FACILITY Exception Form

June Scholastic Events Use of Noneducational Facilities
NCAA legislation requires that June scholastic events are conducted at a location that is physically situated on or at an educational institution (e.g., elementary, middle or high schools; two-year institutions; or any four-year college/university that is not a Division I NCAA member institution).

A host association may request an exemption from the educational facility requirement by completing this form. Once completed, the request will be reviewed by either the National Federation of State High School Associations (NFHS) or the NCAA's Enforcement Certification and Approvals Group (ECAG) for non-NFHS events.

The use of NCAA Division I facilities remains prohibited.
June Scholastic Events Noneducational Facility Exception Request Form
This exception request form (and the event application) must be submitted no later than 11:59 p.m. Eastern on April 1.
Event Name
Host Association
Is the host association a member of NFHS?
Host Association Director
Event Manager
Event Dates

MonthDayYear
Date
Desired Facility
Facility Name
Address

Address

Street Address Line 2

CityState

Zip
Facility Owner/Administrator
Occupancy
Justification for Change
Provide the basis/rationale for the exemption request?
Why and/or what make available scholastic facilities inadequate?
Participants
If the event occurred last year, what was the total number of team/athlete participants?
What is the anticipated number of team/athlete participants for this year?
What impact will the use of a noneducational facility(s) have on participants?
Staff
Explain in detail how the event will staff the facility in compliance with the NFHS/NCAA requirement that all primary staff are members of the host association, personnel from schools in the host association, and/or approved state coaches association members.
What percentage of event staff will the facility provide and what duties will they fulfill?
Signage, Advertisements and Associations
List all advertisers/sponsors with static or digital signage in the facility including but not limited to apparel companies, sports wagering, alcohol, etc.
What static signage will be visible during the event?
Is digital signage available in the arena i.e., jumbotron, ribbon board, etc?
Will this signage be used during the event(s)? If so, how?
Finances
What is the standard rental fee associated with using the facility?
What is the rental fee for this event?
Who is paying the rental fee?
If the facility is being provided at a reduced rate or free of charge, please explain why and the terms of that agreement.
If the event occurred the previous year, did any entity (e.g., a sponsor or other individual, band/athletic booster club, cheerleading, drama club, local business, facility operator/owner, etc other than the host association or coaches association financially profit from any portion of the event (e.g., concessions, parking, etc?
If so, identify the entity and what portion of the event it profited from.
Does the use of a noneducational facility(s) provide opportunity for individuals or organizations other than the host association to profit from any portion of the event?
If so, how?
Will there be in-kind donations or other benefits received as a result of using the desired facility?
If so, please explain.
Was any NCAA institutional staff and/or booster involved in arranging, directly or indirectly, the use of the facility?
If so, please explain.
Will any NCAA institution and/or NCAA institutional staff member receive a financial or recruiting benefit as a result of using this facility?
If so, please explain.
Who will administer the ticketing operations for the event?
If the event has occurred before, is this different than in previous years?
If so, how?
Other Usage
Is this facility used for other scholastic events in any sport e.g., sectionals, regionals, state, etc?
If so, please identify/explain.
Is this facility used for nonscholastic events in any sport e.g., grassroots, AAU, etc?
If so, please explain and list any events from the previous year.
Scholastic Environment
If permitted to use a noneducational facility, what steps will be taken to ensure that the scholastic environment is maintained?
What measures will be taken to prevent/restrict 3 party involvement with the event e.g., nonscholastic coaches, recruiting services, scouting services, apparel companies, etc?
Attestations
I attest to my understanding of the following circumstances that are unique to 2021:

If granted, the exception to use nonscholastic facilities applies only to the current year and may not be possible in the future.I attest to understanding that although I am submitting this application for a June scholastic event, the NCAA will not make a decision about whether Division I coaches will be permitted to recruit in June at this time. There is a chance June events will not be permissible. Therefore, I should use caution in any agreements or commitments made before April 15.
Signature of Agreement
By entering my name and the date below, I am electronically signing this form. This signature is the legal equivalent of my manual/handwritten signature and by signing, I give my consent to the terms and conditions of the ECAG policies and procedures.
Signature
Date

MonthDayYear
Date
General Information About June Scholastic Events
Information about the NCAA's processes, procedures and requirements for June scholastic events can be found at www.ncaa.org/scholastic-events.
Should be Empty:

June Scholastic Events Use of Noneducational Facilities

June Scholastic Events Noneducational Facility Exception Request Form

Desired Facility

Justification for Change

Participants

Staff

Signage, Advertisements and Associations

Finances

Other Usage

Scholastic Environment

Attestations

Signature of Agreement

General Information About June Scholastic Events