*Discounts are offered for bookings of three or more stalls.
Payments - All stall payments must be made in advance (failure to do so may result in loss of booking and/or affect future bookings). Payments can be made by e-transfer or mailed cheque. Cash will not be accepted. Onsite payments will not be accepted.
Cancellations - Vendors are asked to give a minimum of seven days written notice whenever possible, if they are unable to be at the market. The cancellation notice allows us to make adjustments so the market does not appear to have empty stalls.
Refunds / Exchanges - Unfortunately, there are NO REFUNDS for missed or cancelled days that have already been scheduled, and no exchanges of dates will be given for cancellations. All stall payments are non-refundable.
* Additional payment terms listed in the "regulations" section below.
Once your application is approved, you will receive an invoice by email with full payment instructions. Subsequent invoices will be sent 1-2 weeks before they are due.
We are thrilled to offer vendors the opportunity to sell their products in our new online store. This store will be well-advertised using paid print ads, Google ads, social media ads/posts, local bloggers and foodies as well as through the Callingwood website and newsletter. Basic details involving the online store are as follows:
Vendor Liability Insurance - All vendors are required to carry and submit a copy of their own liability insurance. Vendors are not covered under the Callingwood Farmers’ Market group policy. Vendors may go through their own provider or become a member of the Alberta Farmers' Market Association and get a special rate with Western Financial Group.
FARMERS' MARKET HOME STUDY COURSE - Vendors selling any kind of food or beverage products must provide proof that they've taken the appropriate food safety training. This includes fresh fruit and vegetable vendors, pet food vendors and commercial food/beverage vendors.
Acceptable proof includes a valid Farmers’ Market Home Study Course certificate or another approved sanitation and hygiene course.
All vendors are required to sign below to indicate the understanding, acceptance and agreement to cooperate with the following regulations. Failure to comply may result in the forfeiture of a vendor's participation in the Farmers’ Market.
80/20 Rule - It is required that 80% of the market’s vendors sell Alberta products which they, a family member, a staff member or a member of a producer-owned cooperative or their staff have made, baked or grown. This necessitates that all vendors be honest about the origin of their products.
Fruit Vendors - Fruit vendors may sell only B.C. fruits (excluding tomatoes). No fruit from California or other areas. Non-Alberta tomatoes are prohibited. B.C. fruit vendors must have inspection slips available at each market.
Liability Insurance - All vendors are required to carry and submit a copy of their own liability insurance. Vendors are not covered under the Callingwood Farmers’ Market group policy. Vendors may go through their own provider or become a member of the Alberta Farmers' Market Association and receive a special rate with Western Financial Group.
Farmers’ Market Food Safety - Any vendor selling food products must meet all food safety guidelines as outlined by Alberta Health Services (AHS). For more information, contact AHS at 780-460-4751 or visit their website.
Farmers’ Market Home Study Course - All food vendors are required to successfully complete the Farmers’ Market Home Study Course (or another approved sanitation and hygiene course) and submit a copy of their certificate to the Market Manager.
Labeling Requirements - All food products must be labeled in compliance with CFIA standards.
Labelling for cosmetic products and labelling for meats products have more specific requirements and should be investigated by each individual vendor.
Label print size must be no smaller than 1.6 mm anywhere on the product except the bottom.
Nutrition Facts Labeling - At Alberta Farmers’ Markets, Nutrition Facts tables are not required at this time.
Food Packaging and Display – All food, except whole fruits and vegetables, must be pre-packaged before coming to the market. Bagged fresh bread/baking bags must be taped closed before being put on display. Food-grade plastic bags and wrap, paper bags and other disposable containers must be clean and not previously used (garbage bags cannot be used to wrap food). High-risk food cannot be sold in sealer jars as customers may believe the food has been canned, and end up storing improperly. Plastic, styrofoam or paper containers are acceptable.
COVID-19 Protocols and Masks - AHS requires that all vendors have the following in place at every market:
While masks are strongly recommended, vendors (and customers) are not required to wear masks at this time because Callingwood is an outdoor market.
Food Sampling - Vendors are permitted to offer bite-sized samples free-of-charge. All vendors supplying food samples must:
High-Risk Foods - AHS' requirements ensure high-risk foods are safe for customers.
Home-Canned Foods - AHS' requirements ensure home-canned foods are safe for customers.
Refer to the Alberta Health Services Farmers' Market Guidelines for Canning Lids and Jars (see page 10) for additional information.
Concession Vendors - Concession vendors (units selling food to be eaten at the market) are required to obtain a Food Handling Permit for concessions issued by Alberta Health Services. This permit must be on hand at all times.
Alcohol Sales - All vendors selling alcohol must have a copy of their liquor license with them at all times. Anyone working in the booth must be able to provide evidence of Pro Serve certification.
