HR & Finance Practices Checkup

1

Let's start with your name.Just your first name please

2

What's the name of your company?So we know who you are

3

What is your role at {CompName}?Include your title or function below.

4

What state is {CompName} officially headquartered in?

5

How many employees work at {CompName}?This includes Part-Time and Full-Time Employees

6

Which Checkup do you want to complete?

HR Practices Only

Finance Practices Only

HR & Finance Practices

7

Does {CompName} have a defined onboarding process for new employees?

Yes

No

8

Does {CompName} have a defined offboarding process for departing employees?

Yes

No

9

Does {CompName} have the following documentation for every employee?Check the box if you do have the item, and leave it unchecked if you don't.

Signed at-will Offer Letter/Confidentiality Agreement

Completed I9

Completed/Signed W4 and Corresponding State Forms

Written Job Description

10

Does {CompName} have a performance management process in place?Does every employee receive feedback on their performance and is this feedback documented?

Yes

No

11

How frequently do {CompName} employees receive raises?

January 1st of each year

Every one year anniversary

When they are promoted

No defined timeline

12

This question is about {CompName} management. Does {CompName} management have a dedicated professional they can ask HR-related questions to?This is for more strategic questions related to hiring, termination, performance issues, compensation, benefits, etc.

Yes

No

13

This question is about {CompName} employees. Do {CompName} employees have a dedicated professional who they can direct HR-related questions to?This is for more tactical questions related to job issues, manager/co-worker issues, payroll and benefits questions, etc.

Yes

No

14

Does {CompName} have an employee handbook that's distributed to every {CompName} employee?

Yes

No

We have a few policies in place but no handbook

15

Do all {CompName} employees have immediate access to current Federal/State/City labor law posters and notices?

Yes

No

I'm not sure

16

Is there a written process in place so that {CompName} employees can report harassment or discrimination?This includes documentation outlining how {CompName} defines harassment and discrimination

Yes

No

I'm not sure

17

Does {CompName} comply with state/local paid leave requirements in all states that {CompName} has employees?

Yes

No

I'm not sure

18

Do all part-time employees at {CompName} track the time that they work?

Yes

No

I'm Not Sure

Company doesn't have part-time employees

19

Does {CompName} have a leave tracking system in place?This includes time tracking for part-time employees or PTO/vacation time for full-time employees.

Yes

No

20

Which basic group benefits does {CompName} provide to employees?Select all that apply

Group Medical

Group Rx

Group Vision

Group Dental

21

Which advanced group benefits does {CompName} provide to employees?Select all that apply

Retirement (401k/403b/SIMPLE/SEP)

Flexible Spending Accounts (Medical/Dependent Care)

Pre-Tax Transit/Commuter

Ancillary (Disability/Life/AD&D)

22

Do {CompName} employees have access to a dedicated benefits professional to ask employee benefits-related questions?Does the employee have someone to go to with questions regarding enrollments, changes, coverage, exclusions, co-pays/co-insurances, etc?

Yes

No

23

Has {CompName} ever been sued or been threatened with a lawsuit by a job applicant, employee, or former employee for an employment-related lawsuit?This could include a lawsuit for wage theft, unapid overtime, minimum wage, harassment or discrimination, hostile work environment, infliction of emotional distress, wrongful discharge, etc.

Yes

No

I'm not sure

24

Has {CompName} ever been investigated or received a charge (or claim) for an employment-related action from a state or federal agency?This may include anything from the US DOL, EEOC, USCIS, DHS, IRS or corresponding state agencies?

Yes

No

I'm not sure

25

Do all independent contractors who work for {CompName} have a signed and current independent contractor agreement in place?

Yes

No

Unsure

26

Does {CompName} have an active workers compensation policy in place?

Yes

No

I'm not sure

27

Does {CompName} have an active EPLI policy in place?EPLI stands for Employment Practices Liability Insurance

Yes

No

Unsure

28

Does {CompName} have an active general liability or businessowner's policy?This is like a homeowners policy for your business

Yes

No

Unsure

29

Who processes employee payroll at {CompName}?

