts Festival screening committee. The screening committee is an annually rotated independent board of 7 members that are not influenced by any outside stakeholders. The program content will be determined by the screening committee and presented for approval to the management committee of the Vrystaat Arts Festival. The management committee reserves the right to fund selected productions, as well as invite artists for inclusion in the program. The decision of the management committee is final and no correspondence will be entered into.

     

    REMUNERATION AND FUNDING

    Please attach a full budget to this application form. If applicable, remuneration packages will be discussed (negotiated) individually (with approved productions). The Vrystaat Arts Festival will only fund the pre-production costs of selected productions.

    The National Arts Council and Lotto (National Lotteries Commission) regularly consider applications for funding. More information is available on www.nac.org.za and https://www.nlcsa.org.za 

      

    PERFORMANCE RIGHTS

    It is the responsibility of every production to finalize performance rights with DALRO, SAMRO and/or with the relevant applicable licensing and copyright organisation. (This should be considered as part of the production’s full budget.) The Vrystaat Arts Festival accepts no responsibility for the payment of any performance rights and will, if applicable, deduct the owed amount from the remuneration package.

     

    SCHEDULING

    Vrystaat Arts Festival's final scheduling will be done in conjunction with the festival’s technical committee and individual negotiations with approved productions. It is thus very important that available dates and technical requirements be provided correctly, as well as indicating the involvement of artists, musicians or technicians in other productions.

     

    COMPLIMENTARY TICKETS

    The Vrystaat Arts Festival reserves the right to draw a pre-approved limited number of complimentary tickets per production for the media, sponsors, and/or to be used at their own discretion.

     

    PUBLICITY AND MARKETING

    Each production is responsible for its own publicity and marketing, although the Vrystaat Arts Festival, in conjunction with Volksblad, will work to provide general coverage. Please note that not all productions are guaranteed the same amount of publicity.


    The effectiveness of a production’s exposure is influenced by the nature and extent of the publicity material provided to the Vrystaat Arts Festival, as well as the variety of platforms a production utilizes outside traditional marketing. Keep in mind that marketing is essential to sell tickets and every production should take this seriously.


    The Vrystaat Arts Festival will accept responsibility for the distribution of 20 posters per production on the campus of the University of the Free State. This will only be done IF the posters are sent within the given timeframe. At no time will the festival print any marketing material for any production.


    To display posters or any publicity material outside the campus is the responsibility of the artist/production house. The administration of the Vrystaat Arts Festival will assist in providing information and contact numbers in this regard upon request.


    NB: The Vrystaat Arts Festival will not be held responsible for erroneous information on dates, venues and times on posters.

     

    All productions and exhibitions are advertised on the Vrystaat Arts Festival’s website.

     

    SPONSORS

    The involvement of sponsors in productions/performances should be cleared with the Vrystaat Arts Festival to prevent conflicting interests between festival and production sponsors.

     

    DISCLAIMER

    In addition to and without prejudice to any other indemnity or obligation contained or contemplated in this application, the applicant shall be liable to the Vrystaat Arts Festival, and hereby indemnifies the Vrystaat Arts Festival, its directors, partners, officers, employees, representatives, and agents and holds them harmless and keeps them so indemnified and harmless in full against any claim (including but not limited to legal costs incurred in defending any third party claims or enforcing this indemnity) by any third party against the Vrystaat Arts Festival, attributable to or arising (whether directly or indirectly) from the applicant’s fault or negligence or default by the applicant in respect to any of its obligations in terms of this application  thereto or attributable to or arising from any act or omission on the part of any person appointed by the applicant.

