Time-Off and Sub Request Form

Time-Off & Sub Request Form

The purpose of this form is to track time-off requests, call-offs and sub requests so that we can better provide coverage, understand the needs of the region and better support all sites. This form does not replace ADP but is an additional step. Please continue to request paid time off through ADP. Time off requests will continue to be approved in ADP.
Name (Who is Completing Request) *

First Name Last Name
Name (Employee Absent, If Different To Whom Is Completing Request) *

First Name Last Name
Job Title (Employee Absent / Vacancy) *
E-mail Address *
Enter your email address here
Phone Number *

Area Code Phone Number
District/Worksite School Site *
Absence / Coverage Type *
Absence reason or reason why requesting a substitute
Only for Same Day Call off Email /Text received Date*Date field. Please add appropriate Exact Time Received * Time Field and text.
Date(s) of Absence(s) From: *

Month Day Year
Date
Date(s) of Absence(s) To: *

Month Day Year
Date
Date(s) of Absence(s)
Supervisor Name *

First Name Last Name
Supervisor Title *
Is A Sub Needed To Cover Your Absence? *

Is the classroom in-person or virtual? *
Grades for Sub to Cover *
Please enter the grades that need coverage.
Name (Supervisor To Reach Out To) *

First Name Last Name
Phone Number (Supervisor To Reach Out To) *

Area Code Phone Number
For each day when coverage is being requested, you will need to complete a sub-request per staff being replaced. Please fill out the date and start time and any other keynotes to facilitate the transition for sub covering.
Sub Coverage Date(s) From: *

Month Day Year
Date
Sub Coverage Date(s) To: *

Month Day Year
Date
Date(s) of Absence(s) *
Sub Coverage Start Time *
Sub Coverage End Time *
Monday

Month Day Year
Date Hour Minutes AM/PM Option
Tuesday

Month Day Year
Date Hour Minutes AM/PM Option
Wednesday

Month Day Year
Date Hour Minutes AM/PM Option
Thursday

Month Day Year
Date Hour Minutes AM/PM Option
Friday

Month Day Year
Date Hour Minutes AM/PM Option

Thank you for submitting your absence and need for a substitute (if requested). Here are the next steps for you to follow:
- Program Leader Same-Day Call-Offs & Contacts
- For Non-emergency call-out MUST be made a minimum of 4 hours prior to scheduled start time.
- Make sure you communicate your absence within four hours of start work time:
- via email to: eYour region's Sub-Coordinator: SB- SBreceptionist@thinktogether.org, VV- VV receptionist@thinktogether.org and CC: your Supervisor Site email and the QAC- email (see Pl call off card for email s).
- Body of Email,provide: Your Name-District-Site Name-Absence Reason-shift start time-Return to work date, if known
- You still have to go into ADP and enter your absence
- You still have to go into ADP and request time off
- Reach out to Human Resources if you expect to be out more than three consecutive days for personal illness
- Reach out to Human Resources if you are out due to COVID.
This is a fill in the blanks field. Please add appropriate blank fields and text.
Should be Empty:

Time-Off & Sub Request Form