Event Services Production Request Form

Event Services Production Request Form
Fill out this form to submit a request for Production Services. Production Services are any services (labor, equipment, etc.) which are provided in addition to those included with a room reservation. Please be as specific and detailed as possible. Would you like assistance navigating our new form? Schedule an appointment with a team member.
Provide Contact and Basic Event Information

Step 1 of 3
Requester

First NameLast Name
Email Address
example@gmu.edu
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
On-Site Contact

First NameLast Name
Phone Number
Due to privacy regulations, students may only provide their own contact information. If the On-Site Contact is a student, please have them email es@gmu.edu to share their own contact information.Format: (000) 000-0000.
Organization Information
Department or Organization
Affiliation Type
Fund Code
Required for Mason Departments and Student Organizations
Organization Code
Required for Mason Departments and Student Organizations
Program Code
Required for Mason Departments and Student Organizations
Account Type
Required for Mason Departments
# Organization Code
Required for Mason Departments and Student Organizations
If a Registered Student Organization has an Off Campus Bank Account per University Policy 6000, Organization has option of payment via RSO's Credit Card. Link to payment page will be provided with final invoice. RSO's Organization Code will be used if payment is not received within 30 days of final invoice.
Event Information
Event Name
Event Description
Please describe your event. Who is the intended audience? What activities are planned during the event? Do you have any special requests? Be as detailed as possible.
25Live Reference Number
A confirmed 25Live Reservation is required for events on any Mason campus.
Expected Attendance
Campus
Venue
Please provide a contact with your venue, whom we can contact for technical and logistical details. Please also provide a precise venue address, and the time on the event date that we will have access to the venue to begin setup.
Venue Contact

First NameLast Name
Email
example@yourvenue.com
Venue Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Rain/Inclement Weather Plan
Scheduled Rain Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Rain Date 25Live Reservation
A confirmed 25Live Reservation is required for events on any Mason campus.
Rain Site/Venue Location
Rain Site 25Live Reservation
A confirmed 25Live Reservation is required for events on any Mason campus.
You have indicated that in the event of rain or inclement weather, the event will be canceled. If this changes at any point during the event planning process, contact us as soon as possible to update this information. We may be unable to accommodate any changes to this plan on the day of the event.
Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearIf your event spans multiple days, enter the first day here, and then list all dates and times in the Event Description.
Event Times

AM/PM Option

until

AM/PM Option
Total 0.0
Sound Check / Setup Complete Time

AM/PM Option
Venue Access Time

When do you plan to arrive at the venue?

AM/PM Option

Finalize your Request

Step 3 of 3
If you have any additional requests or questions, please enter them here.
Optional Attachment

Attach any other files here, such as diagrams, schedules, or contract riders. Up to 50 MB.
Cancelof
Optional Attachment

Attach any other files here, such as diagrams, schedules, or contract riders. Up to 50 MB.
Cancelof
Terms and Conditions
Event Name/Location
Event Services Production is a paid service of Student Centers at George Mason University. Fees are comprised of equipment rental and labor charges. Event Services will issue an estimate of these fees within three (3) business days of receipt of this request. Event Services requires ten (10) business days lead time for all requests; requests received within ten (10) business days of the Event Date may not be fulfilled, and additional fees may apply. Events must be cancelled at least two (2) business days in advance to avoid cancellation fees, excepting cancellation due to weather conditions. Submission of this form indicates agreement to these Terms and Conditions.

To review the current University guidelines on hosting events, please visit the University Events webpage at https://events.gmu.edu. During the reservation process, we will work with you to ensure that your production plans follow all necessary precautions or requirements and can answer any questions you may have.
Please verify that you are human
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