CEO/President/Owner

Internal Employee

Outside Administrator/Bookkeeper

30

Does {CompName}'s pay schedule comply with all pay frequency requirements in all states where {CompName} has employees?

Yes

No

I'm not sure

31

Does {CompName} document all payroll changes that are made AND provide a copy of that documentation to the affected {CompName} employee?Includes payroll changes related to bonuses, commissions, reimbursements, raises, promotions, etc.

Yes

No

32

Do all terminated or departing {CompName} employees receive written notice of their termination date, final pay date, and continuing benefits eligibility (if applicable)?

Yes

No

33

Score for HR

34

Grade for HR

35

Does {CompName} use a cloud-based bookkeeping system?This includes: Xero, Freshbooks, CloudBooks, QuickBooks Online.

Yes

No

36

Who does {CompName}'s bookkeeping?

CEO/President/Owner

Outside Bookkeeper

Employee

Internal Bookkeeper

37

When was the last time {CompName}'s chart of accounts was reviewed by an accountant?

Recently

A While Ago

Never

39

What accounting basis does {CompName} use for bookkeeping purposes?

Cash Basis

Accrual Basis (Modified)

Accrual Basis (Full GAAP Compliance)

I'm not sure

40

Who prepares and files {CompName}'s income taxes?

President/CEO/Executive Director

Tax Accountant (CPA or EA)

An Employee (Finance/Accounting)

Accountant (Non CPA or EA)

41

Who handles invoicing for {CompName}?

President/CEO/Executive Director

Tax Accountant (CPA or EA)

An Employee (Finance/Accounting)

Accountant (Non CPA or EA)

42

Has {CompName} ever received an enforcement action from the IRS or a similar state revenue/tax agency?

Yes

No

43

Does {CompName} have a financial plan or model in place for the company?

Yes

No

44

Has {CompName} ever run into cash flow issues?Be honest. It happens to the best of businesses.

Yes

No

45

How often are {CompName}'s budget to actuals reviewed?

Regularly

Sometimes

Rarely

46

Does the leadership at {CompName} use data from financial statements to make business decisions?

Yes

Sometimes

No

47

How often does {CompName} use financial reports to make business decisions?

Regularly

Sometimes

Rarely

48

What entity type does {CompName} use?This is the entity type of your company (C Corp, S Corp, LLC, Partnership, Sole Prop).

C Corp

S Corp

LLC

Partnership

Sole Proprietorship

I'm not sure

49

Has {CompName} issued equity to employees?

Yes

No

50

Does {CompName} have an operating agreement or shareholder agreement in place? (Or an IRS Exemption letter if you are a non-profit)

Yes

No

51

Does {CompName} provide financial statements or financials to outside parties (e.g. excluding a board of directors/advisors)?This could include outside government agencies, banks, or investors

Yes

No

52

Has {CompName} ever raised money from investors?

Yes

No

53

Does {CompName} ever plan on raising money from investors (or more money, if {CompName} has already raised in the past?

Yes

No

54

Does {CompName} have any international operations or activity?This includes making international payments or generating revenue from activities outside of the U.S.

Yes

No

55

Does {CompName} sell or transact any physical goods or tangible property?

Yes

No

56

What type of bank does {CompName} do their banking with?

Local Bank

Regional Bank

National/International Bank

Credit Union

58

What is best case/most preferred scenario for {CompName}'s exit strategy?

Continue operations indefinitely

Merge with or sell to another company

IPO

Other

59

Does {CompName} use a cloud-based payroll system that is separate from its bookkeeping and accounting system?

Yes

No

60

Score for Finance

61

Grade for Finance

62

The results of this checkup are for informational purposes only. If you have a referral code, please enter it below. If not, click "Next".

Referral Code

63

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