     

    DEADLINES

    12 March 2021  - Closing date for handing in applications

    02 April 2021 - Results of screening announced

    20 April 2021 - Information for Programme should be submitted to the festival

     

    ADDRESS AND CONTACT NUMBERS

    POST:
    Vrystaat Arts Festival
    PO Box 267
    Bloemfontein
    9300

    COURIER:
    Vrystaat Arts Festival
    79 Nelson Mandela Drive
    Bloemfontein
    9300

    Fax:
    086 534 2936

     

    Festival Director
    Ricardo Peach
    Email: Ricardo.Peach@Media24.com  
    Tel (office hours): 051-404-7715
    Cell: 061-708-1985

     

    Festival Programme Manager & Coordinator
    Michael Garbett
    Email: Michael.Garbett@Media24.com  
    Tel (office hours): 051-404-7907
    Cell: 084-261-9221               

  • ABOUT 2021

    The Festival is scheduled to take place in October this year with all relevant Covid-19 protocols in place. We are committed working towards a festival that have both real-life performances and events with the addition of an online programme premiering during the same dates. We will continue to monitor the situation and if the current planned schedule may be jeopardised due to unforeseen consequences of the pandemic or other matter, communication will be sent out via email to all applicants, relevant news outlets, our website, and all our social media platforms.

     

    ENTRY

    If you wish to be considered to perform at the Vrystaat Arts Festival's Vrystroom programme, this application form should be fully completed along with all required attachments on or before the closing date, Friday, 12 March 2021. Only applications submitted online will be considered. The Vrystaat Arts Festival accepts no responsibility for documents lost in the mail.


    NB: Should the festival be postponed due to Covid-19, please ensure you have a contingency plan in place to present the work at a potential later date or as part of our online festival.   

     

    ENTRY FEE

    A non-refundable administration fee of R180 (VAT included) will be charged. For electronic payments, use the following:

    Account name: Volksblad Kunstefees 
    Bank: Absa - cheque/current
    Branch: Brandwag
    Branch code: 632005
    Account number: 406 667 6437
    Reference: Title of production

    Attach proof of payment at the bottom of this section.

     

    BALANCE OF FESTIVAL PROGRAMME

    To compile a balanced programme, the screening committee of the Vrystaat Arts Festival considers various aspects such as affordability, originality, integration, target groups, a profile of artists, artistic merit, and supply, and demand.

     

    INVOLVEMENT IN VARIOUS PRODUCTIONS 

    To facilitate scheduling, please note that no member of any performance (musicians and technicians included) may be involved in more than three (3) productions.

     

    SCREENING

    All proposals received prior to the deadline will be evaluated by the Vrystaat Arts Festival screening committee. The screening committee is an annually rotated independent board of 7 members that are not influenced by any outside stakeholders. The program content will be determined by the screening committee and presented for approval to the management committee of the Vrystaat Arts Festival. The management committee reserves the right to fund selected productions, as well as invite artists for inclusion in the program. The decision of the management committee is final and no correspondence will be entered into.

     

    REMUNERATION AND FUNDING

    Please attach a full budget to this application form. If applicable, remuneration packages will be discussed (negotiated) individually (with approved productions). The Vrystaat Arts Festival will only fund the pre-production costs of selected productions.

    The National Arts Council and Lotto (National Lotteries Commission) regularly consider applications for funding. More information is available on www.nac.org.za and https://www.nlcsa.org.za 

      

    PERFORMANCE RIGHTS

    It is the responsibility of every production to finalize performance rights with DALRO, SAMRO and/or with the relevant applicable licensing and copyright organisation. (This should be considered as part of the production’s full budget.) The Vrystaat Arts Festival accepts no responsibility for the payment of any performance rights and will, if applicable, deduct the owed amount from the remuneration package.

     

    SCHEDULING

    Vrystaat Arts Festival's final scheduling will be done in conjunction with the festival’s technical committee and individual negotiations with approved productions. It is thus very important that available dates and technical requirements be provided correctly, as well as indicating the involvement of artists, musicians or technicians in other productions.

     

    COMPLIMENTARY TICKETS

    The Vrystaat Arts Festival reserves the right to draw a pre-approved limited number of complimentary tickets per production for the media, sponsors, and/or to be used at their own discretion.

     

    PUBLICITY AND MARKETING

    Each production is responsible for its own publicity and marketing, although the Vrystaat Arts Festival, in conjunction with Volksblad, will work to provide general coverage. Please note that not all productions are guaranteed the same amount of publicity.


