PROJECT INITIATION FORM
General Information
Project Name
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Department
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Project Director
First Name
Last Name
Project Director's Email
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example@@mos.gov.sa
PMO'S EMAIL
STRATEGY DIRECTOR'S EMAIL
Project Team Member 1
First Name
Last Name
Project Team Member 1 Email
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Please include the email of a project team member example@@mos.gov.sa
Project Team Member 2
First Name
Last Name
Project Team Member 2 Email
Please include the email of a project team member example@@mos.gov.sa
Project Overview
1.Project Description
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Please provide a detailed overview of the project
2.Who are the key stakeholders?
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Provide details of the key internal and external stakeholders i.e. the people you need to involve or consult
3.What is the purpose of the project and how are you planning the approach?
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Describe the reason for this project, who you aim to reach, what you aim to achieve (aims & objectives) and how this links to your strategic priorities
4.What are the expected outcomes for this project?
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Describe the short, medium, and long-term outcomes that you are aiming to achieve
5.How long will planning this project take?
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Duration of planning phase
6.How long will the implementation of this project be?
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Duration of implementation phase
7.What are the plans to make this project sustainable in the future?
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Pease explain the specific plan to ensure that this project is sustainable
8.Can this project be documented as a case study for thought leadership?
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If yes, please name the person(s) responsible for documentation
Project Financials
1.What is the total budget for this project?
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Please provide a breakdown of the major cost elements and annual cost of project
2.From which budget will this be allocated from?
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Please specify budget allocated from implementation plan e.g. activating educational places budget
3.Are there any other funders?
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Availability for another entity to co-fund initiative
4.Can this project become financially sustainable?
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Describe the plan in place for project to become economically sustainable
Reach
1.Number of expected participants?
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Number of people participating in project
2.How many cities/locations can this project reach?
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Projects are more attractive if they can be adopted or replicated by partners in other locations without additional funding or requirements from the Entity
Resources
1.Number of volunteers needed?
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if this is applicable, please explain if there are any specific plans to train volunteers
2.Number of coaches?
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If this is applicable, please explain if there are any specific plans to develop coaches further and transfer knowledge to new coaches
3.Number of organisers?
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If this is applicable, please explain if there are any specific plans for knowledge transfer from organisers to community
4.Will Vendors be needed to deliver and why?
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Justification of why a third-party vendor might be needed
5.What additional resources do we need for this project to be successful?
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Internal and external resources needed to plan and deliver
Internal & External Collaborations
1.Will other SFA departments be included in the planning and delivery of the programmes?
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Global Partnerships & Projects Department
Community Programs Department
Youth Program Department
Marketing & Comms Department
2.Does the project include the promotion and engagement of Sport Federations?
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If yes, please elaborate
3.Does the project include the promotion and engagement of CSG's?
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If yes, please elaborate
4.How will the project include the public sector?
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Please elaborate
5.How will the project include the private sector?
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Please elaborate
6.How will the project include the non profit sector?
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Please elaborate
7.What elements of this project depend on other entities/ individuals?
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(e.g. approval of MoMRA to use public places)
Communication Plan
1.Do you need support in designing the communications content (or part of it)?
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If yes, please list the support needed
2.What are the tools/formats that can be used for communication per target audience?
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Articles
Billboards
SMS/Text Messaging
Videos
Other
Data & Insights
1.What data will be collected through this project?
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e.g. number of participants, demographic of participants, satisfaction levels. Please specify the type of data collection methods you plan on using. Please refer to the table below for data collection methods:
2.What existing evidence base did you use to support the design of the project?
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Data and insights e.g. national survey data, CSG database
Link to SFA Strategy
How does this project link to SFA’s strategy?
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KPIs Targeted
Please clearly explain how the project will help us achieve each selected KPI?
# of female schools activated for Active Sessions
# of female participants
# of female teachers trained
# of schools activated for online teacher toolkits
# of students that meet physical activity standard
# of universities supported
# of sport clubs activated
# of corporates engaged
# of public places
# of federations engaged in public places
# of community centres
# of regular members in community centres
# of federations engaged in community centres
# of malls engaged
# of leagues delivered
# of domes
# of virtual programmes delivered
Engagement with MoE
# of cities/municipalities onboarded
Established relationship with MoH and influenced policies
# of Insurance companies engaged
Safeguarding processes implemented
# of universities engaged
Social media impressions
# of people that will become active as a result of campaigns
# of registered individuals on the app
# of registered CSGs
# of focus groups delivered
Link to QoL Objectives
What QoL Initiative does this project link to?
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Active Society
Active Places
Sports For Expats
Not Applicable
What milestone number does this project link to?
How does this project link to QoL targets?
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KPIs Targeted
Please clearly explain how the project will help us achieve each selected KPI?
# of participants in MoS-supervised events
Satisfaction levels in MoS-supervised events
# of places activated by SFA or SFA delivery partners
# of public spaces activated
# of activated schools/ universities
# of corporate places activated
# of National Sport days
# of sport domes
# of Supported CSGs
# of federations with mass participation programmes
# of programmes to promote volunteering in mass participation programmes
# of programmes to incentivize females and girls to become active
# of campaigns targeted at expats to get them active
# of programmes with expats
Link to Vision 2030 Goals
A Vibrant Society
Will the initiative promote culture and entertainment?
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No
Yes
Will the initiative promote sports and healthy lifestyles?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative include develop city infrastructure?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative promote environmental sustainability?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative contribute to strengthening family relationships?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative contribute to developing youth character?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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A Thriving Economy
Will the initiative contribute to enhance education delivery? (e.g. better P.E classes with tailored delivery)
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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In the future, will the initiative be handed over to the private sector? (e.g. extra curricular activities, better in-campus experience)
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative enhance school and university experience?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Is the initiative inclusive of females, youth, lower socio-demographics, and other under represented groups?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative promote SMEs?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative attract international talent?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative contribute to developing SFA's digital infrastructure?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Are the private sector companies involved national companies?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative create Job opportunities? If yes, how and how many?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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An Ambitious Nation
Will the initiative include collaborations with other government agencies to achieve larger national objectives?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative use digital channels to communicate to audience?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the private sector be included through their CSR?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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Will the initiative include the non-profit sector?
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No
Yes
If yes, please elaborate how will the project contribute to this 2030 Objective
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