Terms and Conditions
1. Annual Volunteer Requirements
Coleman Aero Club (CAC) members have a requirement to complete a minimum of 12 hours volunteer time during each calendar year. The number of AVR hours required annually will be pro-rated based on the month of the members approved application and resignation, based on an average of 1 hour per month throughout the calendar year. AVR hours may be completed at any rate throughout the year and is not restricted to 12 hours total.
AVR hours will be recorded in the CAC members’ file. Members may engage in activities to complete AVR’s, such as helping with the CAC monthly newsletter, organizing/assisting with a club event, attending wash & waxes, or assisting BOG members with their specific duties. Volunteering with the Civil Air Patrol or other similar community activities will count toward a members’ 12-hour requirement, provided that the member coordinates and receives approval from the Board Of Governors (BOG) prior to any such activity. If a member has a special skill (e.g., computer knowledge, carpentry, etc.), and wishes to contribute this skill to meet AVR hours, please list it below. The BOG will consider this skill and contact the member if the skill is applicable for use towards AVR hours.
If the member fails to meet the scheduled AVR hours in a given calendar year, the member will be charged a service time buyout rate of $10.00 for each hour of service not completed.
2. Billing and Resignation
All members will have an account with the Coleman Aero Club (CAC) SkyScheduler (SS). All charges incurred (e.g., flight time, membership fees, etc.) by the member are billed to your account. It is the responsibility of the CAC member to ensure that accounts are kept current. Members may view account online at anytime by logging into the CAC SS website at http://coleman.skyscheduler.com.
All club members must maintain a positive balance to schedule club aircraft for flight. All flights must be paid for in advance unless the member has sufficient funds in his/her account to cover scheduled flight time. Payments can be made in cash or with check or money order made payable to the ‘Coleman Aero Club’, or by direct deposit into the CAC bank account. Details for direct deposit are available from any CAC BOG member. The CAC does not accept credit or debit cards for payment.
If for any reason the members account remains in a negative status for more than sixty days, the account will be placed in an ‘inactive’ status, the member will be placed on the ‘no-fly’ list, and a BOG member will attempt to contact the member directly through information provided on the Membership Information Form. If an account remains inactive for a period longer than 120 days and several attempts to contact the member are unsuccessful, any monies owed to the member are forgiven by the member, the members’ account will be handed over to a collection agency for further action, and the member will be terminated from the CAC.
Any discrepancies in billing must be made in writing or by e-mail, and brought to the attention of the treasurer before the 20th of each month.
To avoid fees and membership charges while on TDY or deployment, provide the CAC Secretary or Treasurer a copy of your orders as soon as practical, preferably prior to departure.
To resign from the Coleman Aero Club you must pay all debts in full and submit your resignation in writing or by e-mail. For resignation submitted after the first day of the month, prorated monthly dues will be charged to the members account. Sums owed to you will be repaid as stated in the advance purchase agreement.
I have read and accepted the terms of the Coleman Aero Club Billing and Resignation Policy.
3. Flight Scheduling SOP
Flight schedules for Coleman Aero Club (CAC) aircraft must include expected flight time as determined by the Pilot In Command (PIC), time for pre-flight, refueling, and cleaning. Members or CFI’s must schedule flights through the CAC SkyScheduler (SS) website located at http://coleman.skyscheduler.com.
Instructors MUST be scheduled for training, orientation flights, student flight time, groundwork, and dual-flight time. Members are responsible for contacting their respective CFI the day before a scheduled flight to plan for weather, and confirm that nothing will interfere with the scheduled flight. If you need an instructor’s sign off for cross-country flight, the member must schedule the instructor one-hour before flight time.
If an instructor is scheduled, the member must include a total of 30 minutes of time in addition to the actual flight time for pre-flight and post-flight instruction. Students and any CAC member who require additional instruction (determined by the CFI), must allot an additional 30 minutes of instruction time to the scheduled flight time listed above.
Normal training flights can be scheduled up to six months in advance. Cross-country flights over three hours are to be scheduled a minimum of two weeks in advance. A member of the Board Of Governors (BOG) or a CFI must approve over night cross- country flights before scheduling. If a BOG member or CFI schedules an over night cross-country flight, another BOG member must approve the flight.
Any changes or cancellations to the flight schedule must be completed in the SS a minimum of 3 hours prior to the scheduled flight. If a CFI is scheduled, it is the members’ responsibility to contact the instructor at least 1 hour prior to the scheduled flight time, AND prior to cancelling the flight. It is preferred that all flight cancellations be completed no later than one day before the scheduled flight, if possible.
If a scheduled flight is not cancelled as described above, or the member does not show up to fly, the member will be charged a ‘no-show’ fee, equivalent to one full hour of the aircraft rental rate. Failure to notify the instructor of a flight cancellation will subject the CAC member to 2 hours of the CFI’s time at the instructors’ current rate. Emergencies will be considered by the appropriate BOG member before a ‘no-show’ fee is charged to the members account.
In the event a plane is grounded due to maintenance, a CAC representative will contact all members scheduled during that time to cancel or to reschedule for another aircraft. In the event you choose to reschedule another aircraft, the rates for the newly scheduled aircraft will apply.
4. Convenant not to Sue Hold Harmless and Indemnity Agreement
I am about to participate voluntarily in various activities, including flying activities, of the Coleman AeroClub as a pilot, student pilot, copilot, instructor or passenger. In consideration of the Flying Club permitting me to participate in these activities, I, for my heirs, administrators, executors, and assignees, hereby covenant and agree that I will never institute, prosecute, or in any way aid in the institution or prosecution of, any demand, claim, or suit against the U.S. Government and/or its officers, agents, or employees, acting officially or otherwise, for any loss, damage, or injury to my person (including death), or my property which may occur from any cause whatsoever as a result of participation in the aero club.
If I or my heirs, administrators, executor, and assignees should demand, claim, sue, or aid in any way in such a demand, claim, or suit, I agree to indemnify the U.S. Government for all damages, expenses, and costs it may incur as a result thereof.
I understand and agree I am assuming the risk of death, any personal injury or property damage to me that may result while participating in aero club activities, including such injuries or damage that may be caused by the negligence of the U.S. Government.
I also understand and agree I may be held liable for any damage or loss to the U.S. Government which is caused by my gross negligence, willful misconduct, or fraud.
The term "U.S. Government" as used here includes the Coleman AeroClub including individual members and any officer, agent or employee of the U.S. Government/or the AeroClub, acting officially or otherwise.
5 Purchase Agreement
Membership dues, instructor fees, and aircraft rates are subject to change without written notification. Fees below are effective as of March 2021. Member accounts are charged at the most current rates.
Membership Dues & Fees
Initiation fee (payable once on joining): USD99
Refundable deposit regular member (payable once on joining): USD100
Yearly insurance fee: USD125
Monthly dues: USD40
Volunteer Time Buy Outs (per hour): USD10
Aircraft Rental Rates:
Socata TB10: USD150
Cessna 172: USD150
PCATD (Simulator): USD35
Ground School Tuition: USD400
CFI Ground/ Flight Instruction: USD45
Flight Supplies (Charts, Books, etc.): as listed
6 VAT FORMS
The member will provide 1 VAT form per quarter. Non compliance will cause the change of status to Associate membership.