    The effectiveness of a production’s exposure is influenced by the nature and extent of the publicity material provided to the Vrystaat Arts Festival, as well as the variety of platforms a production utilizes outside traditional marketing. Keep in mind that marketing is essential to sell tickets and every production should take this seriously.


    The Vrystaat Arts Festival will accept responsibility for the distribution of 20 posters per production on the campus of the University of the Free State. This will only be done IF the posters are sent within the given timeframe. At no time will the festival print any marketing material for any production.


    To display posters or any publicity material outside the campus is the responsibility of the artist/production house. The administration of the Vrystaat Arts Festival will assist in providing information and contact numbers in this regard upon request.


    NB: The Vrystaat Arts Festival will not be held responsible for erroneous information on dates, venues and times on posters.

     

    All productions and exhibitions are advertised on the Vrystaat Arts Festival’s website.

     

    SPONSORS

    The involvement of sponsors in productions/performances should be cleared with the Vrystaat Arts Festival to prevent conflicting interests between festival and production sponsors.

     

    DISCLAIMER

    In addition to and without prejudice to any other indemnity or obligation contained or contemplated in this application, the applicant shall be liable to the Vrystaat Arts Festival, and hereby indemnifies the Vrystaat Arts Festival, its directors, partners, officers, employees, representatives, and agents and holds them harmless and keeps them so indemnified and harmless in full against any claim (including but not limited to legal costs incurred in defending any third party claims or enforcing this indemnity) by any third party against the Vrystaat Arts Festival, attributable to or arising (whether directly or indirectly) from the applicant’s fault or negligence or default by the applicant in respect to any of its obligations in terms of this application  thereto or attributable to or arising from any act or omission on the part of any person appointed by the applicant.

     

    DEADLINES

    12 March 2021  - Closing date for handing in applications

    02 April 2021 - Results of screening announced

    20 April 2021 - Information for Programme should be submitted to the festival

     

    ADDRESS AND CONTACT NUMBERS

    POST:
    Vrystaat Arts Festival
    PO Box 267
    Bloemfontein
    9300

    COURIER:
    Vrystaat Arts Festival
    79 Nelson Mandela Drive
    Bloemfontein
    9300

    Fax:
    086 534 2936

     

    Festival Director
    Ricardo Peach
    Email: Ricardo.Peach@Media24.com  
    Tel (office hours): 051-404-7715
    Cell: 061-708-1985

     

    Festival Programme Manager & Coordinator
    Michael Garbett
    Email: Michael.Garbett@Media24.com  
    Tel (office hours): 051-404-7907
    Cell: 084-261-9221               

  • Browse Files
    Cancel of
  • SECTION A: CONTACT DETAILS:

  •  -  -
    Pick a Date
  • 0/250
  •  -
  •  -
  •  -

  • SECTION B: THE PRODUCTION (1/2):

  • 0/250
  • 3. DURATION OF THE PERFORMANCE:

  • 7. ACCESSIBILITY OF THE PRODUCTIONS FOR DISABLED PEOPLE.

    Is the production suitable for:

  • 8. LANGUAGE PARTICULARS:

  • SECTION B: THE PRODUCTION (2/2):

  • 1. PLEASE PROVIDE US WITH REFERENCE MATERIAL:

  • Browse
    Cancel of
  • Browse
    Cancel of
  • Browse Files
    Cancel of
  • 0/250
  • 2. PRODUCTION DETAILS:

  • Browse
    Cancel of
  • Browse
    Cancel of
  • Please supply complete information regarding previous performance runs:

  •  -  -
    Pick a Date
  •  -  -
    Pick a Date
  •  -  -
    Pick a Date
  •  -  -
    Pick a Date
  • 3. ARTS & SUSTAINABILITY INITIATIVES:

  • 0/250
  • SECTION C: PROGRAMME & ORGANISATION

  • 1. PROVIDE THE NUMBER OF PEOPLE IN YOUR COMPANY:

  • 2. HOW MANY ESTABLISHED & UPCOMING ARTISTS ARE IN YOUR COMPANY?