Product Types - The Callingwood Farmers’ Market keeps records of product types as we accept vendors in order to have a healthy balance of products available. We do not offer exclusivity of any product. We endeavour to manage varying product competition through strategic placement.
Approved Products - Vendors are only permitted to sell the items listed on their application and approved by the Market Manager. Any changes or additions to product lines must be submitted in writing and approved by the Market Manager in advance.
Weather - The Callingwood Farmers’ Market is an all-weather market. Vendors are required to operate in a variety of weather conditions including rain, snow or shine. In the event of extreme weather (i.e. severe lightening, wind, etc.), the market will be cancelled, and vendors will be notified with as much notice as possible.
Cancellations - Vendors are asked to give a minimum of seven days written notice whenever possible, if they are unable to be at the market. The cancellation notice allows us to make adjustments so the market does not appear to have empty stalls. In the event of an emergency and/or last-minute cancellation, please phone or text the Market Manager at 780-982-2751. Refunds will not be given for dates that are cancelled less than seven days in advance.
NSF Cheques - All NSF cheques are subject to a processing fee of $50.00 and no future cheques will be accepted unless certified.
Assigned Stalls - Vendors are not permitted to loan, sublease or give away the stall(s) they are assigned. Stalls cannot be shared (only one business may operate per stall).
Set Up Location - Vendors may set up only at the location assigned them by the Market Manager. Locations may change from time to time as new products become available requiring new distribution of goods around the venue. The Farmers’ Market Manager, at his/her discretion, reserves the right to change vendor locations within the market at any time. Because of limited space, additional surfaces are not permitted. The Manager will take consideration in special situations.
Stall Requirements - Stalls at the Callingwood Farmers’ Market are defined as 8’w x 6’d in the covered courtyard and 10 x 10’ in the uncovered parking lot. Stall requirements include:
Vendor Arrival/Departure Time - Vendors MUST be set up in their stall and ready to operate by 9:45am on Sundays and 11:45am on Wednesdays at which time vehicle access will be closed. All vehicles used for set-up must also be off the road at this time and parked. Stalls that are vacant after this time may be reassigned to another vendor. No refunds or date exchanges will be given to vendors arriving late where stalls have been reassigned or are no longer accessible.
Vendor Unloading - If your stall is in the covered courtyard, please park near the entrance closest to your stall, unload quickly and go park your vehicle. If your stall is in the parking lot, you may pull up to your stall, unload quickly and go park your vehicle. Complete set up AFTER you have moved your vehicle.
Vendor Exit Procedure - After 3:00pm on Sundays and Wednesdays, once all customers have cleared the area, vendors are permitted to enter/exit the market with their vehicles.
Market Carts - There are a limited number of carts which vendors can use for unloading and loading. After set up, carts must be returned to the storage room before 9:45am on Sundays, and cannot be collected again until after 3:00pm. Carts are available on a first come, first serve basis. Vendors are encouraged to bring their own carts whenever possible.
Vendor Parking - There are two designated vendor parking areas, which are behind Safeway, along 177 Street AND the south parking lot by the gas bar and TD bank.
Public Selling - Public selling begins at 10:00am and ends at 3:00pm on Sundays. Public selling begins at 12:00pm and ends at 3:00pm on Wednesdays. Vendors are not permitted to sell to the public prior to or after this time. Vendor-to-vendor sales are permitted at anytime.
Selling Out - Sold out vendors must display a “sold out” sign on their table and remain completely set up until the end of the market. Vendors are not permitted to pack-up and leave the market early.
Power - Power is only available in select spots in the covered courtyard. If a vendor decides to use a generator, they must have an inverter to minimize generator noise (as it is disruptive to other vendors and market patrons) and must tape down all cables. Generators are only permitted in the parking lot.
Stall Clean Up - Vendors are responsible for their own stall clean-up and for removing and taking away their own garbage. Garbage cans provided in the farmers’ market are for customer use only. The use of city or other businesses garbage bins is strictly prohibited. Vendors offering samples must supply garbage containers for their customers in an easily accessible/visible location.
Ownership Changes - All ownership changes of a business require a new application for vendorship.
Smoking, Vaping and Animals - Smoking, vaping and animals are strictly prohibited in establishments where food is prepared, stored or offered for sale. For this reason, none are permitted in the farmers’ market. This policy applies to the vendors and their stall areas as well. Vendors are asked to refrain from smoking in areas where the smoke drifts into the market area.
Failure to Comply - Failure to comply with market regulations may result in the following (not necessarily in this order):
Emergencies - In the event of an emergency please call or text the Farmers' Market Manager at 780-982-2751.
*The Farmers’ Market Manager reserves the right to change, interpret and enforce these regulations as deemed necessary.
ACCEPTANCE OF REGULATUIONSI First Name* Last Name* understand, accept and will cooperate with the above regulations. I acknowledge that, failure to comply with these regulations, may result in the forfeiture of my participation in the Callingwood Farmers’ Market.Signature* Date*