Moravian College Marketing Project Request Form
The Moravian College Marketing and Communications team is happy to assist you with producing marketing materials that help you accomplish your goals. In order to produce high-quality materials and keep your projects running smoothly, we need your help. Here is a checklist of steps you can take to ensure that the Marketing and Communications team has all of the information required to effectively execute your project. Please check the boxes to indicate that you understand and agree to the terms:
1. CONDUCT INTERNAL REVIEW OF THE CONTENT BEFORE IT GOES TO MARKETING.
We can always make changes to text after a project has been designed, but as we make more changes, the likelihood of errors increases. In addition, changing content late in production may also hold up your delivery date. By reviewing the content within your department before it comes to Marketing, we can ensure that we can be as close to the finished product as possible when we deliver your proofs and avoid any unnecessary delays.
2. GATHER ALL CONTENT AND SUBMIT IT ALL AT ONE TIME.
Seeing all of the material at one time will give our team a complete picture of the project. Text, graphics, and other and relevant files should be uploaded at the end this project request form (if applicable).
3. ALLOW 4-6 WEEKS FOR PRODUCTION.
Planning ahead is always best when it comes to your projects. Allowing 4-6 weeks for production gives the Marketing team enough time to produce high-quality artwork and allow for client changes and internal marketing review/approval. If projects are rushed, it could potentially affect the quality of the piece.
5. REVIEW YOUR TEXT AND ARTWORK PROOFS CAREFULLY.
We do our best to check for errors before delivering proofs, but there may be information that only you can verify. When you receive your proof(s), double-check any names, event dates, locations, times, contact details, URLs and other information. All publications will align with our Moravian College Style Guide. Read more at www.moravian.edu/marketing.
Are you the main contact for this project?
Preferred Due Date
Please allow four weeks for project requests.
Is your preferred due date at least 4 weeks away?
Thanks for the heads up!
We understand that things pop-up last minute and will do our best to meet your needs. If you are requesting multiple deliverables, please prioritize your needs accordingly, as we may not be able to support your full request. Just so you know, allowing 4-6 weeks for production gives the Marketing team enough time to produce high-quality artwork and allow for client changes and internal marketing review/approval. If projects are rushed, it could potentially affect the quality of the piece.
Who else will be collaborating on this project?
Should we include anyone else from your team on this project?
Who will give final project approval?
Provide a brief description of the project. Is this a new or previous project? For event-related requests, please include date, location, time, and program details. As your strategic marketing partner, we are happy to provide guidance and recommendations if you are unsure of your needs.
Design (i.e., brochure, invite, flyer)
Copywriting and/or editing
Public Relations (e.g. Press release, media notification, etc.)
Editorial (e.g. Story for Inside Moravian, Magazine, etc.)
Who is the audience you're trying to reach? Please be specific—it allows for better project outcomes!
Objectives & Goals
Provide the purpose, strategic goals, measurable achievements desired, etc.
Do you have a budget for this project? If so, what is the total amount? Note that professional services such as printing, videography, and paid advertising often require a budget.
Special Instructions and Notes
Anything else to add? If applicable, use this field to share any details about your project not addressed in the above sections or to provide details for a story idea. Please provide as much information as possible.
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Include any head-shots, images, Word doc with content, copies of past projects, etc.
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