Marketing Project Request Form

Moravian University Marketing Project Request Form

The Moravian University Marketing and Communications team is happy to assist you with producing marketing materials that help you accomplish your goals. In order to produce high-quality materials and keep your projects running smoothly, we need your help. Here is a checklist of steps you can take to ensure that the Marketing and Communications team has all of the information required to effectively execute your project. Please check the boxes to indicate that you understand and agree to the terms.
Disclaimer: Marketing will try to accommodate each request, but alternative solutions may be presented depending on team workload and type of request. Please allow 24-48 hours for confirmation of your request.
1. GATHER ALL CONTENT AND SUBMIT IT ALL AT ONE TIME.*

Seeing all of the material at one time will give our team a complete picture of the project. You must include all content in order for work to begin. This includes, but is not limited to, new text or copy updates, graphics, images, reference files, website links, event dates, registration information, etc. Text, graphics, and other relevant files should be uploaded at the end of this project request form (if applicable).
2. SUBMIT COLLECTIVE FEEDBACK AT THE SAME TIME BEFORE IT GOES TO MARKETING.*

Content and design rounds each include up to 2 rounds of revisions. It is crucial that everyone who needs to review, approve, or supply feedback has done so before it comes back to Marketing. We can make changes to text after a project has been designed, but as we make more changes, the likelihood of errors increases and your in-hand date may be delayed. By reviewing the content within your department before it comes to Marketing, we can ensure that we can be as close to the finished product as possible when we deliver your proofs and avoid any unnecessary delays.
3. ALLOW AT LEAST 4-6 WEEKS FOR PRODUCTION.*

Planning ahead is always best when it comes to your projects. Allowing at least 4-6 weeks for production gives the Marketing team enough time to produce high-quality artwork and allow for client changes and internal marketing review/approval. If projects are rushed, it could potentially affect the quality of the piece. NOTE: Printers and vendors generally require 1-2 weeks for production, so please keep that in mind as it will extend your project timeline.
4. REVIEW YOUR TEXT AND ARTWORK PROOFS CAREFULLY.

We do our best to check for errors before delivering proofs, but there may be information that only you can verify. When you receive your proof(s), double-check any names, event dates, locations, times, contact details, URLs, and other information. All publications must align with our Moravian University Style Guide. Read more at www.moravian.edu/marketing

Project Overview
Name*

First NameLast Name
Are you the main contact for this project?

YesOther
Email
example@example.com
Department
Project Name
Preferred Due Date*

MonthDayYear
Please allow four weeks for project turnaround, from the time all assets are provided to Marketing.
Is your preferred due date at least 4 weeks away?*

YesNo
Thanks for the heads up!

We understand that things pop-up last minute and will do our best to meet your needs. If you are requesting multiple deliverables, please prioritize your needs accordingly, as we may not be able to support your full request. Just so you know, allowing 4-6 weeks for production gives the Marketing team enough time to produce high-quality artwork and allow for client changes and internal marketing review/approval. If projects are rushed, it could potentially affect the quality of the piece.
Who else will be collaborating on this project?
Should we include anyone else from your team on this project?
Who will give final project approval?

First NameLast Name

Special Instructions and Notes
Anything else to add? If applicable, use this field to share any details about your project not addressed in the above sections or to provide details for a story idea. Please provide as much information as possible.
File Upload

Include any head-shots, images, Word doc with content, copies of past projects, etc.
Cancelof
Should be Empty:

Moravian University Marketing Project Request Form

Project Overview

Thanks for the heads up!

Project Details