Permanent Schedule Agreement
If you can’t work any of these shifts you accepted, which is listed below, it is your responsibility to find an employee who can take the shift permanently. If you have found an employee, you are required to fill out a Swap Request form with that employee who wants to take your shift permanently. The schedule you agreed to work is set up to be the best for the program’s needs and meeting the state matrix requirements. If no one is able to take your give-away shift, the Coordinator and Director will review the schedule to see if an additional staff is needed to cover the shift, and if there are any possible modifications available on the schedule. If the Coordinator and Director deem it not possible, you have three options:
Continue to work the shifts until a new schedule becomes open in the future (another employee resigns, etc)
Become an on-call employee which means your weekly schedule won’t be the same.
Put in two weeks’ notice
If you do not accept the shifts you were offered prior to starting work at the program, please speak with your Coordinator or Director to resolve.
Tardiness and Absenteeism
To maintain a safe and productive work environment, the Embrace Life team expects employees to be reliable and to be punctual in reporting for scheduled work. Dependability and diligent attendance are required for Embrace Life employment. Employees are expected to punctually follow the hours posted for them on the official schedule. They should arrive at the site in time to be ready for work by the time indicated on their schedules. Absenteeism and tardiness place a burden on other employees and, and breeds resentment and ill will. In the rare instances when employees cannot avoid being late to work or are unable to work as scheduled, they should notify the Coordinator as soon as possible in advance of the anticipated tardiness or absence. Habitual tardiness is a cause for disciplinary action up to and including termination.
Employees should notify the Coordinator immediately when unable to report to work each day they are absent and advise when they will report back to work. Failure to communicate with the Coordinator for three consecutive days during an absence may be considered job abandonment. The position may then be considered vacant and action can be initiated to recruit a replacement.
Unexcused absences and excessive excused absences are cause for disciplinary action and may result in termination. An unexcused absence is any absence not covered by an appropriate leave policy (e.g. sick/personal days, vacation leave, and inclement weather). An excused absence is any absence covered by the Embrace Life’s various leave policies. An employee is considered absent if he or she is not present for work as scheduled, regardless of the cause. The following absence patterns will be monitored and may be considered abuse of leave policies:
Absences on weekends for which an employee is scheduled to work. Absence the day before and/or the day after a scheduled holiday or day off. Calling in sick as rapidly as time is accrued, especially if used one day at a time
Coincidence of absence with desirable days off.