Full new user details form - A&N
All details for A&N to create a new user
Section 1 - User Basics & Customer contact/specific form
Customer contact (choose carefully):
Choose customer contact to send this form to:
Based on the contact, choose the Customer form below
Alan Gordon -
Carron Lodge -
Collinson Constr -
Collinson AG -
Comply Direct - https://form.jotformeu.com/ansystems/comply-direct---new-employee-start-
Countrywide Bburn -
Display Wiz -
Gavin Sturgess -
Holywell - https://form.jotformeu.com/91774014801352
JLC Groundworks -
ND Civils -
Northern Estates -
Towers & Gornall -
West Coast Railway -
YPH Welding -
New User Full Name
Do you tend to go by another name?
Do you want a Job title adding?
Job title (optional)
How is it best to contact you?
Expected Start Date
Section 2 - Location / Desk
Please tell us the location where the new user or equipment will be (building/floor/department)
Please tell us where this user will be working
Please tell us if there is a computer network point nearby
Does this location have access to Wifi?
Does this location have access to a phone point?
Are there sufficient display screens available & ready for use?
Does this location have keyboard, mouse, & headset available already and in situ?
YES to all
NO to all
A&N involvement at the desk
We need A&N to get in-touch & help with getting the desk/location ready.
We will resolve the desk/location issues ourselves & we do not need A&N to get in-touch.
The desk/location is ready & we do not need A&N to get in-touch on this matter
We can supply relevant items/carry out a survey to suit before ordering equipment
Section 3 - PC, Laptop, Terminal
Questions concerning your situation/requirement
Which of the following describes your needs for a new PC or laptop?
We have an existing PC/laptop/terminal. The specification is adequate, it is in situ & in working order, we have tested it & we know it is ready for the new user.
We have an existing PC/laptop/terminal. We think the specification might be adequate; it is in situ but we do not know if it is ready for the new user to use – we want A&N to check it before the new user starts.
We have an existing PC/laptop/terminal. The specification is adequate, but it is not in situ yet, we will get it ready for them & move it into position in advance of the start date. If we need A&N to prepare the machine we will be in touch a number of days in advance of the new starter arriving.
We have an existing PC/laptop/terminal. The specification is adequate, but it is not in situ yet. We need A&N to get it ready for us & move it into position in advance of the new starter start date.
We do not have a PC/laptop/terminal of the right specification for this new starter. We are sourcing this ourselves & we do not need A&N assistance with this.
We do not have a PC/laptop/terminal of the right specification for this new starter. We would like A&N assistance sourcing relevant new equipment.
OR click here and describe any other scenario in the box below.
Section 4 - Printers, copiers and scanners
Connect this user to these printers once created. Indicate the default.
List printers as fully as possible e.g. check with similar users
For specific scanning arrangements please note whether scan to email or scan to folder is used?
Scan to email is predominantly the best setting. Scan to folder can sometimes be arranged.
Section 5 - Telephony i.e. Desk phone and mobile phone
Please select which scenario you have for your Phones/Extensions/Mobile requirements. Pick one.
We have an existing desk phone handset & extension, it is in situ & in working order. We have tested it & we know it is ready for the new user.
We do not have a desk phone handset & extension. We are sourcing this ourselves & we do not need A&N assistance with this.
We do not have a desk phone handset & extension. We would like A&N assistance sourcing this.
For any other scenario not covered please enter here.
This new user is going to be issued with a company mobile phone
YES - Please enter the number below
New user is authorised to have their company email and/or Microsoft 365 account on their mobile & you would like A&N to do the configuration
Additionally the new user is authorised to have the following apps/data on their mobile & you would like A&N to do the configuration
If authorised, do you need other apps besides those needed for Email?
Apply mobile device management to ensure use of the mobile adheres to your company policies & procedures & protects the device & the new user from malware & associated
Section 6 - eMail & Server
List here any email aliases (alternative incoming email names)
Grant READ / FULL access to these colleagues OR Resource mailboxes (please stipulate 'read' or 'full' next to the name/s)
If any delegated mailboxes needed please advise
List here the mail groups or distribution groups that you wish this new member of staff to belong to
Section 7 - Other Applications
Please check/tick the applications you anticipate this new user needing/using;
Microsoft Office Standard (on a PC or laptop) Outlook, Excel, Word, PowerPoint
Microsoft Office Standard (on a server) Outlook, Excel, Word, PowerPoint
Microsoft Office Professional (on a PC or laptop) Outlook, Excel, Word, PowerPoint, Access
Microsoft Office Professional (on a server) Outlook, Excel, Word, PowerPoint, Access
Microsoft Teams (on a PC or laptop) collaboration only, not telephony.
Microsoft Teams (on a PC or laptop) collaboration & internal company telephony only.
Microsoft Teams (on a PC or laptop) collaboration & telephony including our standard user minutes bundle.
Microsoft Multi-factor Authentication.
Duo = Dual Two Factor Authentication
Exclaimer Signature (centrally managed corporate email signatures)
Other Telephony Client App (list them below)
CRM App (list them below)
Accounts app/software (list them below)
Payroll app/software (list them below)
If any of the 4 entries above have specifics enter them here:
In addition to the above specifics are there any extra Internet Browsers needed? Chrome and Edge are always installed.
Section 8 - Services & Security Options
Please check/tick the services you anticipate this new user needing/using:
Microsoft Defender for Mailbox (advanced threat protection)
Hosted Exchange - Enhanced mailbox security & upgraded spam filtering
Hosted Exchange mailbox archiving (1yr)
Hosted Exchange mailbox archiving (10yr)
365 mailbox archiving (7yr)
Remote Management & Monitoring (RMM)
OneDrive / SharePoint Desktop Client
Access for this user to A&N’s FSaaS (fileserver as a service)
Access for this user to A&N’s DaaS (desktop as a service)
DNS Protection (web filtering protecting the user when browsing)
Security & Compliance Management
Mobile Management Intune
Section 9 - Remote Access & Home Working
User is authorised for remote & home-working
User requires the following equipment at home & we would like A&N's assistance sourcing it
Should be Empty:
Now create your own Jotform - It's free!
Create your own Jotform