  • 3. NAMES & CAPACITY

    Please provide the names of everyone involved in your production and in which capacity they are involved. This includes technicians and support personnel. Please indicate if any are involved in other productions.





















  • SECTION D: TECHNICAL REQUIREMENTS

  •  -
  •  -
  •  -
  • 2. TECHNICAL DETAILS:

    Please provide a detailed technical description of the project:

  • 0/250
  • Browse Files
    Cancel of
  • SECTION E: FINANCIAL ARRANGEMENTS

  • 1. BUDGET INFORMATION

    1.1 Please attach a full budget to the application form. Provide for all possible expenses, as well as travel, accommodation and set transport costs. Also, keep in mind the possible DALRO/ SAMRO rights. (See page 1 – Performance rights.) Indicate clearly which packet the production application prefers. Provide as much detail in your budget as possible. Compile your budget to provide for the following departments: pre-production, rehearsal, run of production at Vrystaat Arts Festival, administration, marketing, travel, accommodation and meals. Submitting a budget only serves to determine affordability on behalf of the applicant. The festival cannot support production and presentation costs for productions. It is the responsibility of each production to source their own financial support to realize the work.

     

    Download a sample budget here:

     

    1.2 Payment regarding door productions: Door income is divided 70% (production) / 30% (artist) after deduction of 15% VAT and 7% commission on ticket sales.

    1.3 Average ticket price at the 2020 Hoofstroom was R120.

  • 1. BUDGET INFORMATION

    1.1 Please attach a full budget to the application form. Provide for all possible expenses, as well as travel, accommodation and set transport costs. Also, keep in mind the possible DALRO/ SAMRO rights. (See page 1 – Performance rights.) Indicate clearly which packet the production application prefers. Provide as much detail in your budget as possible. Compile your budget to provide for the following departments: pre-production, rehearsal, run of production at Vrystaat Arts Festival, administration, marketing, travel, accommodation and meals. Submitting a budget only serves to determine affordability on behalf of the applicant. The festival cannot support production and presentation costs for productions. It is the responsibility of each production to source their own financial support to realize the work.

     

    Download a sample budget here:

     

    1.2 Payment regarding door productions: Door income is divided 70% (production) / 30% (artist) after deduction of 15% VAT and 7% commission on ticket sales.

    1.3 Average ticket price at the 2020 Vrystroom was R80.

  •  

    2. PAYMENT ARRANGEMENTS

    2.1 Direct payments will be made into the indicated bank account within twenty (20) working days after the end of the festival.

    2.2 Vrystaat Arts Festival accepts no responsibility for faulty and incomplete banking details.

     

    Important: You should include a full budget together with your application. Bear in mind: travel, accommodation (number of people), meals, administration costs, publicity, performances at the festival, rehearsals and all facets of pre-production.

  • Browse
    Cancel of
  • SECTION F: CONTROL LIST

  •  

    Hereby a checklist to make sure that your application is complete:

     

    1. Are all the forms completed and correct?
    2. CV of producer
    3. Complete budget
    4. A complete list of technical requirements
    5. Final script or concept
    6. CV's of most well-known artists
    7. Motivation
    8. Proof of payment of R200 for administration.
    9. Press release and/or reviews
    10. Did you make copies for your personal records?
  •  

    Hereby a checklist to make sure that your application is complete:

     

    1. Are all the forms completed and correct?
    2. CV of producer
    3. Complete budget
    4. A complete list of technical requirements
    5. Final script or concept
    6. CV's of most well-known artists
    7. Motivation
    8. Proof of payment of R180 for administration.
    9. Press release and/or reviews
    10. Did you make copies for your personal records?
  • Production Application Form - End

  • Thank you! We're almost finished!

  • We now have enough information to process your application.

    A copy of your application will be automatically emailed to you directly.

  • We now have enough information to process your application.

    A copy of your application will be automatically emailed to you directly.

  • Should be Empty: