Form 3: Major Project (Appendix F to Construction Project Procedures)
To be used to secure approval to COMMENCE a project that will have total expenses above $100,000.
Section I - General Project Information
1. Parish Name
Parish Town
2. I have submitted Form 2 - Request to Explore a Project.
Yes
No
3. Please update the general nature of the work to be performed from Form 2, if needed (please provide the scope of work used for the bidding/ vendor selection process if there are changes or additions from Form 2).
4. Please update the reason for the construction/renovation at this time from Form 2, if needed.
5. Please update the outline of advice or objections offered by trustees and finance council members from Form 2, if needed.
6. Outline key details about the vendor(s) selected to commence work on the project and the process used to select them. For each vendor, please complete what's below:
Vendor 1
Vendor 1 Name
Vendor 1 Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
If the vendor is unknown to the Diocese Office of Procurement, please attach a financial statement from the vendor’s accounting firm;
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List the final price agreed to in their bid and attach their bid (this should include needed administrative costs to assist the parish with a project);
Describe the process used to select the vendor including: i: Whether a bidding process was used and if so, the prices in the other two nearest bids; ii: If there was no bidding and the Pastor has a preferred vendor, please provide the reason that vendor was chosen as well as a list of two other projects they have completed of a similar nature.
Attach the vendor’s Certificate of Insurance indicating they have the insurance required by the Diocese Risk group.
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Vendor 2 (if needed)
Vendor 2 Name
Vendor 2 Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
If the vendor is unknown to the Diocese Office of Procurement, please attach a financial statement from the vendor’s accounting firm;
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List the final price agreed to in their bid and attach their bid (this should include needed administrative costs to assist the parish with a project);
Describe the process used to select the vendor including: i: Whether a bidding process was used and if so, the prices in the other two nearest bids; ii: If there was no bidding and the Pastor has a preferred vendor, please provide the reason that vendor was chosen as well as a list of two other projects they have completed of a similar nature.
Attach the vendor’s Certificate of Insurance indicating they have the insurance required by the Diocese Risk group.
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Vendor 3 (if needed)
Vendor 3 Name
Vendor 3 Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
If the vendor is unknown to the Diocese Office of Procurement, please attach a financial statement from the vendor’s accounting firm;
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List the final price agreed to in their bid and attach their bid (this should include needed administrative costs to assist the parish with a project);
Describe the process used to select the vendor including: i: Whether a bidding process was used and if so, the prices in the other two nearest bids; ii: If there was no bidding and the Pastor has a preferred vendor, please provide the reason that vendor was chosen as well as a list of two other projects they have completed of a similar nature.
Attach the vendor’s Certificate of Insurance indicating they have the insurance required by the Diocese Risk group.
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Vendor 4 (if needed)
Vendor 4 Name
Vendor 4 Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
If the vendor is unknown to the Diocese Office of Procurement, please attach a financial statement from the vendor’s accounting firm;
Browse Files
Drag and drop files here
Choose a file
Cancel
of
List the final price agreed to in their bid and attach their bid (this should include needed administrative costs to assist the parish with a project);
Describe the process used to select the vendor including: i: Whether a bidding process was used and if so, the prices in the other two nearest bids; ii: If there was no bidding and the Pastor has a preferred vendor, please provide the reason that vendor was chosen as well as a list of two other projects they have completed of a similar nature.
Attach the vendor’s Certificate of Insurance indicating they have the insurance required by the Diocese Risk group.
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Vendor 5 (if needed)
Vendor 5 Name
Vendor 5 Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
If the vendor is unknown to the Diocese Office of Procurement, please attach a financial statement from the vendor’s accounting firm;
Browse Files
Drag and drop files here
Choose a file
Cancel
of
List the final price agreed to in their bid and attach their bid (this should include needed administrative costs to assist the parish with a project);
Describe the process used to select the vendor including: i: Whether a bidding process was used and if so, the prices in the other two nearest bids; ii: If there was no bidding and the Pastor has a preferred vendor, please provide the reason that vendor was chosen as well as a list of two other projects they have completed of a similar nature.
Attach the vendor’s Certificate of Insurance indicating they have the insurance required by the Diocese Risk group.
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Choose a file
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7. Please provide the revised timeline for the project if changed from Form 2.
8. Please confirm that the Pastor or any parish personnel (or their relatives) have no conflict of interest as set forth in Appendix C to the Construction Project Procedures.
Yes
No
If such a relationship exists, please explain below.
9. Please relay any other information related to the project that should be considered as part of the review of this project.
10. Has the budget and/or funding plan as disclosed previously on the final Form 2 –Request to Explore a Project previously submitted been altered or modified?
Yes
No
If yes please explain budget and/or funding changes below:
We hereby certify that the information provided in this form is accurate and complete to the best of our knowledge as of the date of our signatures below.
Pastor Name
First Name
Last Name
Pastor Signature
Date
-
Month
-
Day
Year
Date
Trustee Name
First Name
Last Name
Trustee Signature
Date
-
Month
-
Day
Year
Date
Trustee Name
First Name
Last Name
Trustee Signature
Date
-
Month
-
Day
Year
Date
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