Sunlight Care Group Employment Application Form Part 2

Dear Candidate,

As part of the recruitment process, we need to assess what needs you may have. This is part of our commitment to you being appointed into the position for which you have applied.

You are required to complete the full health questionnaire. 

This forms part of your pre-employment checks; therefore, it is imperative that you complete and return as soon as possible in order to avoid any delays in your appointment.

If your role entails driving on behalf of the organisation (this does not include to and from work or to meetings), please complete the additional questions, if you answer yes to any of the questions please give details on the following page:

The General Data Protection Regulation Clause and Declaration – Pre-employment health questionnaire.

The General Data Protection Regulation (GDPR) and the current Data Protection Act regulate our use of your personal data. As an employer, it is our responsibility to ensure that the personal data, we process in relation to you is done so in accordance with the required principles. Any data held shall be processed fairly and lawfully and in accordance with the rights of data subjects. We will process data in line with our privacy notices in relation to both job applicants and employees.

You have several rights in relation to your data. More information about these rights is available in our “Policy on your rights in relation to your data”. We commit to ensuring that your rights are upheld in accordance with the law and have appropriate mechanisms for dealing with such. We may ask for your consent for processing certain types of personal data. In these circumstances, you will be fully informed as to the personal data we wish to process and the reason for the processing. You may choose to provide or withhold your consent. Once consent is provided, you are able to withdraw consent at any time. You are required to comply with all Company policies and procedures in relation to processing data. Failure to do so could potentially result in disciplinary action up to and including dismissal.

DECLARATION

PLEASE READ CAREFULLY.

By signing this declaration, you will be giving your consent to the processing of the information you have supplied for legitimate business purposes. If you do not understand the content of this form, the content or the effect of the declaration or you feel unable to give your consent, please contact the person responsible for recruitment for further information.

I CONFIRM THAT I HAVE READ AND UNDERSTOOD THE DATA PROTECTION NOTICE ABOVE. I HEREBY AGREE AND CONSENT TO THE PROCESSING OF THE INFORMATION THAT I HAVE SUPPLIED ABOUT ME.

I declare that all the foregoing statements are true and complete to the best of my knowledge and belief and I am not aware of any other medical condition not referred to elsewhere in this questionnaire. I understand that any misrepresentation will invalidate my application and if employed, could lead to my dismissal. I understand that I may be required to undergo a medical examination by the company’s appointed medical adviser for pre-employment purposes only.

How We Protect Your Personal Data

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the company holds about them. This includes:

Confirmation that their personal data is being processed
Access to a copy of the data
The purposes of the data processing
The categories of personal data concerned
Who the data has been, or will be, shared with
How long the data will be stored for, or if this isn’t possible, the criteria used to determine this period
The source of the data, if not the individual
Whether any automated decision-making is being applied to their data, and what the significance and consequences of this might be for the individual
Subject access requests must be submitted in writing, either by letter or email to your line manager. They should include:

Name of individual
Correspondence address
Contact number and email address
Details of the information requested

When responding to requests, we:

May ask the individual to provide 2 forms of identification
May contact the individual via phone to confirm the request was made
Will respond without delay and within 1 month of receipt of the request
Will provide the information free of charge
May tell the individual we will comply within 3 months of receipt of the request, where a request is complex or numerous. We will inform the individual of this within 1 month, and explain why the extension is necessary
If the request is unfounded or excessive, we may refuse to act on it, or charge a reasonable fee which takes into account administrative costs. A request will be deemed to be unfounded or excessive if it is repetitive or asks for further copies of the same information. When we refuse a request, we will tell the individual why, and tell them they have the right to complain to the ICO.
Other data protection rights of the individual: In addition to the right to make a subject access request (see above), and to receive information when we are collecting their data about how we use and process it, individuals also have the right to:

Withdraw their consent to the processing at any time
Ask us to rectify, erase or restrict processing of their personal data, or object to the processing of it (in certain circumstances)
Prevent the use of their personal data for direct marketing
Challenge processing which has been justified on the basis of public interest
Object to decisions based solely on automated decision making or profiling (decisions taken with no human involvement, that might negatively affect them)
Prevent processing that is likely to cause damage or distress
Be notified of a data breach in certain circumstances
Make a complaint to the ICO
Ask for their personal data to be transferred to a third party in a structured, commonly used and machine-readable format (in certain circumstances)

Consent:

I have read and consent to my personal data, as detail above, being held and utilised by Sunlight Care Group or the purposes stated.