Operations and Finance Assistant at Data Science Talent - Stone, Staffordshire (partly home-based).

Work from Home on Friday's. 

Are you the type of Operations and Finance Assistant who has taken responsibility for your own professional development, but has had little to no support from your employer?

We’re currently a team of 8 plus a non-executive Director. We’re growing fast despite the past year of the pandemic. Not only did we not make any redundancies or put any of our employees on furlough during this turbulent time, we actually hired two new permanent employees in the middle of the first lockdown.

Your work will focus on 4 main areas:

1. Finance Administration - Managing the contractor timesheets, deadlines and check client invoices. Reconcile payment remittance and assist with credit control. 
2. Compliance and Contracts - Helping to generate new and extension contractor paperwork. Manage contractor compliance questionnaires. Generate client proposals. Help the business maintain legislation compliance. 
3. Recruitment -  Assist the Business Operations Manager with prospect campaigns and ensuring all responses are replied to. Format CV's and generate competency profiles for candidates to be submitted. Maintain and update details on our CRM. 
4. Operational Administration -  Check and reply to incoming emails for the company accounts. Open, action and file incoming post. Monitor company calls and respond to voicemails left. 

 Benefits of this Job:

• It will challenge you - As well as doing some administrative work you will also be assisting with important company projects.
• You’ll get a level of flexibility and autonomy hard to match elsewhere.
• Rewarding - The biggest problem most companies have is hiring great people. We get to solve this problem every day. This is very rewarding and interesting.
• You will really see the impact you are having as what you will be doing will directly affect the results of the company. You will not get that working in a big company.

 About you:

• Numbers are your natural strength and you enjoy working with spreadsheets. 
• You have worked with numbers and spreadsheets many times and find it easy to spot inconsistencies and errors.
• You are very detail-oriented. Mistakes jump out at you and you are happy to correct other people’s work including mistakes, typos and grammatical errors.
• You are highly organised, nothing gets lost or forgotten. You pride yourself on making sure everything is prepared and perfect and on time.
• You want a role where your contribution is critical to the growth of the company and you will be rewarded as the company grows. 
• You have systems for making sure things happen on time and are correct.
• You don’t feel handcuffed by systems and processes. You consider them to be tools that help you accomplish things quickly.
• You have updated your skills many times and learned how to use new technology and software. You're OK with the fact that we use Apple computers and we don’t use Outlook for email.
• You are highly discreet and used to handling confidential information. As a recruitment company, we have a lot of knowledge and personal information about candidates so we must be able to manage that information wisely.

About us:

We are a small niche recruiting company focusing on delivering Data Scientists working on cutting edge Artificial Intelligence projects.

Since August 2016 we have been helping Data Scientists advance their career and helping companies build effective Data Science teams. 

We started Data Science Talent to change how companies go about hiring for very hard to fill positions and to level the playing field for companies struggling to fill their jobs. We have developed a system that allows companies to hire the top 20% of High-Performing Data Scientists, even if they are not a household name like Google or Apple.

Here’s our website: https://www.datasciencetalent.co.uk/

Interested? Complete the application form below. 

All applications will receive a response.

Employment History

Please outline your current or most recent job including the title, main responsibilities, length of employment and reason for leaving this role.

Tasks

These tasks are all based on what you would be doing in the job, so if you enjoy completing them this could be the job for you. If not, it probably isn't.

1. Here is our standard template for our quarterly review presentation, you can download a copy here.

(You do not need access to the document itself, please download the document to your computer and upload with your application.)

Please add the data you will find in this spreadsheet.

Please note that some candidates can work with more than one recruiter and unless otherwise stated each candidate can only be submitted once.  

Rename the presentation to include your name and attach your completed application. 

2. Please check this prospect campaign spreadsheet against the guidance notes. You should be able to download a copy of each.

(You do not need access to the document itself, please download the document to your computer and upload with your application.)

Identify any errors you find where something is wrong, highlight the errors in red and note each error in the corresponding comment box on the spreadsheet. 

Rename the spreadsheet to include your name and attach your completed application.

3. John Smith has not sent his timesheet in. You need this by 4:00 pm today in order for his invoice to be paid on time. You sent him an email about this 2 days ago.

Please draft out an email to him about this.

Experience

All the questions below are based on your experience of things relevant to this role.

Please make sure you read each question carefully and answer all aspects of each question.

4. What systems have you used for bookkeeping or calculations?

Have you made any mistakes with numbers in your career? If so, what happened? And how did you resolve it?

5. What documentation organisation systems or processes have you used? What problems did you encounter with them? What did you do?

6. What technical skills have you learned that has improved your performance at work in the last 6 months? 

Have you undertaken any training or learning and development in the last 12 months? If yes, please list.