Procedures for Handling Funds and Equipment from Disbanding Troops/Groups
All disbanded Troops/Groups must close their bank accounts. Any remaining funds, together with a Troop/Group Year-End Financial Report, checkbook, Debit/ATM card and final bank statement must be sent to their Service Unit Treasurer or
designee within 60 days of the decision to disband.
If the Troop/Group does not re-register, or the girls do not continue within
one Girl Scout year, the funds will be used to benefit the total girl membership ofthe Service Unit as decided by the Service Team.
Funds and Troop/Group equipment shall follow the girl membership proportionally. A check will be issued to the new Troop(s)/Group(s) by the Troop/Group Leader, Service Unit Treasurer or designee. Transfer of funds must take place within 60
days of the troop/group disbanding. (See Volunteer Essentials)
Funds of Disbanding Troop/Group:
A. Encourage girls to spend down earned money on activities that support the Girl Scout programs they have been engaged with.
B. Close account if there are no remaining funds and all checks and other debits have cleared.
C. Submit the originals of the Troop/Group Year-End Financial Report and Troop/Group Disbanding Notice, along with a check for the outstanding account balance to the Service Unit Treasurer or designee (if applicable.)
D. Submit any remaining Troop/Group equipment/supplies to the Service Unit Manager or designee.