In an effort to control the spread of COVID-19, Boys & Girls Clubs of Rutherford County, is doing all things possible to maintain the safety of our members and staff. This includes minimizing capacity to support social distancing. Our 2021 Summer Program will be a modified Club program.
Our start date June 1, 2021 and our hours of service will be Monday through Friday, 7:00am until 6:00pm. Our Clubs will be providing fun and enriching program for youth in three priority outcome areas: 1) Academic Success, 2) Healthy Lifestyles, and 3) Good Character and Citizenship.
Please be aware that space for this program is extremely limited based on current staff and building capacity. While we will make every effort to continue the program as long as it is needed by our community, program capacity is subject to be reduced at any time and without advance notice if staff members become ill or are no longer able to serve for other reasons.
Extended rules and precautions due to COVID-19
Keeping all members and staff safe and well is our number one priority. Therefore, multiple additional safety precautions will be in place to help prevent the spread of COVID-19. It is PARAMOUNT that all children follow the direction of BGC staff with regard to all safety rules in effect at the site. Failure to do so will result in immediate and permanent dismissal from the program. All disciplinary decisions are at the sole discretion of BGC staff and are final.
1. CHILD SAFETY: Child safety is the #1 priority. Child safety is non‐negotiable and the expectation is that youth will be prepared to actively participate in extended rules of participation for the safety of staff and other youth. Parent help and assistance in this aspect is expected and required for continued use of service.
2. SICK CHILDREN: 1. In the event that staff are concerned that a child is not healthy enough to participate or a child is experiencing COVID symptoms that were not present at the start of the day, the parent will be contacted for immediate pick-up. Members who become ill at summer school will not be permitted to attend the Club that day. In the event that staff are concerned that a child is not healthy enough to participate, that child will be isolated, and the parent will be contacted for an immediate pick up. A negative COVID-19 test result, or 14-day quarantine, will be required in order to return to the Club. Per the Parental/Member Handbook, parents of all participants are expected to respond to a call from BGC staff and arrive within 30 minutes or less during BGC operating hours.
3. WELLNESS SCREENINGS: In accordance with current CDC and local public health guidance, staff will perform wellness screenings, including temperature checks upon arrival and throughout the day as necessary.
4. GROUP SIZE: : No more than twenty youth will be grouped together with one adult at a time.
5. SOCIAL DISTANCING: Social distancing is required. Youth will be spaced out 6 feet apart and will be instructed to maintain this distance from their peers and staff members at all times. Activities will be modified to maintain social distance. Youth who cannot follow social distancing directions are subject to dismissal from the program.
6. CLEANING PROTOCOLS: Additional cleaning protocols will be in place throughout the day and each evening. Equipment and supplies will not be shared amongst various groups and will be sanitized at the end of each program. All participants are expected to follow the directive of BGC staff with regards to the use of materials and spaces within the site. Failure to do so may result in dismissal from the program.
7. HAND WASHING: Staff and children will be instructed to wash their hands regularly throughout the day, before and after meals or snacks, at entry, and before exit. All participants are expected to follow BGC staff directives for hand washing.
8. MEALS: Meals will be brought to the classroom where the students will remain in their assigned seats. Each student is required to wash their hands before and after eating. Sharing of food is strictly prohibited. If students are caught sharing food, this could result in suspension. Classroom areas will be wiped down after each meal.
9. QUARANTINE PROCEDURES: There will be a quarantine space for staff or children who appear to become ill while at the Club. Parents will be called to pick up any child who becomes ill at the site and are expected to respond to BGC staff within 30 minutes or less.
In the event that a participant of our program tests positive for COVID-19, that participant’s group, will be quarantined from the Club for 14 days, or in accordance with CDC guidelines. All individuals should be tested 3-5 days after being in contact with the participant.
10. MASKS: All participants and staff will be required to bring a CLEAN mask and wear it while at the Club. Participants will be allowed to remove their masks only at meal times and while participating outside.
11. CONTAGIOUS DISEASES: If the child has a confirmed case of a contagious disease, he/she must be kept at home and the facts regarding the condition must be reported to the BGC so that notice can be posted within the BGC site. COVID-19, Strep throat, pinworms, pink eye, viral infections, lice, infected ears, eyes, and/or sinuses, measles, mumps, chicken pox, scarlet fever, diarrhea, and impetigo are among those conditions categorized as highly contagious. Please notify the BGC if your child has become ill with a highly contagious disease. Additionally, parents must also notify BGC staff if their child, or anyone in their household is tested for OR diagnosed with COVID-19, or has come into contact with someone who has tested positive.
All summer school directives pertaining to your child’s health due to exposure need to be shared with the Club. In the event of summer school closures / class closures for your child related to COVID will prohibit them from returning to the Club, until they are allowed to return to summer school.
Supplies & Facilities
· All supplies/equipment must be used as it is intended.
· Members may bring supplies intended only for their use – supplies cannot be shared
· The bathrooms must be kept tidy and used appropriately for the safety of all participants
· The hallways are used for passing – floor markings will indicate safe social distancing
· Running is allowed outside only – must practice safe social distancing
· Food/Water is allowed at staff designated areas/times only
· All garbage must be thrown in the trash cans.
The staff at the BGC is committed to ensuring the best possible experience for all children in their care. The rules of the BGC exist to ensure the safety of all children present and an optimal experience for all members. We will do everything in our power to ensure that each child is treated the way we would want someone to treat our own children. Every effort will be made to work with families to ensure that each child understands the rules and the difference between right and wrong before we discuss removing a child from our program. However, the safety of all children in our care is our number one priority. Therefore, repeated disregard for BGC rules will not be tolerated.
Parents, please help us keep the BGC a safe, fun, and positive environment for all children by reviewing these rules with your child and ensuring that your child understands these expectations.
PLEASE NOTE: Children who have been Boys & Girls Clubs of Rutherford County members and have been suspended/expelled from a BGC site (due to behavior that endangered others at the site and/or violated Boys & Girls Club's behavior policy), many not be permitted to participate in teh BGC if that suspension was active in 2020-2021 after school program.
If someone other than the parent or an authorized person listed in your child’s application is picking up your child, you are required to notify us in writing. We ask that you inform this person that, for security purposes, we will ask them to provide photo identification before allowing them to sign your child out. We will not release your child to someone who does not provide identification and/or for whom we do not have documented authorization to pick up your child.
Children may not leave with an adult who has not been cleared with the BGC staff, nor can they check themselves out and walk home, regardless of the age of the member.
If an authorized adult arrives at the BGC to pick up a member and, in the opinion of the staff, appears to be under the influence of alcohol or other drugs (either prescription or nonprescription) or appears impaired in any way that could pose a danger to the child, BGC staff will not release the child. The following steps will be taken in this case:
1. An alternate contact from the approved list will be called.
2. If the impaired adult refuses to cooperate and takes the BGC member against the wishes of the staff, the police will be called and given the license plate number of the vehicle being driven by the impaired adult.
State law requires that any medicine be in its original container with the child’s name on it. Please complete the medicine release form included in your membership application. A parent or guardian must complete this form with the following information:
· Child’s name
· Type of medication
· Amount to be administered
· Time of administration
· Number of days the medication is to be given
· Whether medication is to be refrigerated
· Parent/guardian signature
Use of profanity, threats, or disrespectful behavior by a parent/guardian displayed towards any staff member or participant may result in suspension or cancellation of care. Parents or guardians are not permitted to discipline or question children who are not their own at the program. If a concern arises, please ask to speak with staff or contact the Directors of the site.