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Dermatology Audit Tool for Due Diligence

Dermatology Audit Tool for Due Diligence

Notice: while every effort is made to ensure the accuracy of this audit tool no assurance is given that it is error free or any payer approves its format and use.  CPT codes are copyright 2020 American Medical Association. All rights reserved. CPT is a registered trademark of the American Medical Association.

HIPAA

Compliance

  • 1
    Select the audit type you are providing today
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  • 2
    Check "yes" if you are auditing the ICD-10 for an E/M code (but are not auditing the E/M CPT code)
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  • 3
    • ANDREW KAUFMAN MD
    • ARIC PARK MD
    • BINH NGO MD
    • CHRISTINE COLE MD
    • LAURA BLUMENTHAL MD
    • NANCY MOHARRAM PA
    • SEAN CONDON MD
    • YASMEEN KABIR MD
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    Enter every line on the CMS 1500 claim form: CPT/HCPCS, Modifier, Unit, ICD-10-CM Example
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  • 8
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  • 9
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  • 10
    This will customize the audit tool to hide what you don't need to see.
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  • 11
    For Compliance Audits for Due Diligence (reviewing claims prior to 2021) select "Both."
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  • 12
    Did a non-provider (i.e. medical assistant/aid) see an est. patient under the provider's order to give needed patient education or a service necessary to influence the provider's medical decision making?
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  • 13
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  • 14
    If not explicit, detail finding in your audit notes.
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  • 15
    Select "no" w/out documentation of hx or exam, and when there is no separately identifiable E/M
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  • 16
    Check all that apply for this patient's office visit
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  • 17
    What is the correct level (based on highest risk problem)?
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  • 18
    What is the correct level?
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  • 19
    Concern regarding the likelihood of a side effect from the recommended treatment to cause long-term function impairment, diminished quality of life, permanent organ damage, or death. What is the correct level (based on highest treatment risk)?
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  • 20

    Put it together:

    Unless coding on time, to qualify for a particular level of medical decision making, two of the three elements for that level of medical decision making must be met or exceeded.  You selected:

    • {numberamp355}
    • {amountcomplexityOf}
    • {riskOf}
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  • 21
    Same DOS only. Shared/split visits/staff time=not counted.
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  • 22

    Established Patient - Suggested level by time:  {wasTime112}

     

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  • 23
    Same DOS only. Shared/split visits/staff time=not counted.
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  • 24

    New Patient - Suggested level by time:  {wasTime110}

     

     

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  • 25
    Enter one office visit E/M code with modifier. Nothing supported = "none" NOTICE: ICD-10 and other codes are entered elsewhere.
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  • 26

    DUE DILIGENCE AUDITS NEED ADDITIONAL E/M DATA

    You Selected to Audit this Office Visit by both the 2021 CPT guideline & the 95/97 DGs. 

    • The audit findings and results have been captured for the 2021 guideline rules. 
    • Now we must collect additional data to capture the audit findings and results for the 95/97 DGs.

    CLICK NEXT TO CONTINUE

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  • 32
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  • 33
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  • 35
    Click "yes" if you want to skip to 97 DGs
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  • 36
    Organ Systems
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  • 37
    Body Areas
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  • 38
    Alternately was this exam "detailed" (i.e. the 4x4 definition)?
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  • 39
    Was a complete examination of a single organ system documented?
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  • 40
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  • 42
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  • 43
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  • 48
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  • 49
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  • 50
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  • 51
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  • 53
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  • 54
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  • 55
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  • 56
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  • 57
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  • 58
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  • 59
    What type of Dx is/are documented?
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  • 60
    Credit will max at 2
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  • 61
    Credit will max at 2
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  • 62
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  • 63
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  • 64
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  • 65
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  • 66
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  • 67
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  • 68
    95 DGs
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  • 69
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  • 70
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  • 71
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  • 72
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  • 73
    95 DGs
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  • 74
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  • 75
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  • 76
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  • 77
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  • 78
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  • 79
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  • 80

    New Patient: Auditor Quick Reference Review

    Your audit shows:

    HISTORY
    ➽{95Dg}
     EXAM95
    ➽{levelOf}  
    MDM
    ➽{levelOf281}
       EXAM97
    ➽ {levelOf307}
     


    Minutes: {howMany169}
    Counseling/COC Time was documented at 50%+: {doesTime}


    This is only a reference:  This chart is a quick reference to show the requirements for this E/M category. Review your findings to determine the level based on the requirements. All 3 criteria (Hx, Exam, MDM) must be met to select a level of service for this category or default to the lowest of the 3 criteria unless time is documented as 50% or more in counseling or coordination.

