RMC EVENT RENTAL REQUEST FORM

External use of RMC property requires the following insurances.

Purchaser shall provide a certificate of insurance for the coverages listed in the paragraphs below no less than thirty (30) days before the first date appearing on the agreement contract.

-The certificate shall be an original; fax and photocopies are not acceptable.

-The certificate shall be issued to College [Rocky Mountain College, Billings, Montana].

-College should appear as an additional insured on all policies of insurance except for the insurance required in paragraph 10.1.7.3.

-The certificate of insurance shall also indicate that there is no applicable cross suits liability exclusion (allows an insured to sue another insured).

- Purchaser and its insurers agree to waive their right of subrogation against College for any general liability, auto liability, or worker’s compensation claims made against Purchaser’s policies.

- All such insurance should not include any restrictions of governmental immunities built into the insurance coverage and policies.

- Limits of Insurance

--Purchaser shall provide evidence of General Liability insurance or Tenants Purchasers Liability Insurance (TULIP or Special Events) of an amount not less than one million ($1,000,000.00) per occurrence. If the use of facilities includes physical activities, such as sports camps, the General Liability limit should be two million ($2,000,000.00) per occurrence with no athletics activities exclusion.  If College's pool is used, the General Liability per occurrence limit should be five million ($5,000,000.00) with no athletics activities exclusion.

-- Purchaser shall provide evidence of Owned, Non-owned, and Hired Auto Liability insurance of an amount of not less than one million ($1,000,000.00) per occurrence.

--Any Purchaser with Purchaser employees on campus shall provide evidence of statutory Workers Compensation insurance and one-hundred thousand ($100,000.00) of Employers Liability insurance.

--Any Purchaser with minors on campus shall provide evidence of Sexual Misconduct/Abuse Liability insurance of an amount of not less than one million ($1,000,000.00) per occurrence.  Coverage endorsed onto the General Liability policy is acceptable.

-- Any Purchaser approved for serving liquor on campus in accordance with Section 5.1.2. shall provide evidence of Liquor Liability insurance of an amount of not less than two million ($2,000,000.00) per occurrence/two million ($2,000,000.00) in the aggregate.  Coverage endorsed onto the General Liability policy is acceptable.

--Any Purchaser providing Athletic Trainers on campus shall provide evidence of Medical Professional Liability insurance of an amount of not less than two million ($2,000,000.00) per occurrence/two million ($2,000,000.00) in the aggregate.  Coverage endorsed onto the General Liability policy is acceptable.

--Any Purchaser deemed to be high public profile or controversial shall provide evidence of Active Shooter insurance in the amount of not less than three million ($3,000,000.00) per occurrence.  Coverage shall include deadly weapon attack including bomb.

-If Purchaser is a wedding or family reunion only the insurance required in paragraphs 10.1.7.1 and 10.1.7.5 are required.

-All vendors/service providers hired by Purchaser must be preapproved by College and provide evidence of insurance as required by College. 

-All insurance policies shall be primary and noncontributory.

ANDERSON HALL

Housing with shared restroom facilities and laundry rooms on each floor. Rooms are designed for up to two people with approximately 151 square feet and include a built-in dresser/wardrobe, desk, chair, extra-long twin bed, and WIFI.  View a floor plan and photos.

WIDENHOUSE HALL

Complete with a private full bathroom in each room.  Rooms are designed for up to two people with expanded rooms for up to three people.  Rooms are furnished with a wardrobe/closet, dresser, desk, chair, extra-long twin bed, and WIFI. Each room is also equipped with a medium-sized refrigerator, microwave, and bathroom with laundry facilities available on each floor. View floor plans for a double and a triple room in Widenhouse as well as more photos. 

RIMVIEW HALL

Suite-style lodging with four separate bedrooms; a micro-kitchen complete with a full refrigerator, sink, and microwave; and two bathrooms in each suite. Each unit is approximately 600 square feet and opens up to an inner courtyard and is fully furnished with a desk, chair, wardrobe, dresser, extra-long twin bed, and WIFI, as well as a couch and chairs in the common areas. Community laundry is available on the ground floor in the lounge. View a floor plan and more photos. 

Lodging rates are per night.  An additional $2.50 per room per night energy fee will be added to the total lodging invoice. Access to laundry $5 per room if contracted (all room contract required). Linens and towels not included. One (1) event official is required to stay on-site if housing is utilized for the event.  If the event group includes minors one (1) event official per twenty-five (25) minor participant(s) required to stay on-site in the same housing facility as minor(s).  Rates subject to change without notice.  Group discount rates available for events with 50 or more guests. 

Thank you for considering RMC for your upcoming event. We look forward to partnering with you to ensure a great experience for your participants/guests.

A member of our Camps and Conferences team will be in contact with you soon to discuss availability and pricing.