     

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  • 81

    Hospital Admit: Auditor Quick Reference Review

    Your audit shows:

    HISTORY
    ➽{95Dg}

     EXAM95
    ➽{levelOf}  
    MDM
    ➽{levelOf281}
       EXAM97
    ➽ {levelOf307}
     

    Minutes: {howMany169}
    Counseling/COC Time was documented at 50%+: {doesTime}

    This is only a reference:  This chart is a quick reference that shows the requirements for this E/M category. Review your findings to determine the level based on the requirements. All 3 criteria (Hx, Exam, MDM) must be met to select a level of service for this category or default to the lowest of the 3 criteria unless time is documented as 50% or more in counseling or coordination 

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  • 82

    Established Patient: Auditor Quick Reference Review

    Your audit shows:

    HISTORY
    ➽{95Dg}
     EXAM95
    ➽{levelOf}  
    MDM
    ➽{levelOf281}
       EXAM97
    ➽ {levelOf307}
     

    Minutes: {howMany169}
    Counseling/COC Time was documented at 50%+: {doesTime}


    This is only a reference:  This chart is a quick reference that shows the requirements for this E/M category. Review your findings to determine the level based on the requirements. The 2 of the 3 criteria (Hx, Exam, MDM) must be met to select a level of service unless time is documented as 50% or more in counseling or coordination.

     

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  • 83

    Hospital Follow Up: Auditor Quick Reference Review

    Your audit shows:

    HISTORY
    ➽{95Dg}
     EXAM95
    ➽{levelOf}  
    MDM
    ➽{levelOf281}
       EXAM97
    ➽ {levelOf307}
     

    Minutes: {howMany169}
    Counseling/COC Time was documented at 50%+: {doesTime}

    This is only a reference:  This chart is a quick reference that shows the requirements for this E/M category. Review your findings to determine the level based on the requirements. 2 of the 3 criteria (Hx, Exam, MDM) must be met to select a level of service  unless time is documented as 50% or more in counseling or coordination 

     

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  • 84
    Only enter one office or hospital visit E/M code and modifier. Other services and ICD-10 with audit results are entered elsewhere.
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  • 85
    Answering yes will customize the audit tool to hide what you don't need to see
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  • 86
    If entering multiple codes, the first Dx code you enter will be considered PRIMARY
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  • 87
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  • 88
    (i.e. Procedures and/or Supplies)
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  • 89
    (i.e. the Diagnosis for the procedures and supplies)
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  • 90
    Enter on each line: CPT/HCPCS, Modifier, Units, ICD-10-CM
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  • 91
    Was the entire CMS 1500 coded properly to result in the correct payment for services provided? If dual auditing "old" +"new" E/M rules: "Pass"=only if BOTH versions pass otherwise use NA.
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  • 92
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  • 93
    Check ALL that apply and detail in your audit finding notes
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  • 94
    Which reference should be included on your report?
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  • 95
    If you want to add another reference from the short list select: "yes"
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  • 96
    Which reference should be included on your report?
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  • 97
    If you want to add another reference from the short list select: "yes"
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  • 98
    Which reference should be included on your report?
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  • 99
    Check all that apply and detail in your audit finding notes
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  • 100
    What notes should be included in the audit report (and yourself in the event of a provider education session or expert witness request)?
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    quoteCreated with Sketch.
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  • 101
    Visit # Provider Coded Result
     {whatIs327}  {ltstronggtbillingDataltstronggt}  {ltstronggtauditorFinding365}

     

      You said the 2021 E/M code is:{enterThe284}

    {numberamp355}

    {amountcomplexityOf}

    {riskOf} 

    • {whatProblems13}

     Time - Est: {wasTime112}  New:{wasTime110}

    You said the 95/97 DG E/M code is: {ltstronggtauditorFindingltstronggt176}

    Hx: {95Dg}

    Exam: 95- {levelOf}, 97- {levelOf307}

    MDM: {levelOf281}

    Minutes documented: {howMany169}

     

    You said the procedures documented were:

    • {ltstronggtauditResultltstronggt}

     You said the failure reasons were:

    • {whatWas}
    • {educationalOpportunitiesinformation}
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  • 102
    Enter your initials
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